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Agenda and Meeting Minutes

Select Board

 

********************  January 2017  ********************

January 4, 2017 Agenda
Sheffield Select Board Meeting
Municipal Building
After Joint Select Board Meeting

 

Any Additions, Deletions or Amendments to Agenda
Correspondence
Appoint Representative to Lyndon Rescue, Inc.
Discuss Changing Sign at Corner of Dane Road and Chesley Hill Road from Stop to Yield
Discuss information on Floor Drains in the Municipal building
Possible Executive Session for Salaries and Benefits for Town Employees
Any other non-binding business that may properly be brought before the meeting
Adjournment

January 4, 2017 Agenda
Joint Sheffield/Wheelock Select Board Meeting
Sheffield Municipal Building
6:00 PM

Any Additions, Deletions or Amendments to Agenda
Report on Keniston and Dane Educational Fund
Report on Transfer Station Operations
Possible Executive Session for Review of Transfer Station employee salaries
Any other non-binding business that may properly be brought before the meeting
Adjournment

January 4, 2017 Minutes

Sheffield Select Board Meeting

Municipal Building

Following Joint Select Board Meeting

 

Present: Walter Smith (Chairperson), Maxwell (Max) Aldrich and Charles Gilman, Select Board
William St. Peter, Town Clerk
Wendy Scofield, Assistant Town Clerk

The meeting was called to order at 6:39 PM by Walter Smith as Chairman with the following business being transacted:

Any Additions, Deletions or Amendments to Agenda
There were no additions, deletions or amendments.

Correspondence
2016 Equalization Study Results reviewed. The Common Level of Appraisal (CLA) is 101.2%.  A CLA measure over 100% indicates that property is generally listed for more than its fair market value. By statute (32 V.S.A. § 4041a) a CLA of less than 80% necessitates a reappraisal.
The Coefficient of dispersion (COD) is a measure of how fairly distributed the property tax is.  Sheffield’s COD is 14.64%. A COD over 20% necessitates a reappraisal. (32 V.S.A. §4041a).

Appoint Representative to Lyndon Rescue, Inc.
Max Aldrich made the motion the motion to appoint Wendy Scofield as the Sheffield Representative to Lyndon Rescue. Seconded by Walter Smith. Motion passed.

Discuss Changing Sign at Corner of Dane Road and Chesley Hill Road form STOP to YIELD
Walter Smith made the motion to change the sign subject to approval by the Sheriff’s Department. Seconded by Charles Gilman. Motion passed.

Discuss Information on Floor Drains in the Municipal building
This item was passed over until spring 2017.

Possible Executive Session for Salaries and Benefits for Town Employees
Walter Smith made the motion to go into Executive session to discuss salaries and benefits for town employees at 6:56 PM. Seconded and approved.
The meeting resumed at 7:12 PM.  Walter Smith explained that the Select Board can support a budget for the role of Assistant Town Clerk to be capped at an amount equivalent to 18 hours per week at an hourly wage of $12.00.
Walter Smith made the motion to budget up to $2,900.00 in 2017 for employee health insurance premium for town employee Dennis Newland. Seconded by Max Aldrich. Motion passed.
Other benefits were not discussed. The Board decided to table the benefit discussion until an undetermined future date.

 Any other non-binding business that may properly be brought before the meeting
Max Aldrich reported that he will be talking to land owners on the Ham’s Camp Road this spring about the road. There is a 1/10th mile of the road on the State Road maps. Sheffield cannot say that the road goes to the town line. What is the feeling among the land owners and interested parties?

Adjournment
There being no further business, Max Aldrich made the motion to adjourn, seconded by Charlie Gilman. Motion passed. Meeting was adjourned at 7:31 PM.

Respectfully submitted,

William St. Peter
Town Clerk

Approved
Select Board
Town of Sheffield 

_________________________________________________
Walter Smith, Chairman

 ____             _______________________________________
Charles Gilman

 __________________________________________________
Maxwell Aldrich

 

********************  February 2017  ********************

February 1, 2017 Agenda
Sheffield Select Board Meeting
Municipal Building
Immediately following
Public Hearings
Which Begin at 6:00 PM

 

Any Additions, Deletions or Amendments to Agenda
Correspondence
Review Letter of Concern Regarding the Sheffield – Wheelock Transfer Station
Review Town Treasurer Report
Review Keniston and Dane Report
Review Town Meeting Preparation
Any other non-binding business that may properly be brought before the meeting
Adjournment

January 4, 2017 Minutes
Sheffield Select Board Meeting
Municipal Building
Following Joint Select Board Meeting

 

Present: Walter Smith (Chairperson), Maxwell (Max) Aldrich and Charles Gilman, Select Board
William St. Peter, Town Clerk
Wendy Scofield, Assistant Town Clerk (recorder)
Ed Richardson, Town Hall Committee

The meeting was called to order at 6:41 PM by Walter Smith as Chairman with the following business being transacted:

Any Additions, Deletions or Amendments to Agenda
There were no additions, deletions or amendments.

