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Agenda and Meeting Minutes

Select Board

 

********************  January 2019  ********************

January 2, 2019 Agenda
Sheffield Select Board Meeting
Sheffield Municipal Building
Following Joint Select Board Meeting

Any Additions, Deletions or Amendments to Agenda
Correspondence
Possible Executive Session for Review of Town Employee Salaries and Benefits (Tabled from December Meeting)
Any other non-binding business that may properly be brought before the meeting
Adjournment

 

January 2, 2019 Agenda
Joint Sheffield/Wheelock Select Board Meeting
Sheffield Municipal Building
6:00 PM

Any Additions, Deletions or Amendments to Agenda
Report on Keniston and Dane Educational Fund
Report on Transfer Station Operations
Possible Executive Session for Review of Transfer Station employee salaries
Development of 2018 Transfer Station Budget
Any other non-binding business that may properly be brought before the meeting
Adjournment

January 2, 2019 Minutes
Sheffield Select Board Meeting
Municipal Building
Following Joint Sheffield/ Wheelock Select Board Meeting

Present: Walter Smith, Max Aldrich and Charles Gilman, Select Board
William St. Peter, Town Clerk; Wendy Scofield, Assistant Town Clerk (recorder)
Guests- Ed Richardson

The meeting was called to order at 6:26 PM by Walter Smith, as Chairman, with the following business being transacted:

Any Additions, Deletions or Amendments to Agenda- none

Correspondence- none

Annual Town Employee Wage and Benefit Review-
Walter Smith proposed that the stipend for the select board be increased to $1,000 per year. Approved.

Max Aldrich made the motion to increase the hourly rate for the Town Clerk, Assistant Town Clerk and Road crew by fifty cents per hour. Seconded by Charles Gilman. Motion passed.

Any other non-binding business that may properly be brought before the meeting.
The owner of the animals taken from the property at 2354 Old Duck Pond Road by the Animal Control Officer will be presented with surrender documents. If he signs the documents, the animals will be able to be re-homed. The animal owner will be billed for boarding fees since the animals were seized.
Ed Richardson reported that the Town Hall floor needs buffing. The middle of the floor receives foot traffic. The dirt and salt damages the floor.
Max Aldrich reported that the Department of Transportation will be paving Route 122 this summer north of the village.
Max Aldrich will speak with Biff Mahoney, Sheffield’s representative to Kingdom East about adding the Town to the School’s insurance to cover the town when plowing the school driveway. 

Adjournment
With no further business, Charles Gilman made the motion to adjourn. Seconded by Walter Smith. Motion passed. Meeting adjourned at 6:46 PM.

Respectfully submitted,

 

William St. Peter, Town Clerk

____________________________
Walter Smith, Chairperson

____________________________
Max Aldrich

____________________________
Charles Gilman

January 2, 2019 Minutes
Joint Select Board Meeting
Sheffield and Wheelock, Vermont
Sheffield Municipal Building
6:00 PM

 

Select Board Members attending:
Sheffield- Walter Smith (Chairperson), Maxwell (Max) Aldrich, Charles Gilman
Wheelock- Ann Lawless, Jason Diguilio, Dennis Sawyer
William St. Peter, Sheffield Town Clerk
Wendy Scofield, Sheffield Assistant Town Clerk (recorder)
Edward Richardson

The meeting was called to order at 6:00 PM with Walter Smith, Chairperson welcoming the Wheelock Select Board and residents with the following business being transacted:

Any Additions, Deletions or Amendments to Agenda:
There were none.

Report on Keniston and Dane Educational Fund
The financial report for the Keniston and Dane Educational Fund will be ready at the end of January 2019 and be ready for the February Select Board Meeting. Sheffield has nine students applying for funds. Wheelock has 17 students.

Walter Smith made the motion that Sally Wood-Simons receive $500.00 per year to administrate the fund. Seconded by Charles Gilman. Motion passed.

Report on Transfer Station Operations
Walter Smith stated that the Transfer Station is running smoothly and he thanked the employees and towns’ residents for how well the station is operating.

The 2018 budget for the Transfer Station was reviewed as presented. The towns have a full supply of trash bags. In consultation with Transfer Station staff, money will not be put into the 2019 budget for the purchase of trash bags and window stickers. William St. Peter noted that the fund checking account balance is
$9,481.14. Dennis Sawyer brought up the point that the recycling room is small and can be very crowded. Funds may be needed to add to the recycling room. Walter Smith made the motion to accept the budget as presented. Seconded by Max Aldrich. Motion passed.

