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Agenda and Meeting Minutes

Select Board

 

********************  July 2014  ********************

 

July 2, 2014 Agenda
Sheffield Select Board Meeting
Municipal Building
6:00 PM

Review previous minutes and sign
Review orders and sign
Correspondence
VT Wind Fund Promissory Note for 2015 Freightliner Truck Purchase
Report on “Pay Per Throw” Waste Plan Meeting
Open and Review Bridge Work Bids
Review Debris Removal Quotes
Request Approval for New Vacuum Cleaner
Review Quote for Dump Permit Stickers
Any other business
Adjournment

 

 

July 2, 2014
Sheffield Select Board Meeting
Municipal Building
6:00 PM

 

Present: Maxwell (Max) Aldrich, Walter Smith and Charles Gilman; Select Board members

William St. Peter, Town Clerk

Ed Richardson, Town Hall Committee

Sally Wood-Simons, Keniston – Dane Scholarship Fund

Norma Williams, Sheffield Historical Society

Lieutenant Michael Henry, Vermont State Police

 

The meeting was called to order at 6:00 PM by Max Aldrich as Chairman with the following business being transacted

 

Agenda Items:

Review previous minutes and sign

The minutes of the previous meeting were reviewed and signed.

 

Review orders and sign

Orders for payments were reviewed and signed

 

Correspondence

William presented various items of correspondence including a reminder that Sheffield needs to submit a 2014 Local Emergency Operations Plan, Max said he will take the lead on this, coordinating with Marc Brown of the Sheffield – Wheelock Fire Department and the appropriate people at NVDA.

Other items were reviewed but did not require specific action.

 

VT Wind Farm Promissory Note for 2015 Freightliner Truck Purchase

Sally presented a promissory note for signatures in order to codify the arrangements voted on at Town Meeting to borrow monies from the Vermont Wind, LLC Fund in the amount of one hundred, thirty – five thousand dollars ($135,000.00) and pay those monies back with interest over a seven (7) year period.

 

Report on “Pay Per Throw” Waste Plan Meeting

Walter reported on the “Pay per Throw” waste plan meeting that he and Charles attended in Lunenburg, Vermont . A unit based pricing system must be in place by July 1, 2015 that will generate revenues sufficient to cover all trash disposal fees. These revenues are not required to cover operating expenses or payroll, these may be covered by tax revenues.

There will be no outright exemptions allowed but a so called “hybrid” system is being allowed under which a specified quantity of household waste could be disposed of free and any additional waste would be paid for by bag or other specified unit. The fee revenue would still be required to cover all waste disposal fees.

Recycling will remain free and the revenues that the North East Kingdom Waste Management District receives from recycled materials will be used to reduce their per ton assessment fee on waste.

During extended discussion among those present various questions were raised and scenarios explored, all of which will be carried over to the joint meeting of the Sheffield and Wheelock select boards to be held Tuesday, July 8 at 6:00 PM in Wheelock.

 

Open and Review Bridge Work Bids

Two bids were received from the three contractors who attended the scope of work meeting for the Chesley Hill Bridge near the Post Office.

R.C. Contractors, Inc. of Glover submitted a bid of $64,440.00 with deck repairs at $400.00 per square yard, Class I or $600.00 per square yard, Class II.

J.P. Sicard, Inc. of Barton submitted a bid of $37,250.00 with deck repairs at $260.00 per square yard, Class I or $430.00 per square yard, Class II.

Walter moved to accept the bid from J.P. Sicard, seconded by Max and the motion passed unanimously.

 

Review Debris Removal Quotes

Max reported that one quote was received from the three contractors he contacted for removal of storm debris along town roads.

The quote was received from Lefebvre Tree Works of Lyndonville with a rate of $150.00 per hour, $2,000.00 down and a time estimate of two to three weeks for the project.

Walter made a motion to accept the quote with the provisions that there be a minimum of two people on the job at all times and with a two week time frame with the option to extend the job for one additional week with Max’s approval, seconded by Charles, the motion passed unanimously.