Correspondence
VT League of Cities and Towns- Loss Report for the past 5 years
NEK Waste Management Quarterly Report
Animal Control Complaint by Candy Fox
VT League of Cities and Towns- Special Membership Meeting and notice of Changes of Personnel in Risk Management Office
VT League of Cities and Towns- PACIF Insurance Coverage Documents

Correspondence noted for the record. No actions taken by the Board.

Review Letter of Concern Regarding the Sheffield – Wheelock Transfer Station
Walter Smith noted receipt of a letter from Carol Rossi of Wheelock asking the Select Board of Sheffield to “consider Wheelock’s strained finances in future decisions related to the Transfer Station budget.” Mr. Smith stated that the Sheffield Select Board cannot speak to any decisions made by the Joint Sheffield/ Wheelock board. The cost of the recent raises for Transfer Station employees could be comfortably absorbed by both towns. Walter Smith made the motion to take no action, seconded by Max Aldrich. Motion passed.

Review Town Treasurer Report
Report specific to town fund balances. Charlie Gilman made the motion to have $45,000 from the general fund balance entered into estimated receipts to reduce the 2017 tax rate. Seconded by Max Aldrich. Motion passed.
Charlie Gilman made the motion to have $15,000 from the highway fund balance entered into estimated receipts to reduce the 2017 tax rate. Seconded by Walter Smith. Motion passed.
Max Aldrich made the motion to use an additional amount of $12,500 from the Highway fund to immediately reduce the debt on a town truck.

Review Keniston and Dane Report
William St. Peter reported for the fund administrator that the IRS has agreed to stop procedures to “seize property” (freeze funds in the account) because the penalty payment was received by the IRS.

Review Town Meeting Preparation
Set up of the Town Hall reviewed for Town Meeting. The town will be voting on five Australian ballots this year. Voting will take place along the North wall of the town Hall. The Town Officers’ tables will line the South wall.

Any other non-binding business that may properly be brought before the meeting
Ed Richardson reported that the furnace in the Town Hall was not working earlier in the day. The furnace will be checked Thursday. The elevator did not work today but was working by the end of the day. Ed is making arrangements for service.
The railing on the stairs was damaged. Ed said he will be able to fix it.

Adjournment
With no further business, Max Aldrich made the motion to adjourn. Seconded by Charlie Gilman. Motion passed. Meeting adjourned ta 7:14PM.

Respectfully submitted,

William St. Peter
Town Clerk

Approved
Select Board
Town of Sheffield 

_________________________________________________
Walter Smith, Chairman

 ____             _______________________________________
Maxwell Aldrich

 __________________________________________________
Charles Gilman

 

********************  March 2017  ********************

March 8, 2017 Agenda
Sheffield Select Board Meeting
Municipal Building
6:00 PM

 

Any Additions, Deletions or Amendments to Agenda
Elect a Chairperson for the ensuing year
Will the Board authorize the Chairperson to sign routine paperwork and documents on behalf of the Board including but not limited to excess weight permits
Will the Board authorize the Road Foreman to sign routine highway maintenance paperwork and documents including but not limited to road access permits and approval of invoices
Appoint Officers for Ensuing Year
Correspondence
Any other non-binding business that may properly be brought before the meeting
Adjournment

March 8, 2017 Minutes
Sheffield Select Board Meeting
Municipal Building

 

Present: Walter Smith (Chairperson), Maxwell (Max) Aldrich and Charles Gilman, Select Board
William St. Peter, Town Clerk
Wendy Scofield, Assistant Town Clerk (recorder)
Ed Richardson, Town Hall Committee

The meeting was called to order at 6:01 PM by Walter Smith as Chairman with the following business being transacted:

Any Additions, Deletions or Amendments to Agenda
There were no additions, deletions or amendments.

Elect a Chairperson for the ensuing year
Max Aldrich made the motion that Walter Smith act as Sheffield’s Select Board chairperson, seconded by Charles Gilman. Motion passed.

Will the Board authorize the Chairperson to sign routine paperwork and documents on behalf of the Board including but not limited to excess weight permits
Max Aldrich made the motion as written. Seconded by Charles Gilman. Motion passed.

Will the Board authorize the Road Foreman to sign routine highway maintenance paperwork and documents including but not limited to road access permits and approval of invoices
Walter Smith made the motion as written. Seconded by Charles Gilman. Motion passed.

Appoint Officers for Ensuing Year
Max Aldrich made the motion to appoint officers for the ensuing year as follows:


Office

Appointed by Selectboard or other Town Officers

Assistant Town Clerk

Kathy Newland, Wendy Scofield

Assistant Treasurer

Kathy Newland, Wendy Scofield

Cemetery Commissioners

Selectboard

Deputy Registrars

Stephen Robertson (Guibord/Sayles Funeral Home)
Rodney Sayles

Dog Warden and Pound Keeper

 

Candace Dane

Emergency Management Coordinator

 

Marc Brown

E911 Coordinator

 

William St. Peter

Fence Viewers

 

Listers

Forest Fire Warden

 

Marc Brown

Health Officer

 

Select Board Chairperson

Inspector of Wood

 

Leslie Newland

Lyndon Rescue, Inc.

