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Agenda and Meeting Minutes

Select Board

 

********************  January 2018  ********************

January 3, 2018 Agenda
Joint Sheffield/Wheelock Select Board Meeting
Municipal Building
6:00 PM

 

Any Additions, Deletions or Amendments to Agenda
Report on Keniston and Dane Educational Fund
Report on Transfer Station Operations
Possible Executive Session for Review of Transfer Station employee salaries
Development of 2018 Transfer Station Budget
Any other non-binding business that may properly be brought before the meeting

Adjournment

January 3, 2018 Agenda
Sheffield Select Board Meeting
Sheffield Municipal Building
Following Joint Select Board Meeting

Any Additions, Deletions or Amendments to Agenda
Correspondence
Amended Personnel policy
Any other non-binding business that may properly be brought before the meeting

Adjournment

January 3, 2018 Minutes

Joint Select Board Meeting

Sheffield and Wheelock, Vermont

Sheffield Municipal Building

6:00 PM

 

 

Select Board Members attending:

Sheffield- Walter Smith (Chairperson), Maxwell (Max) Aldrich

Wheelock- Damon Smith, David Lee

William St. Peter, Sheffield Town Clerk

Wendy Scofield, Sheffield Assistant Town Clerk (recorder)

Edward Richardson, Edward York, Greg Gallagher, John Wolfe

 

The meeting was called to order at 6:01 PM with Walter Smith, Chairperson welcoming the Wheelock Select Board and residents with the following business being transacted:

 

Any Additions, Deletions or Amendments to Agenda:

There were none.

 

Report on Keniston and Dane Educational Fund

William St Peter reported in Sally Wood-Simon’s stead that due to the system now being used to allocate grants, the financial report to the Joint Select Boards is not be available for this meeting. Walter Smith requested that a financial report be sent to the individual boards before February 7, 2018.

 

Max Aldrich asked how many students are using the fund to help with their educational costs. The number of Sheffield students has dropped in the past year to four students.

 

Report on Transfer Station Operations

Walter Smith stated that the Transfer Station is running smoothly and he thanked the employees and towns’ residents for how well the station is operating.

 

The 2018 budget for the Transfer Station was reviewed as presented. The budget included the purchase of stickers for the bags instead of buying trash bags. This budget was rejected by the board. Max Aldrich made the motion to accept the budget with the money for trash bag purchase included, instead of stickers. Seconded by Walter. Motion passed.

 

At this time, Walter Smith recognized John Wolfe. He registered a complaint about how he was treated at the Transfer Station. The Board agreed that verbal abuse is not tolerated. Regarding the barrels that he removed from the Transfer Station, Mr. Smith requested that the next time Mr. Wolfe brought his trash, to bring the barrels back. The Board apologized for the treatment he received at the Station.

 

Possible executive session for review of Transfer Station employee salaries 

William St. Peter updated the Boards that the meeting is allowed to be adjourned for executive session but is not required according to the Open Meeting Law. Choosing not to go into executive session, David Lee asked about sick time specifically for Transfer Station employees. Walter Smith made the motion to approve two (2) days sick time for the employees. Seconded by Max Aldrich. Motion passed.

Walter Smith made the motion to approve a fifty cent per hour raise for each Transfer Station employee. Seconded by Max Aldrich. Motion passed.

 

Development of 2018 Transfer Station Budget

See above agenda item on operations.

 

Any other non-binding business that may properly be brought before the meeting

There was no other business.

 

Adjournment

 All business being concluded, the motion was made by Max Aldrich to adjourn, seconded by Walter Smith and passed unanimously. The meeting adjourned at 6:31 PM.

  

Respectfully submitted,

William St. Peter

Town Clerk

  

Approved                                               Approved

Select Board                                          Select Board

Town of Sheffield                                  Town of Wheelock

 

___________________________________                                         ______________

Walter Smith, Chairman                                Damon Smith, Chairman

                                                       

___Absent_             ______________                                    __Absent__________

Charles Gilman                                       Dennis Sawyer

 

 

January 3, 2018 Minutes

Sheffield Select Board Meeting

Municipal Building

Following Joint Sheffield/ Wheelock Select Board Meeting

 

Present: Walter Smith (Chairperson) and Max Aldrich, Select Board

William St. Peter, Town Clerk

Wendy Scofield, Assistant Town Clerk (recorder)

Edward Richardson, Edward York, Greg Gallagher

 

Absent: Charles Gilman

The meeting was called to order at 6:32PM PM by Walter Smith as Chairman with a quorum of the Select Board. The following business being transacted:

 

Any Additions, Deletions or Amendments to Agenda

There were none.

 

Correspondence

State of Vermont, Department of Taxes- 2017 Equalization Study Results

The Common Level of Appraisal (CLA) for 2017 was 101.2%. [“A CLA below 80% indicates the need for reappraisal.”] Sheffield properties are generally listed for more than its fair market value.