 

Request Approval for New Vacuum Cleaner

William presented a request for approval to purchase a new vacuum cleaner for the office as the old one has failed. The new vacuum would be a Hoover TaskVac Commercial Upright to be purchased from W.B. Mason at a price of $169.99. Max moved to approve the purchase, seconded by Walter and the motion passed unanimously

 

Review Quote for Dump Permit Stickers

William requested that this agenda item be passed over as he has located a supply of older format stickers that are still valid and with the new system needing to be implemented he does not want to order more at this time. The select board members agreed to pass over this item.

 

Any other business

Lieutenant Henry reported that the contract for services in town was forwarded up to the State level some time ago but has not yet been signed. He also presented information handouts and booklets on options to establish enforceable speed limits on town roads.

 

Norma reported that there are water spots appearing on the ceiling of the museum and that there are white indicators of water on some rafters. She stated that it might be possible to chalk roof seams and replace nails that have loosened with screws instead of replacing the entire roof which would need to be brought to a vote at a Town Meeting.

 

The Select Board members asked Ed if his son might be willing to provide an estimate of the cost of this short term remedy and also of the cost to do a complete job which could be considered at the 2015 Town Meeting.

Ed stated that he believes his son would be willing to do this and will contact him.

 

Norma also presented an information request she had received regarding historically significant sites near a proposed cell pole site on Mosher Road . She agreed with the other people present that they are not aware of any such sites but feels the response should come from an elected official. William acknowledged that the proposed site is on the property where he and his wife reside and that therefore he believes it would be a conflict of interest for him to respond to the request. Max volunteered to respond in his position as chairman of the Select Board, the other members agreed to this course of action.

 

Ed reported that Rick Nichols of Sutton has donated a solar panel, controls and battery to the historical society which would allow some lights in the museum without the investment in connecting to utility power and all the necessary code compliant wiring that would go along with it.

 

Regarding the Town Hall Ed reported that the downstairs floor is showing some effects of age but that Mayos Flooring advises against tearing it up because it may have been laid over older flooring which might contain asbestos. There is no danger as long as the flooring is left in place since everything is sealed. They advised coating the floor with a high quality wax product and maintaining this coating on a regular basis. There is a light needed in a proposed storage area and Ed will look into the feasibility of one being installed. There are railings that are getting weather beaten and will need to be replaced, he believes sufficient funds are available to do this. Gretchen has not been mowing the lawn and Ed will look into finding a young person who would be willing to do the mowing.

 

The question of holding Town Meetings at the Town Hall was raised once again and Walter and Max responded that they could not support this, even though they would personally like to do so. They believe the occupancy restrictions that were placed on the building by the state carry too much potential to cause the town to be fined or worse if the attendance was greater than anticipated.

 

Adjourn

With no other business to come before the Board, Walter made a motion to adjourn, seconded by Charles, the motion passed and the meeting was adjourned at 7:10 PM.

 

Respectfully submitted,

William St. Peter
Town Clerk

Approved
Select Board
Town of Sheffield

 _________________________________________________
Walter Smith, Chairman

 ____             _______________________________________
Charles Gilman

 _________________________________________________
Maxwell Aldrich

 

 
********************  August 2014  ********************

 

August 6, 2014 Agenda

Sheffield Select Board Meeting

Municipal Building

6:00 PM

 

 

Any Additions, Deletions or Amendments to Agenda

Review previous minutes and sign

Review orders for payment and sign

Correspondence

Review Dexter Cemetery Deed Transfer

Review Education Tax Rates Provided by the Vermont Department of Taxes

Set Municipal and Highway Tax Rates

Review of Tax Sales scheduled for Wednesday, September 10, 2014

Any other non-binding business that may properly be brought before the meeting

Adjournment

 

 

August 6, 2014
Sheffield Select Board Meeting
Municipal Building
6:00 PM

 

Present: Maxwell (Max) Aldrich and Charles Gilman; Select Board member
Walter Smith was absent
William St. Peter, Town Clerk
Ed Richardson, Town Hall Committee
Brian (Biff) Mahoney, Denise Foster, Brent Newland and Robert (Bob) Snedeker; Guests

The meeting was called to order at 6:05 PM by Max Aldrich as Chairman with the following business being transacted:

Agenda Items:

Any Additions, Deletions or Amendments to Agenda
William explained that VLCT had advised the addition of this item at the beginning of each agenda to comply with Vermont statutes regarding open meetings and public notice.
William requested an addition to the agenda to review a preliminary scope of work description and cost estimate for reroofing the older section of the municipal building, as prepared by Ed Jewell, Max moved to add this item seconded by Charles, the motion passed and this item was placed on the agenda before other non-binding business.