 

Wendy Scofield

NEK Waste Management District

 

Preston Smith

Town Service Officer

 

William St. Peter

Tree Warden

 

Edward Jewell

Weigher of Coal

 

Charles Gilman

Seconded by Charles Gilman. Motion passed.
Correspondence
Post card received from VT Rural Protection Task Force announcing grant funding for dry hydrants. The information will be passed on to the Fire Department.
Paperwork received from VT Superior Court that the Jacob McNeal Cemetery fund account is allowed.

Walter Smith proposed that the Board approve the New Duck Pond Road Right of Way acquisition, pursuant to the public site visit and hearing held previously, subject to the final documentation later in the year. The Board agreed. Notice of the decision will be sent to landowners and interested parties.

Walter Smith proposed that the Board deny the request to discontinue Dunbar Road as a Class 4 road, pursuant to the public site visit and hearing held previously. The Board agreed. Notice of the decision will be sent to landowners and interested parties.

Any other non-binding business that may properly be brought before the meeting
Ed Richardson announced that the lift at the Town Hall is not working. William will contact the repair company. He also said that the estimated 2017 rental income for the Town Hall should be higher than was reported in the Town Report.

Walter Smith said that he received a complaint about trash left by renters on the McNevin property at 2963 VT Route 122. As Health Officer, he is sending a letter to the McNevin’s to take care of the trash.

Adjournment
Hearing no other business, Walter Smith made the motion to adjourn, seconded by Max Aldrich. Motion passed and the meeting adjourned at 6:13 PM.

Respectfully submitted,

William St. Peter
Town Clerk

Approved
Select Board
Town of Sheffield 

_________________________________________________
Walter Smith, Chairman

 ____             _______________________________________
Maxwell Aldrich

 __________________________________________________
Charles Gilman

 

********************  April 2017  ********************

April 5, 2017 Agenda

Sheffield Select Board Meeting

Municipal Building

6:00 PM

 

 

Any Additions, Deletions or Amendments to Agenda 

Correspondence 

Consider Attendant’s Request to Remove Telephone from the Transfer Station 

Sheffield’s Emergency Plan- Marc Brown 

Any other non-binding business that may properly be brought before the meeting 

Adjournment

April 5, 2017 Minutes
Sheffield Select Board Meeting
Municipal Building
6:00 PM

Present: Walter Smith (Chairperson) and Charles Gilman, Select Board
William St. Peter, Town Clerk
Wendy Scofield, Assistant Town Clerk (recorder)
Kim Hudson, Ed York

The meeting was called to order at 5:58 PM by Walter Smith as Chairman with the following business being transacted:

Any Additions, Deletions or Amendments to Agenda
A Presentation to Appeal Decision- Dunbar Road was added to the Agenda

Presentation to Appeal Decision- Dunbar Road
Kim Hudson presented a formal appeal to the Sheffield Select Board regarding the removal of her gates as stated in the Notice of Decision, as noted in Select Board meeting of March 1, 2017.

Correspondence
Vicki Strong- response to Select Board letter on concern on H. 369
Community National Bank- CD renewal.
Northeast Kingdom Council on Aging- thank you for town appropriation
Casella Resource Solutions- Notification of increase in roll-off rates
VLCT- Worker’s Compensation 2016 Payroll Audit in April
NVDA- Request to include Sheffield in development of local hazard mitigation plans.

Correspondence noted for the record. NVDA will be contacted about funding source of plan.

Consider Attendant’s Request to Remove Telephone from the Transfer Station
Motion by Walter Smith to remove the phone, seconded by Charles Gilman. Motion passed.

Sheffield’s Emergency Plan
Walter Smith made the motion to approve the Sheffield Emergency Plan with new information as indicated and to have Max Aldrich sign the plan, seconded by Charles Gilman. Motion passed

Any other non-binding business that may properly be brought before the meeting
none.

Adjournment
With no further business, Charles Gilman made the motion to adjourn. Seconded by Walter Smith. Motion passed. Meeting adjourned at 7:01 PM.

Respectfully submitted,

William St. Peter
Town Clerk

Approved
Select Board
Town of Sheffield 

_________________________________________________
Walter Smith, Chairman

 ____             _______________________________________
Maxwell Aldrich

 __________________________________________________
Charles Gilman

********************  May 2017 ********************

May 3, 2017 Agenda

Sheffield Select Board Meeting

Municipal Building

6:00 PM

 

 

Any Additions, Deletions or Amendments to Agenda

Correspondence

Transfer Station Finances in QuickBooks

Review of Road Access Permit Forms and Procedures

Review of Access Permit for Chesley Hill Road

Determine Date for Kim Hudson Property Site Visit

Review/Sign Lease for Sheffield Town House (Museum)

Discuss the Town Providing Road Side Pick-up of Green-up Bags on May 6th

Review Town Office Hours for May

Any other non-binding business that may properly be brought before the meeting

Adjournment

May 3, 2017 Minutes
Sheffield Select Board Meeting
Municipal Building
6:00 PM

Present: Walter Smith (Chairperson) and Charles Gilman, Max Aldrich Select Board
William St. Peter, Town Clerk
Wendy Scofield, Assistant Town Clerk (recorder)
Carol Rossi, Ed Richardson

The meeting was called to order at 6:00 PM by Walter Smith as Chairman with the following business being transacted:

Any Additions, Deletions or Amendments to Agenda
Health Reimbursement account for Town Employee
Special Meeting for vote on purchase of Town Truck

Health Reimbursement account for Town Employee
Walter Smith made the motion to use the money, appropriated at Town Meeting for a health reimbursement account to be handled in- house for a town employee. Seconded by Charles Gilman. Motion passed.