Possible executive session for review of Transfer Station employee salaries
William St. Peter updated the Boards that the meeting is allowed to be adjourned for executive session but is not required according to the Open Meeting Law. Choosing not to go into executive session, Walter Smith made the motion to approve a fifty cent per hour raise for each Transfer Station employee. Seconded by Max Aldrich. Motion passed.

Development of 2018 Transfer Station Budget
See above agenda item on operations.

Any other non-binding business that may properly be brought before the meeting
There was no other business.

Adjournment
All business being concluded, the motion was made by Jason Diguilio to adjourn, seconded by Charles Gilman and passed unanimously. The meeting adjourned at 6:25 PM.

Respectfully submitted,
William St. Peter
Town Clerk

Approved                                               Approved
Select Board                                          Select Board
Town of Sheffield                                  Town of Wheelock

___________________________________                                          ______________
Walter Smith, Chairman                         Jason Diguilio

____             ______________                                 _______________________________
Charles Gilman                                      Dennis Sawyer

_____________________                                        ____________________________
Maxwell Aldrich                                   Ann Lawless

 

 

********************  February 2019  ********************

 

February 6, 2019 Agenda
Sheffield Select Board Meeting
Sheffield Municipal Building
6:00 PM

Any Additions, Deletions or Amendments to Agenda
CorrespondenceDiscussion on Town Hall floor refinishing
Any other non-binding business that may properly be brought before the meeting
Adjournment

 

February 6, 2019 Minutes

Sheffield Select Board Meeting

Municipal Building

 

Present: Max Aldrich; Acting Chairperson and Charles Gilman, Select Board

William St. Peter, Town Clerk; Wendy Scofield, Assistant Town Clerk (recorder)

Guests- Bif Mahoney

 

The meeting was called to order at 5:55 PM by Max Aldrich, as Acting Chairman, with the following business being transacted:

 

Any Additions, Deletions or Amendments to Agenda- none

 

Correspondence-

Letter from John Gay of New England Waste Services of Vermont, Inc. offering to come to a select board meeting to discuss the landfill facility in Coventry, VT.

 Keniston and Dane Annual Report received.

 

Plowing of school yard- insurance and agreement

Max Aldrich made the motion to send this proposed statement from Kingdom East School District, Director of Finance, Tisha Hankinson,

“In consideration of the Town of Sheffield plowing and sanding the Miller’s Run School property for no cost, the Kingdom East Supervisory Union agrees to and does hereby indemnify and hold harmless the Town of Sheffield, its officers, directors, agents, and employees, successor and assigns from claims of damage to Miller’s Run property arising out of the Town of Sheffield’s plowing activities at Miller’s Run School.” to the Town of Sheffield’s insurance carrier for review. Seconded by Charles Gilman. Motion passed.

 

Discussion on Town Hall floor re-finishing

The Town Hall committee has received an estimate for $2,384.17 to re-finish the Town Hall floor. Max Aldrich moved to table the discussion until the voters can decide on the expense at Town Meeting. Seconded by Charles Gilman. Motion passed.

 

Any other non-binding business that may properly be brought before the meeting.

Max Aldrich is drafting a letter to the Wheelock Select Board regarding taking over winter maintenance of Dunn Mountain Road if the Class IV section is brought to Class III road standards.

 

The town clerk received a question about the Lamoille River watershed area in Sheffield, which was referred to Al Robertson.

 

Max Aldrich reported that the inventory of hydrologically connected segments of Sheffield’s roads is completed.

 

Adjournment
With no further business, Max Aldrich made the motion to adjourn. Seconded by Charles Gilman. Motion passed. Meeting adjourned at 6:20 PM.

Respectfully submitted,

 

William St. Peter, Town Clerk

____________________________
Walter Smith, Chairperson

____________________________
Max Aldrich

____________________________
Charles Gilman

********************  March 2019  ********************

 

March 6, 2019 Agenda

Sheffield Select Board Meeting

Municipal Building

6:00 PM

 

Any Additions, Deletions or Amendments to Agenda

Elect a Chairperson for the ensuing year

Will the Board authorize the Chairperson to sign routine paperwork and documents on behalf of the Board including but not limited to excess weight permits

Will the Board authorize the Road Foreman to sign routine highway maintenance paperwork and documents including but not limited to road access permits and approval of invoices

Appoint Officers for Ensuing Year

Appoint or hire a Delinquent Tax Collector for the ensuing year, if necessary.