Review previous minutes and sign
The minutes of the previous meeting were reviewed and signed.

Review orders and sign
Orders for payments were reviewed and signed

Correspondence
William presented various items of correspondence including a notice of hearings by the Public Service Board regarding Charter Communications, this and the other items were reviewed but did not require specific action by the Board.

Review Dexter Cemetery Deed Transfer
William presented paperwork prepared by Sally Wood-Simons and Kathy Newland at the request of Marie Manning to relinquish all her rights in a certain lot in the William Dexter Cemetery and transfer those rights to Karyn Patno. The Board reviewed the paperwork and signed to indicate their approval.

Review Education Tax Rates Provided by the Vermont Department of Taxes
William presented the notice of education tax rates for fiscal year 2015 provided by the Vermont Department of Taxes. It was noted that not only had the rates increased over the previous year but that now the Homestead rate is higher than the Non-residential rate. No formal action was required by the Board since these rates are mandatory.

Set Municipal and Highway Tax Rates
William presented a spreadsheet setting forth his calculations of the rates necessary to raise the budget amounts approved at Town Meeting. He explained the spreadsheet figures and answered various questions from the people present. When there were no further questions Charles made a motion to accept the rates as written, seconded by Max, the motion passed and the rates were approved.
A copy of the spreadsheet is attached to these minutes as addendum A.

Review of Tax Sales scheduled for Wednesday, September 10, 2014
William presented a spreadsheet supplied by the delinquent tax collector showing the properties she recommends be placed up for tax sale on Wednesday, September 10, 2014. Some questions and concerns were raised regarding the length of time that taxes should be overdue before the property being placed for tax sale. After some discussion, Max made a motion to approve the list as presented, seconded by Charles, the motion passed and the list was approved.

Review of Preliminary Scope of Work and Cost Estimate for Reroofing the Older Section of the Municipal Building
The materials prepared by Ed Jewell were reviewed, proposing the stripping of the old shingles, application of a roof underlayment, also known as a membrane, and the use of 28 gauge painted steel roofing. Also proposed is the replacement of all rotted wood trim and the use of vinyl cladded wood material on all exposed areas.
Ed’s preliminary estimate of the total cost of the project is $30,000.00.
Max expressed the Board’s gratitude to Ed for the time he has spent researching and putting this material together. Without a formal motion the Board accepted the proposal subject to review and possible revision prior to it being placed on the warning for the 2015 Town Meeting.

Any other non-binding business that may properly be brought before the meeting
Biff, Denise, Brent and Bob brought up the continuing problems with ATVs being operated inappropriately, dangerously and on VT Route 122 where they are not legally permitted. Continuing concern was expressed about children as unsecured passengers and several children being passengers at the same time. Max took notes on the specific concerns and will relay them to the VT State Police and the Caledonia County Sheriff’s Department. Also some discussion was held regarding the pros and cons of a possible noise ordinance and the possibility of the Town sending a letter to the people involved.
Biff reported that recently there were beagles running loose in their area and he had reported them to the animal control officer, Candace Dane.
Biff and Denise expressed concern about the unwarned blasting that has occurred at the Sicard quarry which they report is very loud at their location and shakes the house quite a bit. Max mentioned that perhaps Sicard could be asked to establish a call list to be notified prior to the blasting taking place.
Denise complimented Max on his work on the Sheffield Square Road, she stated that she almost turned around because the Glover end was so bad but that upon reaching the Sheffield section it was so nice.
Bob expressed concern about people using the transfer station parking their vehicles in front of the doors to the recycling building and sitting there talking while other people were forced to park further away and go around them in order to drop off their recyclables.
Bob also expressed concern about the repeated destruction of his mailbox, he has been forced to replace it three times within three months. Max reported that plans are in the works to use a game camera in an attempt to determine who is stealing road signs and hopefully this might help with the mailbox destruction.
Ed Richardson presented proposed changes to the contract for the use of the Town Hall and asked that these be reviewed by the Board.
William reported that an insurance person had inspected both the Municipal Building and the Town Hall but he has not received any report.
Concern was expressed concerning the dilapidated houses on properties owned by the Keithans and Darlene Simpson and the question raised if the Town might be able to assist them with the expenses involved in removing the buildings for the sake of public safety.