Special Meeting for vote on purchase of Town Truck
A Special Town Meeting will be held on Wednesday, June 7, 2017 at 6:30 PM at the Sheffield Town Hall to vote on the purchase of a new town truck.

Correspondence
Efficiency Vermont- Street light replacement program to LED lighting
Community National Bank- rate for CD
State of Vermont- Certification of the Kingdom East Unified Union School District
Delta Dental- Open Enrollment Announcement
Sheffield/ Wheelock Transfer Station Quarterly Report
Vermont Agency of Education- Net payment to Miller’s Run
No action was taken regarding the correspondence.

Transfer Station Finances in QuickBooks
Max Aldrich made the motion that the accounting for the Sheffield/ Wheelock Transfer Station will be done by the Sheffield Town Treasurer. Seconded by Walter Smith. Motion passed. In the past, the Wheelock Town Treasurer had done the accounting. The new Treasurer in Wheelock is not familiar with the accounting software currently being used.

Carol Rossi, Wheelock Town Treasurer has given Jim Blackbird, Transfer Station employee a deposit book for the Transfer Station account so he can make deposits of money collected for trash bags. The Select Board agreed that this was appropriate.

Review of Road Access Permit Forms and Procedures
Walter Smith made the motion to accept the Road Access Permit Policy and Forms as revised. Seconded by Charles Gilman. Motion passed. The road access, once completed will be reviewed by the Road Commissioner, who will determine if the access meets State standards or the access should be discontinued because the access does not meet standards. The Completion or Discontinuation Certificate will be recorded in the Land Records for the property.

Review of Access Permit for Chesley Hill Road
New road access permit signed for a property on Chesley Hill Road.

Determine Date for Kim Hudson Property Site Visit
A site visit will be made on Tuesday, May 16, 2017 at 11:00 AM to review the issue of gates across Dunbar Road, a Town Class 4 road. The visit will begin on Hod Brooks Road and travel towards Dunbar Road.

Review/Sign Lease for Sheffield Town House (Museum)
Walter Smith signed the Town House lease as Board chair. The lease now includes a provision for automatic renewal from year to year at $1.00 per year.

Discuss the Town Providing Road Side Pick-up of Green-up Bags on May 6
Max Aldrich stated that the Town Highway Department will pick green bags from Green- Up Day from the Town roads on Monday, May 8, 2017.

Review Town Office Hours for May
Walter Smith stated that the office should be open and covered for the Town Clerk’s vacation in the end of May. The Clerk will attempt to cover the dates. The  Town Office will be open.

Any other non-binding business that may properly be brought before the meeting- none.
Max Aldrich noted that the Vermont Wind has been transferred to Brookfield Industries who bought Terraform Power.

Ed Richardson asked if the Food Pantry has sent any money for the rental of the Town Hall. William reported that they have not. A May statement is due to be sent for Rental charges.

Mr. Richardson also asked about the properties that are going to Tax Sale. The sale is being prepared by the Delinquent Tax Collector and the Town Attorney. No further information is available.

There was a discussion about the unsightly properties in town. The Health Officer will contact property owners if a threat to health is determined.

Adjournment
With no further business, Walter Smith made the motion to adjourn. Seconded by Charles Gilman. Motion passed. Meeting adjourned at 6:52 PM.

Respectfully submitted,
William St. Peter
Town Clerk

Approved
Select Board
Town of Sheffield 

_________________________________________________
Walter Smith, Chairman

 ____             _______________________________________
Maxwell Aldrich

 __________________________________________________
Charles Gilman

 

********************  June 2017 ********************

June 7, 2017 Agenda
Sheffield Select Board Meeting
Sheffield Town Hall
6:00 PM

 

Any Additions, Deletions or Amendments to Agenda
Correspondence
Sign Paperwork to Officially Approve New Duck Pond Road Right of Way Exchange
Decision on Hod Brooks and Dunbar Roads
Discuss Moderator for Special Town Meeting
Any other non-binding business that may properly be brought before the meeting
Adjournment

 

June 7, 2017 Minutes
Sheffield Select Board Meeting
Municipal Building
6:00 PM

Present: Select Board- Walter Smith (Chairperson), Charles Gilman, Max Aldrich
William St. Peter, Town Clerk
Wendy Scofield, Assistant Town Clerk (recorder)
Ed Richardson, Carlene Brill, Dennis Newland, Ethel Newland, Audrey Richardson, Kim Hudson, Ed York, Charles (no last name)

The meeting was called to order at 6:00 PM by Walter Smith as Chairman with the following business being transacted:

Any Additions, Deletions or Amendments to Agenda
There were no changes to the agenda.

Correspondence
Notice from VLCT, PACIF- change in wording of contract

Sign Paperwork to Officially Approve New Duck Pond Road Right of Way Exchange
This item was tabled until the next Select Board meeting because more information (tax ID#) is needed to complete the exchange.