Determine a newspaper to print the town’s announcements, ads, etc.

Correspondence

Any other non-binding business that may properly be brought before the meeting

Adjournment

 

March 6, 2019 Minutes

Sheffield Select Board Meeting

Municipal Building

 

Present: Max Aldrich; Acting Chairperson and Charles Gilman, Select Board

William St. Peter, Town Clerk; Wendy Scofield, Assistant Town Clerk (recorder)

Edward Richardson.

 

The meeting was called to order at 6:15 PM by Max Aldrich, as Acting Chairman, with the following business being transacted:

 

Any Additions, Deletions or Amendments to Agenda- none

 

Elect a Chairperson for the ensuing year

Charles Gilman made the motion to elect Walter Smith as chairperson for the ensuing year. Seconded by Max Aldrich. Motion passed.

 

Will the Board authorize the Chairperson to sign routine paperwork and documents on behalf of the Board including but not limited to excess weight permits

Max Aldrich made the above motion as written. Seconded by Charles Gilman. Motion passed.

 

Will the Board authorize the Road Foreman to sign routine highway maintenance paperwork and documents including but not limited to road access permits and approval of invoices

Max Aldrich made the above motion as written. Seconded by Charles Gilman. Motion passed.

 

Appoint Officers for Ensuing Year

Max Aldrich made the motion to eliminate fence viewer, inspector of wood, town service officer and weigher of coal from the list of appointed officers and to reinstate the remainder of the appointees as listed below.

 

Seconded by Charles Gilman. Motion passed.

 

Appoint or hire a Delinquent Tax Collector for the ensuing year, if necessary.

Max Aldrich made the motion to table until the April meeting of the full Board, seconded by Charles Gilman, Motion passed.

 

Determine a newspaper to print the town’s announcements, ads, etc.

Max Aldrich made the motion that the Caledonian Record will be the newspaper of record for the Town, seconded by Charles Gilman. Motion passed.

 

Correspondence-

Request from Sara Camber to use Town Hall in April 2019 for a clothes swap without paying the usual rental fee. Approved by the Select Board.

 

Adjournment

With no further business, Max Aldrich made the motion to adjourn. Seconded by Charles Gilman. Motion passed. Meeting adjourned at 6:40 PM.

 

Respectfully submitted,

  

William St. Peter, Town Clerk

 

Absent

Walter Smith, Chairperson

 ____________________________

Max Aldrich

 ____________________________

Charles Gilman

 

********************  April 2019  ********************

April 3, 2019 Agenda
Sheffield Select Board Meeting
Municipal Building
6:00 PM

Any Additions, Deletions or Amendments to Agenda
Correspondence
Dane Road property purchase- Kathy Newland and Erika Lavallee
Appoint/ Hire Delinquent Tax Collector- Tabled from March meeting
Appoint Lister for term until March 2020 Town Meeting
Letter to Wheelock Select Board- Dunn Mountain Road
Animal Control services- bill to tenant/ property owner
Agreement with Kingdom East for plowing school yard
Green-Up May 4 – Will Highway personnel be collecting filled bags or should individuals take to Transfer Station
Any other non-binding business that may properly be brought before the meeting
Adjournment

April 3, 2019 Minutes

Sheffield Select Board Meeting

Municipal Building

 

Present: Walter Smith, Chairperson, Max Aldrich and Charles Gilman, Select Board

William St. Peter, Town Clerk; Wendy Scofield, Assistant Town Clerk (recorder)

Edward Richardson.

 

The meeting was called to order at 6:00 PM by Walter Smith, with the following business being transacted:

 

Any Additions, Deletions or Amendments to Agenda

Caledonia County Sheriff’s Patrol Contract- Walter Smith will sign the contract for patrols to be conducted according to guidance from the town at a cost not to exceed the amount voted on at Town Meeting.

 

Residence referred to Health Officer as health and physical hazard- Walter Smith signed a letter to be sent to the property owner requesting removal of trash and bulky items by April 17, 2019.

