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Agenda and Meeting Minutes

Select Board

 

********************  January  ********************

January 8, 2020 Agenda
Sheffield Select Board Meeting
Sheffield Municipal Building
Following Joint Select Board Meeting

 

Any Additions, Deletions or Amendments to Agenda
Correspondence
Status of Broadband Initiative- Ann McLean
Any other non-binding business that may properly be brought before the meeting
Adjournment

 

January 8, 2020 Agenda
Joint Sheffield/Wheelock Select Board Meeting
Sheffield Municipal Building
6:00 PM

Any Additions, Deletions or Amendments to Agenda
Report on Keniston and Dane Educational Fund
Report on Regionalized Fire Protection- Shane Lanphere, S/W Fire Chief
Transfer Station Operations
Insurance- Coverage for per diem employees
CDL’s for Transfer Station employees who drive the loader
Wheelock Town Clerk letter to the Joint Select Boards
Winter Driveway Maintenance
Personnel Policy with job descriptions and training
Trash bag inventory and sales for auditors
Possible Executive Session for Review of Transfer Station employee salaries
Development of 2020 Transfer Station Budget
Any other non-binding business that may properly be brought before the meeting
Adjournment

January 8, 2020 Minutes
Joint Select Board Meeting
Sheffield and Wheelock, Vermont
Sheffield Municipal Building
6:00 PM

Select Board Members attending:
Sheffield- Walter Smith (Chairperson), Maxwell (Max) Aldrich, Charles Gilman
Wheelock- Ann Lawless, Jason Diguilio, Dennis Sawyer
William St. Peter, Sheffield Town Clerk
Wendy Scofield, Sheffield Assistant Town Clerk (recorder)
Shane Lanpher, Sheffield Wheelock Fire Department Chief
Carol Rossi, Wheelock Town Clerk
Russell Poulin, Gayland Smith, Edward Richardson

The meeting was called to order at 5:59 PM with Walter Smith, Chairperson welcoming the Wheelock Select Board and residents with the following business being transacted:

Any Additions, Deletions or Amendments to Agenda:
There were none.

Report on Keniston and Dane Educational Fund
Tax situation has been resolved with Internal Revenue Service. Applicant checks will be available at the end of the month. Annual report will ready for the February board meetings.

Report on Regionalized Fire Protection- Shane Lanpher, S/W Fire Chief
Chief Lanpher updated the Boards on the Regionalization Feasibility study being conducted by some area towns. The Fire Department has declined the opportunity to participate in and pay for the study at this time. The Fire Department volunteers are meeting the community needs.

Transfer Station Operations

a. Insurance- Coverage for per diem employees- William St. Peter explained that Sheffield employees, including those who fill in at the Transfer Station on the contracted Sheffield day (Saturday) are in the payroll system and covered by the town’s insurance.

b. CDL’s for Transfer Station employees who drive the loader- Commercial Drivers’ License (CDL) is not required to drive the loader at the Transfer Station or on the road from the garage to the Transfer Station because the loader is not a commercial vehicle.

c. Wheelock Town Clerk letter to the Joint Select Boards- Carol Rossi explained the complaints that she has received in the Wheelock Town Clerk’s office relating to the Transfer Station.
1. The compactor is too high for some people to throw their trash bags. There were complaints that the persons arms and shoulders hurt from reaching up to throw the bags. Mr. Smith suggested that the people who are experiencing a problem, ask for assistance.
2. Some are concerned that people are throwing trash bags into the compactor that have not been paid for. Anecdotal evidence shows that people are paying for bags at the Transfer Station or turning in a bag that has been paid for. Anecdotal evidence is supported by the budget numbers.
3. The letter stated that the Wheelock Town Clerk has received “multiple complaints
about inappropriate comments made to or about women and inappropriate looks directed at young women.” The complaints are anonymous because the women feel that the persons making the comments will find out who they are. The Boards agreed that this should not be taking place, but without specific complaints, there is little they can do since the Transfer Station is a public place.

d. Winter Driveway Maintenance- The Transfer Station driveway has been cleared and sanded as needed.