Decision on Hod Brooks and Dunbar Roads
Mr. Smith reviewed the petitions brought to the Board by Kim Hudson to discontinue Dunbar Road and to allow gates to cross the road.
Mr. Smith went on to recommend that Dunbar and Hod Brooks Roads remain Class IV roads. Gates across the road will be allowed but need to be fully operational for twelve months of the year. In the winter months, the gates need to be chained open or removed so the public will have access. Gates need to be twelve (12) feet wide and fencing needs to be five (5) to seven (7) feet from the traveled portion of the road.

Miss Hudson noted that she needs the gates year round.

After discussion, Max Aldrich made the motion to accept Mr. Smith’s recommendations and include that the gates may be closed if kept clear of snow and ice. Seconded by Charles Gilman. Motion passed.

Discuss Moderator for Special Town Meeting
Walter Smith nominated Ed Richardson as moderator for the Special Town Meeting. Seconded by Charles Gilman. Passed. 

Any other non-binding business that may properly be brought before the meeting- none.
The Town Hall custodian will be leaving at the end of July. Ed. Richardson is filling the opening to start in August.

Adjournment
With no further business, Walter Smith made the motion to adjourn. Seconded by Charles Gilman. Motion passed. Meeting adjourned at 6:23 PM.

Respectfully submitted,
William St. Peter
Town Clerk

Approved
Select Board
Town of Sheffield 

_________________________________________________
Walter Smith, Chairman

 ____             _______________________________________
Maxwell Aldrich

 __________________________________________________
Charles Gilman

 

TOWN OF SHEFFIELD
SPECIAL TOWN MEETING
June 7, 2017

The legal voters of the Town of Sheffield, Caledonia County, State of Vermont, were duly warned and notified to meet in the Sheffield Town Hall in the said Town on Wednesday, June 7, 2017 at 6:30 PM.

The meeting was called to order by Walter Smith as chairperson of the Board of Selectmen at 6:30 PM. William St. Peter opened the floor to nominations for moderator. Walter Smith made the motion to elect Ed Richardson, moderator for this meeting, seconded by Max Aldrich. With no further nominations, Mr. Richardson was elected by voice vote.
The warning was read in its entirety.
Article 1. Shall the voters of Sheffield appropriate a sum of money not to exceed $175,000.00 for the purchase of a town truck with monies to be borrowed from the Vermont Wind, LLC investment account over a term of five (5) years?
Dennis Newland made the motion that Article 1 be accepted as written. Seconded by Erika Lavallee.
Discussion points included:
Vermont Wind LLC investment account is used for reducing taxes and has been used to borrow money from for town equipment.
Payments on 2015 Freightliner is ahead on principle. There are four more years on the note. Remaining principle due is $64,600.
This article is written to pay back the investment account over five years with three percent interest because, by statute, borrowing for more than five years requires an Australian ballot. If Article 1 is approved at this meeting, the payment terms can be amended at the Annual Town Meeting by Australian ballot.
There is $1,291,400 in Vermont Wind LLC account.
A five year loan for $175,000 is a payment of $35,000 per year. To raise $35,000 increases taxes by $35.00 per $100,000 valuation. A seven year loan for $175,000 is a payment of $25,000 per year. To raise $25,000 increases taxes by $25.00 per $100,000 valuation. (Figures are closely approximated.)
A new truck can also be leased. The old truck, trade-in value is $15,000 would be considered the first payment, with $17,500 per year payment for 7 years. The truck can be purchased for $55,000 or turned in for a new truck.
Repair bills for the 2008 Sterling have been increasing. The problems with the exhaust cannot be fixed.
Repair bills in 2015- $12,254.54
2016 – $12,953.82
2017 - $4,997.40 as of June 1, 2017
Exhaust systems are better in the newer trucks. 2015 Freightliner repair bills, since purchase total $3,000.00.
Extended warranty will be purchased. The Road Crew are able to do less in the shop due to the computer systems in the trucks. The new truck will be purchased in Burlington. Lyndon Truck Center can do warranty work for the new truck.
Sheffield trades a truck every six years. We have two trucks. The truck is run for twelve years when traded.
If Max can order the truck this week, the chassis would be ready in mid-September. Equipment shop would need four weeks. Max likes to break in the new truck hauling sand in the autumn instead of breaking it in plowing and sanding.
The question was called by Walter Smith, seconded by Audrey Richardson. Question called by voice vote.
Moderator Ed Richardson called for a vote on the original article. Article 1 passed by unanimous vote.
Article 2. To adjourn.
Suzanne Bartlett made the motion to adjourn, seconded by Erika Lavallee. Motion passed.
Sheffield Special Town Meeting adjourned at 6:54 PM.