Adjourn
With no other business to come before the Board, Charles made a motion to adjourn, seconded by Max, the motion passed and the meeting was adjourned at 7:25 PM.

Respectfully submitted,

William St. Peter
Town Clerk

Approved
Select Board
Town of Sheffield

 _________________________________________________
Walter Smith, Chairman

 ____             _______________________________________
Charles Gilman

 _________________________________________________
Maxwell Aldrich

 

 

 

 

Addendum A

2014 Tax Rate Calculations

 

 

 

 

 

 

 

Grand List Total

 

 

$1,008,733.34

 

 

 

 

Total Approved Vermont Wind, LLC

 

 

$216,526.73

Supplement to be Applied

 

 

 

 

 

 

 

Approved Municipal General Budget

$210,403.00

 

 

Approved Estimated Receipts

$6,750.00

 

 

 

 

 

 

Total Approved to be Raised

$203,653.00

 

 

 

 

 

 

52% of Approved Vermont Wind, LLC

$112,593.90

 

 

Supplement to be Applied

 

 

 

 

 

 

 

Amount to be Raised by Taxes

$91,059.10

 

 

 

 

 

 

Tax Rate

 

 

$0.0903

(Amount to be Raised Divided by Grand List Total)

 

 

 

 

 

 

 

 

 

 

 

Approved Highway Budget

$255,313.00

 

 

Approved Estimated Receipts

$64,010.00

 

 

 

 

 

 

Total Approved to be Raised

$191,303.00

 

 

 

 

 

 

48% of Approved Vermont Wind, LLC

$103,932.83

 

 

Supplement to be Applied

 

 

 

 

 

 

 

Amount to be Raised by Taxes

$87,370.17

 

 

 

 

 

 

Tax Rate

 

 

$0.0866

(Amount to be Raised Divided by Grand List Total)

 

 

 

 

 

 

 

Total Combined General and Highway Rates

 

 

$0.1769

 

 

 

 

Education Tax Rates

 

 

 

Provided by the VT Dept. of Taxes

 

 

 

 

 

 

 

Homestead

$1.4343

 

 

 

 

 

 

Non-Residential

$1.3905

 

 

 

 

 

 

Total Combined Homestead Tax Rate

 

 

$1.6112

 

 

 

 

Total Combined Non-Residential Tax Rate

 

 

$1.5674

 

 

 

 

********************  September 2014  ********************

September 3, 2014 Agenda
Sheffield Select Board Meeting
Municipal Building
6:00 PM

 

Any Additions, Deletions or Amendments to Agenda
Review previous minutes and sign
Review orders for payment and sign
Correspondence
Review any Revisions to Tax Sales scheduled for Wednesday, September 10, 2014
Any other non-binding business that may properly be brought before the meeting
Adjournment

 

September 3, 2014
Sheffield Select Board Meeting
Municipal Building
6:00 PM

Present: Maxwell (Max) Aldrich and Walter Smith; Select Board member
Charles Gilman was absent
William St. Peter, Town Clerk
Ed Richardson, Town Hall Committee

The meeting was called to order at 6:08 PM by Max Aldrich as Chairman with the following business being transacted: 

Agenda Items:

Any Additions, Deletions or Amendments to Agenda
There were no changes to the agenda

Review previous minutes and sign
The minutes of the previous meeting were reviewed and signed.