e. Personnel Policy with job descriptions and training – Ann Lawless will draft job descriptions for Transfer Station employees for Board approval. Sheffield will check into training requirements for Transfer Station employees.

f. Trash bag inventory and sales for auditors- This item was covered and settled before this meeting. The Auditor Statement for the Transfer Station includes a disclaimer that this item is not auditable.

g. Possible Executive Session for Review of Transfer Station employee salaries- Walter Smith made the motion to increase Richard Thompson’s hourly rate by fifty cents ($0.50) and increase Jim Blackbird’s hourly rate match Mr. Thompsons’. Seconded by Max Aldrich. Motion passed with one abstention noted.

h. Development of 2020 Transfer Station Budget- Budget was accepted as presented. Fund balance noted.

Repair to the compactor to eliminate trash left in the open part of the compactor at the end of the work day has been made. Pictures of the repair have been sent to the State Inspector.

Transfer Station Contract between Sheffield and Wheelock was signed. The only change was to make Sheffield responsible for the Transfer Station financials and to hold the check book.

Any other non-binding business that may properly be brought before the meeting
There was no other business.

Adjournment

All business being concluded, the motion was made by Walter Smith to adjourn, seconded by Charles Gilman and passed unanimously. The meeting adjourned at 7:06 PM.

Respectfully submitted,

 

William St. Peter, Town Clerk

________________________________________________________
Walter Smith, Chairman                          Jason Diguilio

________________________________________________________
Charles Gilman                                      Dennis Sawyer

________________________________________________________
Maxwell Aldrich                                    Ann Lawless

 

 

January 8, 2020 Minutes
Sheffield Select Board Meeting
Municipal Building
Following Joint Sheffield/ Wheelock Select Board Meeting

Present: Walter Smith, Max Aldrich and Charles Gilman, Select Board
William St. Peter, Town Clerk; Wendy Scofield, Assistant Town Clerk (recorder)
Guests- Ed Richardson, Dennis Sawyer, Gayland Smith

The meeting was called to order at 7:08 PM by Walter Smith, as Chairman, with the following business being transacted:

Any Additions, Deletions or Amendments to Agenda- none

Correspondence- none

Status of Broadband Initiative- Ann McLean
Ann sent information regarding the Broadband initiative that will be discussed at the Budget and Warning meeting on January 18, 2020.

Any other non-binding business that may properly be brought before the meeting.
Ed Richardson has submitted the Town Hall budget to the Town Treasurer.
Dennis Sawyer thanked the Road Crew for their good work on the roads.
Charles Gilman said that Vertical Mile Road needs more sanding. It was suggested that the sand be put down while driving down the road versus going up.
Delinquent tax money is coming in slowly.

Adjournment

With no further business, Max Aldrich made the motion to adjourn. Seconded by Walter Smith. Motion passed. Meeting adjourned at 7:15 PM.

Respectfully submitted,

 

William St. Peter, Town Clerk

____________________________
Walter Smith, Chairperson

____________________________
Max Aldrich

____________________________
Charles Gilman

 

********************  February  ********************

February 5, 2020 Agenda
Sheffield Select Board Meeting
Sheffield Municipal Building
6:00 PM

Any Additions, Deletions or Amendments to Agenda
Correspondence
Composition of Planning Commission- change in number of Commission members
Any other non-binding business that may properly be brought before the meeting
Adjournment

 

********************  March  ********************

March 4, 2020 Agenda
Sheffield Select Board Meeting
Municipal Building
6:00 PM

Any Additions, Deletions or Amendments to Agenda
Elect a Chairperson for the ensuing year
Will the Board authorize the Chairperson to sign routine paperwork and documents on behalf of the Board including but not limited to excess weight permits
Will the Board authorize the Road Foreman to sign routine highway maintenance paperwork and documents including but not limited to road access permits and approval of invoices
Appoint Officers for Ensuing Year
Office                                                         Incumbent(s)


Cemetery Commissioners

Selectboard

Deputy Registrars

 

Stephen Robertson (Guibord/Sayles Funeral Home)

 

 

Rodney Sayles

Dog Warden and Pound Keeper

Candace Dane

Emergency Management Director

Marc Brown

E911 Coordinator

 

William St. Peter

Forest Fire Warden

 

Marc Brown

Health Officer

 

Select Board Chairperson

Lyndon Rescue, Inc.