Respectfully submitted,

Wendy Scofield
Assistant Town Clerk and Assistant Treasurer

_______________________________________
Ed Richardson, Moderator

________________________________________
Justice of the Peace

 

********************  July 2017  ********************

July 5, 2017 Agenda
Sheffield Select Board Meeting
Sheffield Municipal Building
6:00 PM

 

Any Additions, Deletions or Amendments to Agenda
Correspondence
Sign Paperwork to Officially Approve New Duck Pond Road Right of Way Exchange
Update on progress in purchasing new truck
Annual Financial Management Questionnaire (32 VSA 163(11), 24:872(b) and 1571(d)
Review of current town policies
Review and sign annual Bloodborne pathogens and hazard communication plans
Any other non-binding business that may properly be brought before the meeting
Adjournment

 

July 5, 2017 Minutes

Sheffield Select Board Meeting

Sheffield Municipal Building

6:00 PM

 

 

 

Present: Walter Smith (Chairperson), Charles Gilman, Max Aldrich Select Board

William St. Peter, Town Clerk

Wendy Scofield, Assistant Town Clerk (recorder)

Ed Richardson

 

The meeting was called to order at 6:03 PM by Walter Smith as Chairman with the following business being transacted:

 

Any Additions, Deletions or Amendments to Agenda

Certificate of Completion of Curb Cut approved and signed.

Cemetery Lot Deed and Perpetual Care agreement approved and signed.

 

Correspondence

Water Test for Village Water System, done at Miller’s Run School. Max will talk to Doug Hume of the Village Water System. Miller’s Run School is not on village water.

Sign Paperwork to Officially Approve New Duck Pond Road Right of Way Exchange

Quit Claim and Property Transfer received from Town Attorney. William will contact VT Wind for signing process. Max Aldrich stated that the survey has been approved. Max Aldrich made the motion to approve the Town Highway 13 re-routing acquisition. Seconded by Charles Gilman. Motion passed.

Update on progress in purchasing new truck: Max Aldrich is checking prices on the warranty. Truck is ordered and on schedule.

 

Annual Financial Management Questionnaire (32 VSA 163(11), 24:872(b) and 1571(d)

Questionnaire was reviewed. No changes in town financial practices were made. Signed by select board chairperson per state law.

 

Review of current town policies

No changes were made to current town policies.

 

Review and sign annual Blood borne pathogens and hazard communication plans

Tabled for further time to review.

 

Any other non-binding business that may properly be brought before the meeting

Report from Town Hall- A new custodian has been hired to clean the Town Hall.

The Food Pantry is not paying the monthly bill. Towns will pay Sheffield when other appropriations are paid in the Fall.

Discussion of floor drains for the Municipal Building was tabled until September.

Walter Smith asked the clerk to draft a letter to a resident regarding work completion schedule for moving a fence from the town right of way and installation of larger gates across the right of way.

Appraisal Grievance hearings are Saturday, July 8 at 9:00 am.

 

 

Adjournment

There being no further business, Max Aldrich made the motion to adjourn, seconded by Charles Gilman. Motion passed and the July 2017 meeting of the Sheffield Select Board adjourned at 6:29 PM.

 

Respectfully submitted,
William St. Peter
Town Clerk

Approved
Select Board
Town of Sheffield 

_________________________________________________
Walter Smith, Chairman

 ____             _______________________________________
Maxwell Aldrich

 __________________________________________________
Charles Gilman

 

 

********************  August 2017  ********************

August 2, 2017 Agenda
Sheffield Select Board Meeting
Sheffield Municipal Building
6:00 PM

 

Any Additions, Deletions or Amendments to Agenda
Correspondence
Report on Water test at Miller’s Run/ Village water supply.
Set 2017 Tax Rate
Discuss Disposal of Trash that is Unlikely to have been Generated in Town
Any other non-binding business that may properly be brought before the meeting
Adjournment

August 2, 2017 Minutes
Sheffield Select Board Meeting
Sheffield Municipal Building, 6:00 PM

Present: Walter Smith (Absent), Charles Gilman, Max Aldrich Select Board
William St. Peter, Town Clerk
Wendy Scofield, Assistant Town Clerk (recorder)
Stephen Mociak

The meeting was called to order at 6:03 PM by Max Aldrich as acting Chairman with the following business being transacted:

Any Additions, Deletions or Amendments to Agenda
VLCT Loss Control Report- Report of Inspection checklist distributed with accompanying information distributed for review at September meeting
Sheffield/Wheelock Transfer Station, Budget- budget reviewed, on target for year to date
Insert for tax bills- reviewed and approved.

Correspondence
Caledonia Sheriff’s Ticket Report- report reviewed

Report on Water test at Miller’s Run/ Village Water Supply
Village Water supply was tested as required and reported at meeting at Miller’s Run School.

Set 2017 Tax Rate
Max Aldrich made the motion to approve the Sheffield 2017 total combined homestead tax rate of $1.7345 and total combined non-residential tax rate of $1.6064, seconded by Charles Gilman. Motion passed.

Discuss Disposal of Trash that is Unlikely to have been generated in Town
Max asked that a letter be sent to non-resident property owners using the Sheffield/ Wheelock transfer station for disposal of trash explaining the use of the transfer station.

Any other non-binding business that may properly be brought before the meeting
There was no other business.

Adjournment
There being no further business, Max Aldrich made the motion to adjourn, seconded by Charles Gilman. Motion passed and the August 2017 meeting of the Sheffield Select Board adjourned at 6:12 PM.