 

Vermont League of Cities and Towns News, “Drainage Management Standards for Town Highway Access Policies” article. Wendy e-mailed the author regarding the drainage problems on Ingalls Drive and will await her response.

 

Amended Personnel policy

William St. Peter submitted an amended Personnel Policy for General Employees and Elected Officials which included clarification of qualifications to receive benefits and number of hours paid for a holiday. Max Aldrich made the motion to approve the policy, seconded by Walter Smith. Motion passed.

 

Any other non-binding business that may properly be brought before the meeting. 

Ed Richardson submitted the Town Hall budget for 2018. Included in the budget is an estimate for sanding and finishing the Town Hall floor and the cost of a new cook stove. Ed explained the need for both of these expanses.

 

The Town Hall ran out of heating oil this week. The delivery company had scheduled a delivery but due to the cold, the hall ran out of oil. Ed suggested that a red light be installed in a window to provide an alert that the furnace is not running.

 

Adjournment

With no further business, Max Aldrich made the motion to adjourn. Seconded by Walter Smith. Motion passed. Meeting adjourned at 6:47 PM.

Respectfully submitted,
William St. Peter
Town Clerk

_________________________________________________
Walter Smith, Chairman

 ____             _______________________________________
Maxwell Aldrich

 __________________________________________________
Charles Gilman (Absent)

 

********************  February 2018  ********************

 

Meeting not held.

********************  March 2018  ********************

March 7, 2018 Agenda
Sheffield Select Board Meeting
Sheffield Municipal Building
6:00 PM

Any Additions, Deletions or Amendments to Agenda

Elect a Chairperson for the ensuing year

Will the Board authorize the Chairperson to sign routine paperwork and documents on behalf of the Board including but not limited to excess weight permits

Will the Board authorize the Road Foreman to sign routine highway maintenance paperwork and documents including but not limited to road access permits and approval of invoices

Appoint Officers for Ensuing Year

Determine a newspaper to print the town’s announcements, ads, etc.

Correspondence: Review proposal from Passumpsic Bank for taking credit cards from purchasers of town services and use of debit cards for town employees for town approved purchases.

Any other non-binding business that may properly be brought before the meeting

Adjournment

March 7, 2018 Minutes
Sheffield Select Board Meeting
Municipal Building

 

Present: Walter Smith (Chairperson) and Max Aldrich, Charles Gilman, Select Board
William St. Peter, Town Clerk
Wendy Scofield, Assistant Town Clerk (recorder)
Edward Richardson

The meeting was called to order at 6:00PM PM by Walter Smith as Chairman with a quorum of the Select Board. The following business being transacted:

Any Additions, Deletions or Amendments to Agenda
There were none.

Elect a Chairperson for the ensuing year
Charles Gilman made the motion to elect Walter Smith chairperson for the ensuing year. Seconded by Max Aldrich. Motion passed. Walter Smith acknowledged Max Aldrich and Charles Gilman for their more than 70 years of combined town leadership.

Will the Board authorize the Chairperson to sign routine paperwork and documents on behalf of the Board including but not limited to excess weight permits
Max Aldrich made the motion to authorize the Chairperson to sign as above on behalf of the Board. Seconded by Charles Gilman. Motion passed.
Will the Board authorize the Road Foreman to sign routine highway maintenance paperwork and documents including but not limited to road access permits and approval of invoices
Walter Smith made the motion to authorize the Road Foreman to sign highway paperwork as above. Seconded by Charles Gilman. Motion passed.

Appoint Officers for Ensuing Year
Max Aldrich made the motion to accept the slate of officers for the ensuing year with the addition of Robert Blodgett as the Sheffield Representative to Lyndon Rescue. Seconded by Charles Gilman. Motion passed.

Assistant Town Clerk

Wendy Scofield

Assistant Treasurer

Wendy Scofield

Assistant Clerk/ Assistant Treasurer

Kathy Newland, as needed
Candace Dane, as needed

Cemetery Commissioners

Selectboard

Deputy Registrars

Stephen Robertson (Guibord/Sayles Funeral Home)
Rodney Sayles

Dog Warden and Pound Keeper

Candace Dane

Emergency Management Coordinator

Marc Brown

E911 Coordinator

William St. Peter

Fence Viewers

Listers

Forest Fire Warden

Marc Brown

Health Officer

Select Board Chairperson

Inspector of Wood

Leslie Newland

Lyndon Rescue, Inc.

Robert Blodgett

NEK Waste Management District

Preston Smith

Town Service Officer

William St. Peter

Tree Warden

Edward Jewell

Weigher of Coal

Charles Gilman

 

Determine a newspaper to print the town’s announcements, ads, etc.
Max Aldrich made the motion to have the Caledonian Record be the primary newspaper for town announcements. Seconded by Walter Smith. Motion passed.