 

Robert Blodgett

NEK Waste Management District

Preston Smith

Tax Collector

 

William St. Peter

Tree Warden

 

Edward Jewell

Determine a newspaper to print the town’s announcements, ads, etc.
Correspondence
Any other non-binding business that may properly be brought before the meeting
Adjournment

 

********************  April  ********************

The Select Board meeting for April 2020 was cancelled due to Covid-19/Corona.

********************  May ********************

May 6, 2020 Agenda
Sheffield Select Board Meeting
Municipal Building
6:00 PM

Any Additions, Deletions or Amendments to Agenda
Correspondence
Green-Up May 30 – Will Highway personnel be collecting filled bags or should individuals take to Transfer Station
Update on opening of Town Hall and Recycling Shed at the Transfer Station.
Discussion on 2020 Tax Sale Preparation

Any other non-binding business that may properly be brought before the meeting
Adjournment

 May 6, 2020 Minutes
Sheffield Select Board Meeting
Municipal Building
6:00 PM

Remote meeting through Zoom, meeting ID #859 0001 4201

Present: Walter Smith, Chairman, Max Aldrich, (remotely) and Charles Gilman, Select Board
William St. Peter, Town Clerk; Wendy Scofield, Assistant Town Clerk (recorder)
Ann McLean (remotely, host of meeting through Zoom)
Ed Richardson (remotely), Tim Siftar (remotely)

The meeting was called to order at 6:03 PM by Walter Smith by reading the information for a remote public meeting with the following business being transacted:

Any Additions, Deletions or Amendments to Agenda- Sheriff’s Patrol Contract

Sheriff’s Patrol Contract
Max Aldrich made the motion to accept the Sheriff’s Patrol Contract for the months of May through October with patrols over Town roads to include later afternoon patrols, seconded by Charles Gilman. Motion passed.

Correspondence- none

Green-Up May 30 – Will Highway personnel be collecting filled bags or should individuals take to Transfer Station
The Town Highway Department will pick up green-up bags and take them to the Transfer Station. The crew requests that the green bags be brought to the end of the town road. Residents can also bring their green bags to the Transfer Station themselves.

Update on opening of Town Hall and Recycling Shed at the Transfer Station.
The Town Office is open for town business. The Town Hall will remain closed to all events, excluding the Sheffield Food Pantry until further notice. Walter Smith will talk with Jim Blackbird at the Transfer Station and the Wheelock Select board on the possibility of hiring a third attendant to open the Recycling shed. This position would monitor the use of the shed to maintain social distancing and health guidelines.

Discussion on 2020 Tax Sale Preparation
Max Aldrich made the motion to go forward with a tax sale on four (4) properties that are delinquent for more than one year and do not have a payment plan in place, seconded by Charles Gilman. Motion passed. Walter Smith asked what the next step will be. William St. Peter will notify the town attorney to begin the process.

Any other non-binding business that may properly be brought before the meeting
Ed Richardson agrees that the Town Hall should remain closed at this time. He asked if Field Day will happen this year. The Field Day committee has not made this decision and is waiting for further guidance from the State of Vermont in re-opening the state.

The burn ban in Sheffield will lift on Saturday, May 9th. Residents are asked to call Marc Brown at 802-274-2850 to notify him of a burn.

Tim Siftar thanked the board for holding this virtual meeting and for work on the roads.

Adjournment
With no further business, Max Aldrich made the motion to adjourn, seconded by Charles Gilman. Motion passed. Meeting adjourned at 6:28 PM.

Respectfully submitted,

 

William St. Peter, Town Clerk

____________________________
Walter Smith, Chairperson

____________________________
Max Aldrich

____________________________
Charles Gilman

 

********************  June ********************

The Select Board meeting for June 2020 was cancelled due to Covid-19/Corona.