Review orders and sign
There were no new orders for payments, William did however request that the Select Board members stop by on Friday to check if any were needed. The Board members agreed to do so.

Correspondence
There was no correspondence to be reviewed

Review any Revisions to Tax Sales scheduled for Wednesday, September 10, 2014
William stated that he had spoken with Sherry Chesley earlier in the day and had the following information:
Charles Mannix has paid the tax and fees on both of his properties.
Leslie Norrie has paid the tax and fees on his property.
Jason Korpi has been in contact with Sherry but has not yet paid.
Dana Patten has been in contact with Sherry but has not yet paid.
There has been no contact from Lisa Cushman.
This leaves Cushman, Korpi and Patten still on the agenda for tax sale Wednesday, September 10, 2014 at 10:00 AM at the Town Hall

Any other non-binding business that may properly be brought before the meeting
Ed Richardson reported that Gretchen Fadden had requested a mowing rate increase to fifteen dollars per hour which Ed feels is too much, though he understands her concern over the cost of transporting her equipment over each time. He stated that he will work on finding a local youth who could mow without the need to transport equipment.
Ed also reported that he believes Gretchen should receive fifteen dollars per hour for her repair and maintenance duties and he will take a more active role in planning and supervising the jobs.
In addition, Ed reported that the crushed rock placed along the drip line worked well during the field day activities and he would like to place some more next year.
Ed expressed his appreciation for the mowing that Charles and Matt Gilman did on the grass, he feels it was in the best condition it has been in several years.
Ed asked the board to consider the trash that town events like the Field Day generate during their discussions and planning for the pay per throw disposal system.
Max reported that the road construction season has basically wrapped up and was a successful one in spite of the slow and, at times, frustrating start.

Adjourn
With no other business to come before the Board, Walter made a motion to adjourn, seconded by Max, the motion passed and the meeting was adjourned at 6:17 PM.

Respectfully submitted,

William St. Peter
Town Clerk

Approved
Select Board
Town of Sheffield

 _________________________________________________
Walter Smith, Chairman

 ____             _______________________________________
Charles Gilman

 _________________________________________________
Maxwell Aldrich

 

 

 

 

********************  October 2014  ********************

October 1, 2014 Agenda
Sheffield Board of Civil Authority Meeting
Municipal Building
5:00 PM

 

Any Additions, Deletions or Amendments to Agenda
Reconvene meeting of September 3, 2014 regarding Therrien Appeal
Hear Report of Visitation Committee
Deliberations
Possible Continuation or Conclusion and Decision
Any other non-binding business that may properly be brought before the meeting
Adjournment

 

October 1, 2014 Agenda
Sheffield Select Board Meeting
Municipal Building
6:00 PM

 

Any Additions, Deletions or Amendments to Agenda
Review previous minutes and sign
Review orders for payment and sign
Correspondence
Review Proposed Changes to Town Office Hours and Holiday Closing Schedule
Review Results of Tax Sale Scheduled for
Wednesday, September 10, 2014
Review Revised Town Hall Rental Contract
Any other non-binding business that may properly be brought before the meeting
Adjournment

 

October 1, 2014
Sheffield Select Board Meeting
Municipal Building
6:00 PM

Present: Maxwell (Max) Aldrich, Walter Smith and Charles Gilman
Select Board members
William St. Peter, Town Clerk
Ed Richardson, Town Hall Committee
Brian (Biff) Mahoney and Brent Newland, Guests


The meeting was called to order at 6:00 PM by Max Aldrich as Chairman with the following business being transacted:


Agenda Items:

Any Additions, Deletions or Amendments to Agenda
There were no changes to the agenda

Review previous minutes and sign
The minutes of the previous meeting were reviewed and signed.

Correspondence
Several items of correspondence were reviewed but none needed any specific action.