Respectfully submitted,
William St. Peter
Town Clerk

_________________________________________________
Walter Smith, Chairman

 ____             _______________________________________
Maxwell Aldrich

 __________________________________________________
Charles Gilman

 

 

********************  September 2017  ********************

September 6, 2017 Agenda
Sheffield Select Board Meeting
Sheffield Municipal Building
6:00 PM

Any Additions, Deletions or Amendments to Agenda
Correspondence
Transfer Station Floor Sealing Project for Recycling Building
Review of Budgets
Road Access Completion Paperwork
Loss Control Report Follow-ups
Any other non-binding business that may properly be brought before the meeting
Adjournment

September 6, 2017 Minutes
Sheffield Select Board Meeting
Sheffield Municipal Building, 6:00 PM

Present: Walter Smith (Chairperson) and Charles Gilman, Select Board
William St. Peter, Town Clerk, Wendy Scofield, Assistant Town Clerk (recorder)
Ed Richardson, Town Hall Committee

The meeting was called to order at 6:07 PM by Walter Smith as Chairman with the following business being transacted:

Any Additions, Deletions or Amendments to Agenda
No additions, deletions or amendments to the agenda.

Correspondence
Correspondence noted for the record- Caledonia County Sheriff’s report for July and August and survey participation request from VT Dept. of Health

Transfer Station Floor Sealing Project for Recycling Building
Having conferred with the Wheelock Select Board chairperson, Jason Smith, Walter Smith announced that the Sheffield/Wheelock Transfer Station recycling building will be closed on Wednesday, October 4, 2017 for painting the floor. All other Transfer Station services will be available on October 4th.

Review of Budgets
Walter Smith announced that the Town is under budget overall at this time. He made the motion to continue benefits for a town employee as voted by the Board at their May 3rd meeting. Seconded by Charles Gilman. Motion passed.


Road Access Completion Paperwork

Curb cut completion certificate signed by the Board.

Loss Control Report Follow-Up

Hazard Communication Plan is being updated. Anyone renting the Town Hall for a function will be given information about voluntary liability insurance for the event. Town has its own insurance for the Hall.

Any other non-binding business that may properly be brought before the meeting

Ed Richardson has put up a hand rail on the Town Hall’s basement stairs. He will be putting a light up over the stairs. He also asked for Board advice on extending the hours of a function beyond the hours stated in the Town Hall Rental contract. The Select Board advised against extending the hours.

Adjournment
With no further business, Walter Smith made the motion to adjourn. Seconded by Charles Gilman. Motion passed. Meeting adjourned at 6:30 PM.

Respectfully submitted,
William St. Peter
Town Clerk

_________________________________________________
Walter Smith, Chairman

 ____             _______________________________________
Maxwell Aldrich

 __________________________________________________
Charles Gilman

 

********************  October 2017  ********************

October 4, 2017 Agenda
Sheffield Select Board Meeting
Sheffield Municipal Building
6:00 PM

Any Additions, Deletions or Amendments to Agenda
Correspondence
Update on FEMA Meeting
Review Possible Procurement Policy as required by FEMA for Future Projects
Update in Gate and Fence situation on Dunbar Road
Wheelock Request for Grader
Any other non-binding business that may properly be brought before the meeting
Adjournment

October 4, 2017 Minutes
Sheffield Select Board Meeting
Municipal Building
6:00 PM

Present: Walter Smith (Chairperson), Max Aldrich and Charles Gilman, Select Board
William St. Peter, Town Clerk
Wendy Scofield, Assistant Town Clerk (recorder)
Ed Richardson

The meeting was called to order at 6:01 PM by Walter Smith as Chairman with the following business being transacted:

Any Additions, Deletions or Amendments to Agenda
An addition posed by Max Aldrich is to discuss the warranty plan for the 2018 Freightliner truck.

Correspondence
Renewal of CD from Community National Bank
Application from VLCT PACIF for renewal 2018 received, completed and returned to PACIF.

Update on FEMA Meeting
The meeting with FEMA rep, Christopher Lajoie and VTrans, Doug Morton to discuss reimbursement for repair work to an eroded section of Dane Road.  The required documents are uploaded into the FEMA portal. There are no barriers to the reimbursement at this time.

Review Possible Procurement Policy as required by FEMA for Future Projects
Sheffield’s draft Purchasing Policy was distributed. Select Board will review and accept comments at the November meeting.

Update in Gate and Fence situation on Dunbar Road
The resident’s fencing contractor is meeting with the road foreman on Monday, October 9, 2017 to discuss the work that needs to be done to meet the requirements for fences and gates on this Class IV road. The Board will be updated at the November meeting or before, as needed.

Wheelock Request for Grader
The Sheffield road crew has done some grading work for Wheelock, while the Wheelock grader is out for repair. Wheelock will be invoiced at $60.00 per hour for the grader work. Residents on the road are pleased with the grading.

Extended Warranty for 2018 Freightliner 10 Wheeler
The Board reviewed the extended warranty packages available for the new truck. Max noted that coverage of the exhaust system is only included in the most comprehensive coverage package. Walter Smith made the motion to
formally accept coverage 4 for the new truck. Seconded by Charles Gilman. Motion passed.
The truck is due at Charliebois Truck Center on October 13, 2017 and arrive at Viking for equipment customization on November 1, 2017 to then be ready in three to five weeks. 