********************  July  ********************

July 8, 2020 Agenda
Sheffield Select Board Meeting
Municipal Building
6:00 PM

Any Additions, Deletions or Amendments to Agenda
Correspondence
Clothing Swap- Shall the organizers use the Town OFFICE parking lot for a clothing swap this summer or use the Town HALL?
Town Hall Opening- Shall the Town open the Town HALL to the Food Pantry so people can come into the HALL to pick up food?
ATV’s on Hardscrabble Mountain Road- Are there any steps that the Board can take to assist property owners on the road from ATV riders who are doing harm to the road?
Update on 2020 Tax Sale Preparation- Tax Sale is scheduled for July 27, 2020 at 1:30 PM at the Town OFFICE. Letters and Ads are prepared and/or delivered.
Any other non-binding business that may properly be brought before the meeting
Al Robertson

 
Adjournment

********************  August  *******************

August 5, 2020 Agenda
Sheffield Select Board Meeting
Municipal Building
6:00 PM

Any Additions, Deletions or Amendments to Agenda
Correspondence
Review and Sign Cemetery deed and Perpetual care document
Rebecca Wilder- Felines and Friends Spay/ neuter clinic
Appointments to fill vacant office(s), if necessary
Set 2020 Tax Rate
Status of Delinquent taxpayers
Any other non-binding business that may properly be brought before the meeting
 
Adjournment

********************  September  ********************

September 2, 2020 Agenda
Sheffield Select Board Meeting
Municipal Building
6:00 PM

Any Additions, Deletions or Amendments to Agenda
Correspondence
Appointments to fill vacant office(s), if necessary
Follow-up: Dunn Mountain Road work
Status of Transfer Station account
Status of Delinquent taxpayers
Al Robertson- Town Signs
Any other non-binding business that may properly be brought before the meeting
 
Adjournment

 September 2, 2020 Minutes
Sheffield Select Board Meeting
Municipal Building
6:00 PM

Present: Select Board Walter Smith, Chairman, Max Aldrich, Cynthia Roy
William St. Peter, Town Clerk; Wendy Scofield, Assistant Town Clerk (recorder)
Ed Richardson, Keith Ballek, Frances Hersey, Alan Robertson, Linda Lyman, Barbara Bristol, Gordon Mathewson

The meeting was called to order at 5:55 PM by Walter Smith with the following business being transacted:

Any Additions, Deletions or Amendments to Agenda-
Shall organizations who are requesting an appropriation increase or are requesting an appropriation for the first time present a petition with signatures?
Walter Smith made the motion to not require signatures this year on appropriation requests, seconded by Max Aldrich. Motion passed.

Correspondence- none

Appointments to fill vacant office(s), if necessary
Walter Smith acknowledged the resignation of Charles Gilman from the Select Board and as Sexton.
Max Aldrich made the motion to appoint Cynthia Roy as select board member to fill the vacant position until the next Town Meeting, seconded by Walter Smith. Motion passed.
Max Aldrich made the motion to appoint John Roy as sexton to fill the vacant position until the next Town Meeting, seconded by Walter Smith. Motion passed.

Follow-up: Dunn Mountain Road work
Walter Smith began the follow-up with the events of the Dunn Mountain road work. Gordon Mathewson was given permission to lay an electrical wire under Dunn Mountain Road by working on one half of the road, returning the road to being able to be traveled, then working the other half and returning the road to being able to be traveled. Work was done so that the whole road was not passable which is against Vermont State law. The Road Foreman received complaints from town residents who could not use the road during the work. The agenda item was passed over.

William St. Peter was asked to research if discussion of the Dunn Mountain Road work can be in executive session.

Status of Transfer Station account
The Transfer Station is running financially on a month to month basis. Deposits are made twice a month now instead of once a month. The treasurer is paying bills as funds are available. William St. Peter has used all the Sheffield allocation of $10,750 to cover Transfer Station invoices. He was asked to contact the Wheelock Town Clerk for Wheelock to deposit their allocation for the same amount.

Status of Delinquent taxpayers
Delinquent tax payments are coming in. The collector has not received a signed payment agreement from one property owner who was taken off the July tax sale. William will contact the owner to determine if the property will go back into tax sale.

Al Robertson- Town Signs
The final proposal for the Sheffield Welcome signs at a cost of $967.30 was presented. Al Robertson will make a cap to protect the signs from weather. Max Aldrich will speak with the Agency of Transportation about setbacks from Route 122. William St. Peter was asked to order the signs.