Correspondence
Letter from NEKWMD about increase in cost of compost totes from 12.50 to 13.50 per tote.

Review proposal from Passumpsic Bank for taking credit cards from purchasers of town services and use of debit cards for town employees for town approved purchases.
Materials reviewed. Item tabled until the Board can meet with the Bank representatives.

Any other non-binding business that may properly be brought before the meeting.

Max Aldrich reported that Sheffield had done some road work for Wheelock on a stormy Saturday when the Wheelock road crew needed help. The board agreed with Max that Sheffield will not charge Wheelock for this work.

Sheffield and Wheelock are now responsible for the metal box at the Transfer Station. All Metals recycling will be picking up the waste metals and sending the money to Sheffield for deposit into the Sheffield/ Wheelock Transfer Station account now.

Adjournment
With no further business, Walter Smith made the motion to adjourn. Seconded by Max Aldrich. Motion passed. Meeting adjourned at 6:14 PM.

Respectfully submitted,
William St. Peter
Town Clerk

_________________________________________________
Walter Smith, Chairman

 ____             _______________________________________
Maxwell Aldrich

 __________________________________________________
Charles Gilman (Absent)

 

********************  April 2018  ********************

April 4, 2018 Agenda

Sheffield Select Board Meeting

Municipal Building

6:00 PM

 

 

 

Any Additions, Deletions or Amendments to Agenda 

Hear from Passumpsic Savings Bank Representatives, Amy South and Jackie Greaves: Taking credit/ debit cards in the office and having a Town debit card. 

Correspondence 

Date of July Select Board Meeting: Office closed on July 4th 

Sheffield’s Emergency Plan- Marc Brown 
Any other non-binding business that may properly be brought before the meeting
Adjournment

 

April 4, 2018 Minutes
Sheffield Select Board Meeting
Municipal Building
6:00 PM

Present: Walter Smith (Chairperson) and Max Aldrich, Charles Gilman, Select Board
William St. Peter, Town Clerk, Wendy Scofield, Assistant Town Clerk (recorder)
Edward Richardson, Amy South and Jackie Greaves from Passumpsic Savings Bank

The meeting was called to order at 6:02 PM by Walter Smith as Chairman with a quorum of the Select Board. The following business being transacted:

Any Additions, Deletions or Amendments to Agenda
Review Caledonia County Sheriff Office contract. Item placed in correspondence in the agenda.

Hear from Passumpsic Savings Bank Representatives, Amy South and Jackie Greaves: Taking credit/ debit cards in the office and having a Town debit card.
Ms. South explained the process for allowing the Town Office to take credit/ debit card payments. Initial costs incudes purchase of a swipe machine, application fee and set-up.
Persons using the service will be charged a three percent (3%) convenience fee by the bank for using a credit or debit card either electronically or in the office as a point of sale purchase.
No credit information will be kept by the Town of Sheffield.

Charles Gilman made the motion to approve the proposal to take credit/ debit cards with the Town Treasurer and Assistant Town Treasurer monitoring the card transactions and being signatories of the account. Seconded by Max Aldrich. Motion passed.

Correspondence
Review Caledonia County Sheriff Office contract.
Max Aldrich made the motion to accept the County Sheriff’s contract to patrol in Sheffield from May 1 to October 31, 2018. Seconded by Charles Gilman. Motion passed.

Date of July Select Board Meeting: Office closed on July 4th
Sheffield Select Board will meet on July 11, 2018 at 6:00 PM at the Town Office.

Sheffield’s Emergency Plan- Marc Brown
Max Aldrich has signed the Emergency Plan for 2018.

Any other non-binding business that may properly be brought before the meeting.
Ed Richardson reported that re-finishing of the Town Hall floor will start on April 9, 2018 and will take 7 to 10 days. Regularly scheduled meetings will take place downstairs during this time.
The stove in the Town Hall kitchen will be replaced in May 2018.

Adjournment
With no further business, Max Aldrich made the motion to adjourn. Seconded by Charles Gilman. Motion passed. Meeting adjourned at 6:30 PM.