Review Proposed Changes to Town Office Hours and Holiday Closing Schedule
William presented his proposal to change the town office hours to 9:00 am until 3:00 pm instead of 8:00 am until 2:00 pm. It was noted that the holidays listed are the same as have been observed this would just formally adopt them. Max moved to accept the proposed hours and the stated holidays, seconded by Walter and the motion passed unanimously.     
A copy of this approved schedule is attached to these minutes. 

Review Results of Tax Sale Scheduled for Wednesday, September 10, 2014
Max stated his understanding that the sale was not actually held, William confirmed that was the case and that delinquent taxes on all the properties involved had been paid prior to the time scheduled for the sale.

Review Revised Town Hall Rental Contract
Copies of the revised Town Hall rental contract were handed out and reviewed.
Changes proposed by the select board and others present included:
Parties must be over by 1:00 am changed from 11:00 pm
Resident fee $50 per day from $100
Nonresident fee $150 per day from $200
Added “each” to the table and chair rental line
The board approved the contract with these revisions.
Copies of the approved contracts are attached to these minutes.

Any other non-binding business that may properly be brought before the meeting
Walter reported on his efforts to find vendors for pay per throw bags and get pricing. Visitor questions were answered regarding the State mandated requirements and some of the possible methods of meeting those requirements.
Biff stated that he had been requested to get clarification on the town's policy regarding plowing of the Millers Run School yard. Max stated that the town's policy is to plow and sand the entire school yard.
Biff also once again brought up the problem of four wheelers still traveling and speeding on route 122. Max said he will bring the problem back to the attention of Lt. Henry of the Vermont State Police.
Brent brought up that the people are once again running loud atvs and now a jeep in the mud bog that is on private property near his residence.
Ed Richardson brought up the possibility of Mark Bean donating his property in the village for a town park or the possibility of the town getting a grant to purchase the property. The members of the board thought the idea is a good one but stated they feel it would need to be discussed by the voters at town meeting, Ed was authorized to proceed with making inquiries and gathering information.

Adjourn
With no other business to come before the Board, Walter made a motion to adjourn, seconded by Charles, the motion passed and the meeting was adjourned at 6:54 pm.
Respectfully submitted,

Respectfully submitted,

William St. Peter
Town Clerk

Approved
Select Board
Town of Sheffield

 _________________________________________________
Walter Smith, Chairman

 ____             _______________________________________
Charles Gilman

 _________________________________________________
Maxwell Aldrich

 

 

 

********************  November 2014  ********************

 

November 5, 2014 Agenda
Sheffield Select Board Meeting
Municipal Building
6:00 PM

 

Any Additions, Deletions or Amendments to Agenda
Review previous minutes and sign
Review orders for payment and sign
Correspondence
Hear Report on Auditors’ Workshop
Consider Hosting a Planet Aid Donation Bin
Review Activity Report from Vermont State Police
Hear Report on Road Questions Concerning Sulfur Springs /Mosher and Ham’s Camp Roads
Any other non-binding business that may properly be brought before the meeting
Adjournment

Respectfully submitted,

William St. Peter
Town Clerk

Approved
Select Board
Town of Sheffield

 _________________________________________________
Walter Smith, Chairman

 ____             _______________________________________
Charles Gilman

 _________________________________________________
Maxwell Aldrich

 

 

********************  December 2014  ********************

 

December 3, 2014 Agenda
Sheffield Select Board Meeting
Sheffield Municipal Building
6:30 PM

 

Any Additions, Deletions or Amendments to Agenda
Review previous minutes and sign
Review orders for payment and sign
Correspondence
Review Estimate for Replacement Computer
Review 2015 Auditor Compensation
Review 2015 Compensation for Road Crew
Presentation of Caledonia County Budget – Roy Vance
Any other non-binding business that may properly be brought before the meeting
Adjournment

December 3, 2014

Sheffield Select Board Meeting

Municipal Building

6:00 PM

 

Present: Maxwell (Max) Aldrich, Walter Smith and Charles Gilman

Select Board members

William St. Peter, Town Clerk

Ed Richardson, Town Hall Committee

Brian (Biff) Mahoney and Brent Newland, Roy Vance, Lt. Michael Henry

 

The meeting was called to order at 6:02 PM by Max Aldrich as Chairman with the following business being transacted:

Agenda Items:

 

Any Additions, Deletions or Amendments to Agenda

There were no changes to the agenda

Review previous minutes and sign

The minutes of the previous meeting were reviewed and signed.