Any other non-binding business that may properly be brought before the meeting
Ladies Home Demonstration Group will be having a craft fair on November 7, 2020.

The Sheffield Food Pantry group received permission to paint/ stain the Town Hall steps and the ramp.

Walter Smith asked William St. Peter to contact a roofer to look at the Town Hall roof and get a proposal for possible repair.

Max Aldrich told the Board that a petition may be raised to keep the gates on Dunbar Road open.

Frances Hersey said she was impressed with the discussions and handling of the topics at the meeting.

Adjournment
With no further business, Max Aldrich made the motion to adjourn, seconded by Walter Smith. Motion passed. Meeting adjourned at 6:40 PM.

Respectfully submitted,

 

William St. Peter, Town Clerk

____________________________
Walter Smith, Chairperson

____________________________
Max Aldrich

____________________________
Cynthia Roy

 

********************  October  ********************

October 7, 2020 Agenda
Sheffield Select Board Meeting
Municipal Building
6:00 PM

Any Additions, Deletions or Amendments to Agenda
Correspondence
Clothing Swap at Town Hall November 14tth?
Curb cut certificate of Completion (Cowburn) - signatures
Follow-up: Dunn Mountain Road work- Executive Session
Status of Delinquent taxpayers
Any other non-binding business that may properly be brought before the meeting
 
Adjournment

 

October 7, 2020 Minutes

Sheffield Select Board Meeting

Municipal Building

6:00 PM
Not Approved until signed

 

Present: Select Board Walter Smith, Chairman, Cynthia Roy
William St. Peter, Town Clerk; Wendy Scofield, Assistant Town Clerk (recorder)
Ed Richardson, Linda Lyman, Sara Camber, Erika Lavallee

The meeting was called to order at 5:58 PM by Walter Smith with the following business being transacted:

Any Additions, Deletions or Amendments to Agenda- none

 Correspondence-
Community National Bank- CD renewal noted by Select Board.

 Clothing Swap at Town Hall November 14th?
Permission granted by the Board to move the Clothing Swap from outside in the Municipal Building parking lot to the Town Hall. COVID-19 guidelines will be observed.

 Santa at the Town Hall?
Permission granted by the Board for Santa to visit Sheffield at the Town Hall on December 5, 2020. COVID-19 guidelines will be observed.

 Curb cut certificate of Completion (Cowburn) - signatures
Passed over- Road foreman unable to attend the meeting.

 Follow-up: Dunn Mountain Road work- Executive Session
Passed over- Road foreman unable to attend the meeting.

 Status of Delinquent taxpayers
Delinquent tax payments are coming in. The collector has received a partial payment from one property owner who was taken off the July tax sale. William will contact the owner to determine if the property will go back into tax sale.

 Any other non-binding business that may properly be brought before the meeting
Linda Lyman and Sara Camber updated the Board on the activities of the Sheffield Food Pantry. They are delivering food boxes due to COVID-19 but hope to open the Pantry for “food shopping” at the Town Hall when it is safe to do so.
Sheffield Fire District #1 will meet at the Town Hall tomorrow to discuss the Village water leak and repair.

The Clerk’s Office has not received the expected estimates for repair of the Town Hall and Municipal Building roof. William St. Peter will contact the roofer.

Adjournment
With no further business, Walter Smith made the motion to adjourn, seconded by Cindy Roy. Motion passed. Meeting adjourned at 6:28 PM.

Respectfully submitted,

 

William St. Peter, Town Clerk

____________________________
Walter Smith, Chairperson

____________________________
Max Aldrich

____________________________
Cynthia Roy

 

********************  November  ********************

November 4, 2020 Agenda
Sheffield Select Board Meeting
Municipal Building
6:00 PM

Any Additions, Deletions or Amendments to Agenda
Correspondence
Review Hazard Identification Report
Set date for Town Meeting and Budget Preparation Meeting (? January 23, 2021)
Annual Renewal of Health Insurance for eligible Town Employees
Annual Town Employee Wage and Benefit Review
Approval of Office being Closed Wednesday the 25th and Friday the 27th for Thanksgiving
Curb cut certificate of Completion (Cowburn) – signatures (Held over from October Meeting)
Status of Delinquent taxpayers
Follow-up: Dunn Mountain Road work- Executive Session? (Held over from October Meeting)