 

 The Board asked the clerk to send letters to the residents who have not licensed their dogs, reminding them of their obligation to license dogs.

 

Dane Road property purchase- Kathy Newland and Erika Lavallee

Max Aldrich reported that he has contacted Patty Emery to broker the offer for the Town. Charles Gilman made the motion to offer $12,500, anticipating approximately $2,000 in closing costs for the property on Dane Road, currently owned by Gary Nelson and to authorize Max Aldrich to sign all documents relating to the purchase. Seconded by Max Aldrich. Motion passed.

 

Appoint/ Hire Delinquent Tax Collector- Tabled from March meeting

Walter Smith made the motion to appoint the Town Treasurer as collector of delinquent taxes for one year, until the next Town Meeting. Seconded by Max Aldrich. Motion passed.

 

Appoint Lister for term until March 2020 Town Meeting

The letter from David Eliassen, resigning his position as Lister was read. Max Aldrich made the motion to appoint Rebecca Wilder as Lister to complete David’s position until Town Meeting 2020. Seconded by Charles Gilman. Motion passed.

 

Letter to Wheelock Select Board- Dunn Mountain Road

Max Aldrich will compose a letter regarding the maintenance of Dunn Mountain road, which will be sent to the Wheelock Select Board.

 

Animal Control services- bill to tenant/ property owner

Invoice will be sent to a Sheffield property owner for animal control services. The Board will consider putting a lien on the property at the next Select Board meeting if the invoice is not paid.

 

Agreement with Kingdom East for plowing school yard

The Town Clerk will call Brian Mahoney regarding the advice from the Vermont League of Cities and Towns about a formal agreement to plow the Miller’s Run School driveway and parking lots. The Select Board agreed that the school should be billed for snow removal when a call had been placed for additional work, i.e. snow in the fire exits and removed from outside windows.

 

Green-Up May 4 – Will Highway personnel be collecting filled bags or should individuals take to Transfer Station

The town will pick up Green Up bags if they are left at the end of the road. Townspersons can also bring the green bags to the Transfer Station.

 

Any other non-binding business that may properly be brought before the meeting

Charles Gilman noted that the pile of burned wood, after an intentional burn, at the Transfer Station looks terrible.

Ed Richardson reported that the custodian at the Town Hall told him that the Food Pantry staff are not cleaning up after Food Pantry. There is also concern that people who live outside of Sheffield, Wheelock and Sutton are attending the Food Pantry in Sheffield and receiving food. Ed Richardson will write a letter to Rod Dwyer, secretary/ treasurer of the Food Pantry with these concerns.

 

Adjournment

With no further business, Max Aldrich made the motion to adjourn. Seconded by Charles Gilman. Motion passed. Meeting adjourned at 6:51 PM.

Respectfully submitted,

William St. Peter, Town Clerk

 ____________________________

Walter Smith, Chairperson

 ____________________________

Max Aldrich

 ____________________________

Charles Gilman

 

********************  May 2019 ********************

May 1, 2019 Agenda
Sheffield Select Board Meeting
Municipal Building
6:00 PM

Any Additions, Deletions or Amendments to Agenda
Correspondence
ATV’s on town roads- residents’ concerns
2019 Emergency Management Plan for Sheffield- Marc Brown
Reappointment of Fire Warden
Animal Control services- bill to property owner
Dane Road property purchase- report to Select Board
Agreement with Kingdom East for plowing school yard
Resignation of Planning Commissioner
Any other non-binding business that may properly be brought before the meeting
Adjournment


********************  June 2019 ********************

********************  July 2019  ********************

********************  August 2019  *******************

********************  September 2019  ********************

********************  October 2019  ********************

********************  November 2019  ********************

********************  December 2019  ********************

 

 

   

 Note that all documents, minutes, notices, statements, etc. appearing on this web site have been duly signed and/or witnessed, as appropriate, whether said original signature(s) appears or not. Contact Mr. William St. Peter, Sheffield Town Clerk at (802) 626-8862 (Tel) or (802) 626-0424 (Fax) or townclerk@sheffieldvt.org regarding access to the aforementioned documents, minutes, notices, statements, etc.

Disclaimer: The information posted here is accurate at the time of posting. As always, changes may occur and will be posted as soon as possible.