Correspondence

Several items of correspondence were reviewed but none needed any specific action.

Review Estimate for Replacement Computer

The estimate was reviewed from Northeast Computer Systems and the decision made to purchase the computer as listed in the estimate.

A copy of this approved schedule is attached to these minutes.

Review of 2015 Auditor Compensation

After review, the hourly rate of $14.00 was agreed upon for the auditor’s.

 

Review of 2015 Compensation for Road Crew

No change in pay rate.

 

Presentation of Caledonia County Budget- Roy Vance

Mr. Vance explained the county budget for the ensuing year. After discussion, Mr. Vance was thanked for his presentation.

 

Any other non-binding business that may properly be brought before the meeting

The contract for town patrolling by the County Sheriff’s will be discussed at a later meeting.

 

Adjourn

With no other business to come before the Board, Walter made a motion to adjourn, seconded by Max, the motion passed and the meeting was adjourned at 6:22 pm.

 

Respectfully submitted,

William St. Peter
Town Clerk

Approved
Select Board
Town of Sheffield

 _________________________________________________
Walter Smith, Chairman

 ____             _______________________________________
Charles Gilman

 _________________________________________________
Maxwell Aldrich

 

 

December 3, 2014 Agenda
Joint Sheffield/Wheelock Select Boards Meeting
Sheffield Municipal Building
6:30 PM

 

 

Any Additions, Deletions or Amendments to Agenda
Review previous minutes and sign
Correspondence
Keniston and Dane Education Fund
Pay per Throw System Details
Revision to Bulky Days Policy
Policies Regarding Purchases of Transfer Station Materials
Fines for Off-Hours and other Unsanctioned Dumping
Executive Session Regarding Personnel Issues
Transfer Station Wage Rate(s) for 2015
Any other non-binding business that may properly be brought before the meeting
Adjournment

 

 

 

December 3, 2014
Joint Sheffield/Wheelock Select Boards Meeting
Sheffield Municipal Building
6:30 PM

 

 

Present: Maxwell (Max) Aldrich, Walter Smith and Charles Gilman; Sheffield Select Board members
Steven Amos, Dennis Sawyer and Jay Ramsey; Wheelock Select Board members
William St. Peter, Sheffield Town Clerk; Doug Reid, Wheelock Town Clerk
Sally Wood-Simons, Trustee of the Keniston-Dane Educational Fund
Paul Tomasi, executive Director, Northeast Kingdom Waste Management District
Richard and Hugette Thompson, Transfer Station Staff
Ed Richardson, Brent Newland and Brian (Biff) Mahoney, Guests

The meeting was called to order at 6:29 PM by Max Aldrich with the following business being transacted:

Agenda Items:

Any Additions, Deletions or Amendments to Agenda
No changes to the agenda were called for.

Review previous minutes and sign
No minutes were available for review

Correspondence
There was no correspondence to be reviewed

Keniston – Dane Educational Fund
Sally reported that the fund is currently being used by approximately thirty students and the funds current value is approximately $1,770,000.00. No other questions being raised and no vote being needed the board moved on.

Pay per Throw System Details
Walter reported on his contact with potential suppliers of trash bags, one in Maine and another in Massachusetts, the supplier in Maine proved to have the better pricing with a minimum order of 20,000 for each size of bag ordered. Walter recommended purchasing two sizes, 33 gallons and 13/14 gallon. Customization of the bags would cost a few hundred dollars in setup fees, after which there would be no cost for the imprinting.
In regard to the price to be charged for the bags, the towns are required to cover only the costs directly associated with trash disposed of in the compactor unit, therefore Walter recommended a pricing of $2.00 per 33 gallon bag and $1.00 per 13/14 gallon bag based on cost figures provided by Doug Reid. Paul Tomasi stated that he had used a different calculation method and had arrived at approximately the same price.
Walter also presented a draft of a notice to be sent to taxpayers in both towns. After considerable discussion and revisions to the notice, Walter made the motion to approve Boxes and Bags Unlimited from Lewiston, ME as the supplier for the trash bags, that 20,000 each of the two sizes be ordered as soon as is practical and the price per bag be set at $2.00 per 33 gallon bag and $1.00 per 13/14 gallon bag, seconded by Max, this motion passed unanimously.