Respectfully submitted,
William St. Peter
Town Clerk

_________________________________________________
Walter Smith, Chairman

 ____             _______________________________________
Maxwell Aldrich

 __________________________________________________
Charles Gilman

 

********************  May 2018 ********************

May 2, 2018 Agenda
Sheffield Select Board Meeting
Municipal Building
6:00 PM

 

 

 

Any Additions, Deletions or Amendments to Agenda
Correspondence 
Appointment of second representative to NVDA
Discuss the Town Providing Road Side Pick-up of Green-up Bags on May 5
Discussion of VT Statute title 20, Chapter 193, §3590, List of dogs  and wolf-hybrids not licensed.First reading of policies: Conflict of Interest, Records Management.
Any other non-binding business that may properly be brought before the meeting
Adjournment

 

May 2, 2018 Minutes

Sheffield Select Board Meeting

Municipal Building

6:00 PM

 

Present: Walter Smith (Chairperson) and Max Aldrich, Charles Gilman, Select Board

William St. Peter, Town Clerk, Wendy Scofield, Assistant Town Clerk (recorder)

Guests- Edward Richardson, Shelley Twitchell, Bernie Dunbar

 

The meeting was called to order at 5:58 PM by Walter Smith as Chairman with a quorum of the Select Board. The following business being transacted:

 

Any Additions, Deletions or Amendments to Agenda

There were none.

 

Correspondence

Acceptance of Fiscal Year ’18, Final Cash Flow report from State of Vermont.

Appraisal for damage in March 13, 2018 accident with 2018 Freightliner.

 

Appointment of second representative to NVDA

Max Aldrich made the motion to appoint Al Robertson as the second representative to NVDA, in accordance to the request of the Sheffield Planning Commission. Seconded by Charles Gilman. Motion passed.

 

Discuss the Town Providing Road Side Pick-up of Green-up Bags on May 5

Green Up Day volunteers should put green bags at the end of their road for Monday pick up by the town, or volunteers may bring the bags to the Transfer Station.

 

Discussion of VT Statute title 20, Chapter 193, §3590, List of dogs and wolf-hybrids not licensed.

Census of unlicensed dogs will continue without change.

 

First reading of policies: Conflict of Interest, Records Management.

The Select Board was given copies of these two policies. The policies will be reviewed at the next Select Board meeting.

 

Any other non-binding business that may properly be brought before the meeting.

Shelley Twitchell and Bernie Dunbar presented their request for the Town to take over the Class IV section of Dunn Mountain Road and Gilman Field Road (private road), if the roads were brought up to Class III standards. Max Aldrich explained some of the things that would need to be done, including: putting in a new stream culvert, getting a right of way that is 3 rods or 49.5 feet on the private road, checking with Wheelock land records, since the road goes through Wheelock and checking the easement from the Piperville property. Max will check on the hydrological study that had previously been done.

 

Ed Richardson reported that the Town Hall floor refinishing is done. The Food Pantry is now using heavy paper mats in the high traffic areas. He also reported that he and Audrey are stepping down as chairpersons for Field Day. The committee is looking for new chairpersons. The Field Day may not happen without new leadership.

 

Max Aldrich reported that he is meeting with Patrick Ross of Vermont Environmental Conservation in St. Johnsbury to consider stream management on Ingalls Drive.  A representative from VT Agency of Natural Resources viewed the site and spoke to Max Aldrich earlier this week. Ingalls Drive is a private road. The Town is not responsible for maintaining the road.

 

Rod Dwyer from VAST asked Max Aldrich if the gates behind the Municipal Building are for sale. The gates are not in use, nor is there a planned Town use for them. The Board agreed that VAST could take the gates with the recommendation that VAST make a donation to the Sheffield Wheelock Fire Department.

 

The Town has an appointment at Charliebois Truck Center in two weeks to have the 2018 Freightliner repaired. Partial payment has been received from Vermont League of Cities and Towns for the repairs.

 

Max Aldrich has an appointment with Jim Reese from the state to review storm water report and mapping for the village.

 

Small trash bags order has arrived. The Board asked that an order be placed when the inventory of either the large or the small bags reaches a six month supply. The order for small bags was placed on January 10, 2018.

 

Adjournment

With no further business, Charles Gilman made the motion to adjourn. Seconded by Max Aldrich. Motion passed. Meeting adjourned at 6:41 PM.

 

Respectfully submitted,


William St. Peter
Town Clerk

_________________________________________________
Walter Smith, Chairman

 ____             _______________________________________
Max Aldrich

 __________________________________________________
Charles Gilman


********************  June 2018 ********************

********************  July 2018  ********************

********************  August 2018  *******************

********************  September 2018  ********************

********************  October 2018  ********************

********************  November 2018  ********************

********************  December 2018  ********************

 

 

 

   

 Note that all documents, minutes, notices, statements, etc. appearing on this web site have been duly signed and/or witnessed, as appropriate, whether said original signature(s) appears or not. Contact Mr. William St. Peter, Sheffield Town Clerk at (802) 626-8862 (Tel) or (802) 626-0424 (Fax) or townclerk@sheffieldvt.org regarding access to the aforementioned documents, minutes, notices, statements, etc.

Disclaimer: The information posted here is accurate at the time of posting. As always, changes may occur and will be posted as soon as possible.