Any other non-binding business that may properly be brought before the meeting- none.

Adjournment
With no further business, Walter Smith made the motion to adjourn. Seconded by Charles Gilman. Motion passed. Meeting adjourned at 6:21 PM.

Respectfully submitted,
William St. Peter
Town Clerk

_________________________________________________
Walter Smith, Chairman

 ____             _______________________________________
Maxwell Aldrich

 __________________________________________________
Charles Gilman

 

********************  November 2017  ********************

November 1, 2017 Agenda
Sheffield Select Board Meeting
Sheffield Municipal Building
6:00 PM

 

Any Additions, Deletions or Amendments to Agenda
Correspondence
Review/ sign Procurement Policy as required by FEMA for Future Projects
Review/ sign Employee Policy- road crew responsibilities, duties and benefits
Update on Highway projects- truck, FEMA
Invoice for grader use- Wheelock
Update in Gate and Fence situation on Dunbar Road
Follow-up- VT law on discharge of firearms
Renewal of Health Insurance
Annual Wage and Benefit Review
Any other non-binding business that may properly be brought before the meeting
Adjournment

November 1, 2017 Minutes
Sheffield Select Board Meeting
Municipal Building
6:00 PM

Present: Walter Smith (Chairperson), Max Aldrich and Charles Gilman, Select Board
William St. Peter, Town Clerk
Wendy Scofield, Assistant Town Clerk (recorder)
Ed Richardson, Meghan Sweeney

The meeting was called to order at 5:58 PM by Walter Smith as Chairman with the following business being transacted:

Any Additions, Deletions or Amendments to Agenda
There were none.

Correspondence
Sophia Hall- Request for Select Board support of permanent speed feedback signs to be placed on Route 122 as part of the Miller’s Run School Safe Routes to Schools Program and the School’s Travel Plan. The Select Board had questions about cost of electricity and who pays for it, or is the sign solar-powered, who maintains the sign, who will pay for the signs and do drivers slow when these signs are in use? Max will get answers to these questions.

NEKWMD 2018 Budget and Insurance claims report were noted.
Caledonia Sheriff’s Report- one ticket for starting parked vehicle (squealing tires).

Review/ sign Procurement Policy as required by FEMA for Future Projects
Select Board, Road Foreman and Town Clerk are designated as Sheffield’s purchasing agents. Purchasing agents may buy for the town within the budget authorized by the voters. Purchases over $100,000 need to go through the sealed bid process.
Procurement (Purchasing) policy reviewed and signed.

Review/ sign Employee Policy- road crew responsibilities, duties and benefits
Road crew and Office employee policy reviewed and signed.

Update on Highway projects- truck, FEMA
The 2018 Freightliner truck is at the equipment shop. It takes 4 to 5 weeks for the truck to be equipped with the snow plow and the sand body. The 2008 Sterling has been prepped for winter in case of snow before the new truck is ready.

Invoice for grader use- Wheelock
Wheelock will be invoiced for thirteen hours at $60.00 for grading Wheelock’s roads when the Wheelock town grader was in for repair.

Update in Gate and Fence situation on Dunbar Road
Fence and gate work on Dunbar Road is nearing completion by the resident’s contractor.

Follow-up- VT law on discharge of firearms
Vermont does not have a law about discharging a firearm within 500 feet of a building. Residents can put up Safety Zone signs, available at the Town Clerk’s office, designating the area around their property as a Safety Zone.

Renewal of Health Insurance
Walter Smith moved that the town renew the current plan under Blue Cross and Blue Shield to eligible employees and family members. Seconded by Charles Gilman. Motion passed.

Annual Wage and Benefit Review
Walter Smith made the motion to give $0.50 per hour raise to the road crew. Seconded by Charles Gilman and passed.
Max Aldrich made the motion to give $0.50 per hour raise to the clerk/treasurer and assistant clerk/assistant treasurer (regular staff). Seconded by Walter Smith. Motion passed.

Any other non-binding business that may properly be brought before the meeting.
Meghan Sweeney, representing the Town Auditors, addressed the Board about the accountability and security concerns that the auditors have regarding the Transfer Station. At this time, there isn’t a system in place to track the larger bags being put into the compactor. Walter Smith will talk to the attendants on Saturday about a way to mark how many of the larger bags are brought in and paid for.

Adjournment
With no further business, Max Aldrich made the motion to adjourn. Seconded by Walter Smith. Motion passed. Meeting adjourned at 6:35 PM.

Respectfully submitted,
William St. Peter
Town Clerk

_________________________________________________
Walter Smith, Chairman

 ____             _______________________________________
Maxwell Aldrich

 __________________________________________________
Charles Gilman

 

********************  December 2017  ********************

 

 

   

 Note that all documents, minutes, notices, statements, etc. appearing on this web site have been duly signed and/or witnessed, as appropriate, whether said original signature(s) appears or not. Contact Mr. William St. Peter, Sheffield Town Clerk at (802) 626-8862 (Tel) or (802) 626-0424 (Fax) or townclerk@sheffieldvt.org regarding access to the aforementioned documents, minutes, notices, statements, etc.

Disclaimer: The information posted here is accurate at the time of posting. As always, changes may occur and will be posted as soon as possible.