Revision to Bulky Days Policy
Walter reported that the staff at the transfer station had asked to have the bulky days schedule changed to drop the ones in January. They have told him that it is very sparsely used and therefore presents more of a cost than a benefit. Walter made a motion to this effect, seconded by Steve. After questions and discussion Walter amended his motion to allow any bulky items that are brought in during the advertised January 2015 bulky days to be placed into the open top container and not bring in a separate container. Following further comments a final version of the motion was determined to be; allow any bulky items brought in during the advertised January 2015 days to be placed into the open top container and not bring in a separate container, to hold four bulky day events during the year, avoiding winter weather months with the details to be determined by the transfer station staff consulting with the town clerks, this motion was passed unanimously.


Policies Regarding Purchases of Transfer Station Materials
Discussion was held regarding an apparent break down in communication about the purchase of materials to restrict access to the open top container. The Wheelock select board did not receive notice of the purchase and installation of gates until the work was underway. All present agreed that the measures were necessary and that the time frame was restricted due to approach of winter weather but that a better method of notice is needed. It was decided that instead of calling a special joint meeting in these instances, each board would add the item(s) to their respective agendas for their regular meetings and if both boards approved the items would be considered jointly approved.


Fines for Off-Hours and other Unsanctioned Dumping
Following a short discussion, Dennis moved to not to pursue separate town fines but to install signage reminding people that there are fines set forth by Vermont Statute for this type of dumping, seconded by Charles, this motion was passed unanimously. The illegal dumping of tires was also discussed but no decision was reached.

Executive Session Regarding Personnel Issues

Transfer Station Wage Rate(s) for 2015
It was determined that these two items would be considered together and the board entered executive session at 7:15 pm.
The board reopened its open meeting at 7:35 pm.
Walter moved that the 2015 wage rates for all transfer station personnel be increased by $.75 per hour over the 2014 rates, seconded by Steve, this motion passed unanimously. This change will take effect January 1, 2015.
Walter moved that appropriate “No Smoking” signs be posted inside the transfer station buildings, seconded by Jay, this motion also passed unanimously.
Steve wished to state on the record his appreciation to Richard, Hugette and Jim for the work they have been doing at the transfer station. He stated that the conditions at the station are much improved over a few years ago and that both communities can be proud of the station, the other members of the board agreed with Steve's statement and also expressed their appreciation.

Any other non-binding business that may properly be brought before the meeting
William stated that Garrett Baxter, Chairman of the Sheffield Planning Commission, has offered the commission's assistance if there is anything they can do to help with the implementation of the pay per throw system. The members expressed their appreciation and will keep the offer in mind if anything arrises.

Adjourn
With no other business to come before the Board, Charles Gilman made a motion to adjourn, seconded by Steve Amos, the motion was passed unanimously at 7:38 pm.

Respectfully submitted,

William St. Peter
Town Clerk

Approved
Select Board
Town of Sheffield

 _________________________________________________
Walter Smith, Chairman

 ____             _______________________________________
Charles Gilman

 _________________________________________________
Maxwell Aldrich

 

 

 

 

   

 Note that all documents, minutes, notices, statements, etc. appearing on this web site have been duly signed and/or witnessed, as appropriate, whether said original signature(s) appears or not. Contact Mr. William St. Peter, Sheffield Town Clerk at (802) 626-8862 (Tel) or (802) 626-0424 (Fax) or townclerk@sheffieldvt.org regarding access to the aforementioned documents, minutes, notices, statements, etc.

Disclaimer: The information posted here is accurate at the time of posting. As always, changes may occur and will be posted as soon as possible.