Any other non-binding business that may properly be brought before the meeting 
Adjournment

 November 04, 2020 Minutes
Sheffield Select Board Meeting
Municipal Building
6:00 PM
Not Approved until signed

 

Present: Select Board Walter Smith, Chairman, Cynthia Roy, Max Aldrich
William St. Peter, Town Clerk; Wendy Scofield, Assistant Town Clerk (recorder)

The meeting was called to order at 6:00 PM by Walter Smith with the following business being transacted:

Any Additions, Deletions or Amendments to Agenda- none

Correspondence- Reviewed thank you notes from organizations that received a 2020 appropriation.

 Review Hazard Identification Report
Actions to be taken:

Set date for Town Meeting and Budget Preparation Meeting (? January 23, 2021)
Meeting was scheduled for Saturday, January 23, 2021 at 10:00 AM.

Annual Renewal of Health Insurance for eligible Town Employees
Walter Smith made the motion to continue the current health insurance plan for eligible town employees, seconded by Cindy Roy. Motion passed.

Annual Town Employee Wage and Benefit Review
In light of the COVID-19 pandemic, Max Aldrich made the motion to pass over the item, seconded by Cindy Roy. Motion passed.

Approval of Office being closed Wednesday the 25th and Friday the 27th for Thanksgiving
The Town Office will be open on Monday, November 23 and will be closed the remainder of Thanksgiving week, reopening on Monday, November 30.

Curb cut certificate of Completion (Cowburn) – signatures (Held over from October Meeting)
Max Aldrich made the motion to approve the completion of the Curb Cut for the Cowburn property and record the completion in the Sheffield Land records. Seconded by Cindy Roy. Motion passed.

Status of Delinquent taxpayers
There are thirteen properties on the Delinquent Property Tax List, totaling approximately $40,000 in taxes owed. One tax payer is paying regularly. Current property taxes are coming in slowly.

Follow-up: Dunn Mountain Road work- Executive Session? (Held over from October Meeting)
Max Aldrich reported that the Town Attorney advised that all conditions and agreements be made in writing. The road foreman should comment on the condition of the Dunn Mountain road curb cut designated in the permit as it stands to date in writing. The certificate of non-completion will be sent to the property owner.
The Curb cut permitting process will be amended to include working in or on the Town road.

Any other non-binding business that may properly be brought before the meeting
The Clerk’s Office has not received the expected estimates for repair of the Town Hall and Municipal Building roof. William St. Peter will contact the roofers.

The town will receive some transportation funding this year. Max Aldrich proposed that the money be used for a down payment on the loader that could be purchased next spring after the voters take up the issue at Town Meeting.

Adjournment
With no further business, Max Aldrich made the motion to adjourn, seconded by Cindy Roy. Motion passed. Meeting adjourned at 6:41 PM.

Respectfully submitted,

William St. Peter, Town Clerk

____________________________
Walter Smith, Chairperson

____________________________
Max Aldrich

____________________________
Cynthia Roy

 

 

********************  December  ********************

December 2, 2020 Agenda
Sheffield Select Board Meeting
Municipal Building
6:00 PM

Any Additions, Deletions or Amendments to Agenda
Correspondence
Review of Roof Repair estimates for Municipal Building
Review options for holding Town Meeting 2021, decide on venue.

Any other non-binding business that may properly be brought before the meeting 
Adjournment

 

   

 Note that all documents, minutes, notices, statements, etc. appearing on this web site have been duly signed and/or witnessed, as appropriate, whether said original signature(s) appears or not. Contact Mr. William St. Peter, Sheffield Town Clerk at (802) 626-8862 (Tel) or (802) 626-0424 (Fax) or townclerk@sheffieldvt.org regarding access to the aforementioned documents, minutes, notices, statements, etc.

Disclaimer: The information posted here is accurate at the time of posting. As always, changes may occur and will be posted as soon as possible.