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Agenda and Meeting Minutes

Select Board

 

 

********************  January 2015  ********************

 

January 7, 2015 Agenda
Sheffield Select Board Meeting
Sheffield Municipal Building
6:00 PM

 

Any Additions, Deletions or Amendments to Agenda
Review previous minutes and sign
Review orders for payment and sign
Correspondence
Update Pay per Throw Trash plan
Any other non-binding business that may properly be brought before the meeting
Adjournment

Sheffield Select Board Meeting

Municipal Building

6:00 PM

 

 

Select board Members attending: Maxwell (Max) Aldrich (Chairperson), Charles Gilman, Walter Smith

William St. Peter, Town Clerk

Guests: Brian Mahoney, Ed Richardson

 

The meeting was called to order at 6:00 PM with Max Aldrich, Chairperson presiding with the following business being transacted:

 

Any Additions, Deletions or Amendments to Agenda:

William asked to include a discussion and guidance from the select board as to a stipend for the Emergency Services Coordinator. Max Aldrich made the motion that this discussion take place. Seconded by Walter Smith. Motion passed. Board agreed to discuss this addition at this point in the meeting.

 

William received an e-mail message from Marc Browne, the Emergency Services Coordinator with his fiscal year 2014 stipend request. William said that Mr. Browne had received a $250.00 stipend from the town in 2012 and nothing in 2011 or 2013. Walter Smith moved to appropriate $250.00 for 2014 and appropriate $250.00 each year for the Emergency Services Coordinator. Seconded by Charlie Gilman. Motion passed.

 

Correspondence

Letter received from Lyndon Rescue asking if Sheffield will appoint a representative from the Town. William will call a town’s person who had expressed interest and report back.

 

Update on pay per throw.

Final notice about pay per throw is ready and will be sent to Sheffield property owners. Wheelock town clerk has a copy of the notice and will be sending to Wheelock property owners. Pay per throw goes into effect on May 1, 2015. The notice contains a list of what can be recycled which is free. Trash bag order has been placed with the supplier. Order should be received in mid-February. Wheelock will pick up their half of the order at the Town office. Bags will have Sheffield and Wheelock printed on them.

 

Any other non-binding business that may properly be brought before the meeting

Street light on Rte 122 is out. There is a phone line in the road on Town Farm Rd. William will make calls to the appropriate utilities to get the light and the line repaired.

 

Ed Richardson thanked the road crew for plowing out the Town Hall for today’s Food Shelf. Budgets need to be into the Town Clerk by January 14, 2015.

Ed thinks that the Town Hall needs some electrical upgrades including putting in outlets on the south wall and a line to the box for a locked refrigerator for the Food Shelf. Bid came in at $1400.00. He will ask the Food Shelf coordinator if she has finds for the electrical work for the refrigerator. If she does, to go ahead with the work.

 

The question was raised about changing the fiscal year from the calendar year to the school fiscal year of July to June. More research and discussion is needed.

 

Adjournment

 All business being concluded, the motion was made by Walter Smith to adjourn, seconded by Charles Gilman and passed unanimously. The meeting adjourned at 6:25 PM.

 

Respectfully submitted,

William St. Peter
Town Clerk

Approved
Select Board
Town of Sheffield

 _________________________________________________
Walter Smith, Chairman

 ____             _______________________________________
Charles Gilman

 _________________________________________________
Maxwell Aldrich

 

********************  February 2015  ********************

February 4, 2015 Agenda
Sheffield Select Board Meeting
Sheffield Municipal Building
6:00 PM

 

Any Additions, Deletions or Amendments to Agenda
Review previous minutes and sign
Review orders for payment and sign
Correspondence
Review any Pay per Throw Trash plan concerns
Supplemental Compensation for Dennis Newland
Certificates of Highway Mileage / Town Highway # 46
Consider joining the coalition effort being sponsored by the town of Rutland

Any other non-binding business that may properly be brought before the meeting
Adjournment

February 4, 2015 Minutes

Sheffield Select Board Meeting

Municipal Building

6:00 PM

 

Present: Walter Smith, Maxwell (Max) Aldrich and Charles Gilman

Select Board members

William St. Peter, Town Clerk

Ed Richardson, Town Hall Committee

The meeting was called to order at 6:00 PM by Max Aldrich as Chairman with the following business being transacted:

 

Agenda Items:

 

Any Additions, Deletions or Amendments to Agenda

There were no changes to the agenda.

 

Correspondence

Several items of correspondence were reviewed but none needed any specific action.

 

Review any Pay per Throw Trash plan concerns

Max brought up a concern that a result of the pay per throw trash plan would be dumping of trash beside the road.

The price that Sheffield is charging for trash bags is in line or lower than other towns.

No other citizen concerns were voiced.

 

Supplemental Compensation for Dennis Newland

Dennis Newland has returned to work following the on the job injury he sustained. While out of work, he was paid two-thirds of his usual salary. The motion was made by Walter Smith for the town to pay Dennis Newland one-third of his regular salary as the equivalent of sick leave. The motion was seconded by Max Aldrich and passed unanimously.

The select board will research policy on sick leave following an occupational injury for adoption by the town.

 

Certificates of Highway Mileage/Town Highway #46

Annual review of town highway mileage certificate shows a 0.03 mile stretch of road near the Wheelock/Sheffield town line that is on the map in error.  The state of Vermont recommends that the select board act to remove the road from the certificate. Charles Gilman made to motion to accept the state’s recommendation to remove the road since the road is on the map in error. Motion seconded by Walter Smith. Motion passed unanimously.

 

Consider joining the coalition effort being sponsored by the town of Rutland

The select board began review of a letter from the Town of Rutland to “form a coalition of Vermont communities which will support reasonable legislation to restore local community input to the regulatory process when addressing the issue of Solar Siting in our state.”

A second letter, dated January 0, 2015 was received from Renewable Energy Vermont urging that the resolution not be signed.

Given that the select board has not had adequate time to review both letters, Walter Smith made the motion to table the item until the next meeting. Charles Gilman seconded the motion. Motion passed unanimously.

 

Non-binding business to be brought before the board.

Max asked Ed Richardson about the cleanliness of the Town Hall. Coordinators of regular activities clean and mop after the event is over. There has been a communication breakdown over when the hall has been rented and when the hall was inspected last. Ed needs to know if there is a problem with the cleaning and he will arrange for the hall to be cleaned.

The drive shaft on the new town truck came apart due to a faulty casting, resulting in a leaking radiator. Cost is approximately $5,000.00 to fix the truck. Max was urged by the other members of the board to pursue payment from the people who installed the truck body. Repairs should not come under the truck’s warranty.

 

Adjourn

With no other business to come before the Board, Walter made a motion to adjourn, seconded by Charles, the motion passed and the meeting was adjourned at 6:25 pm.

 

Respectfully submitted,

William St. Peter
Town Clerk

Approved
Select Board
Town of Sheffield

 _________________________________________________
Walter Smith, Chairman

 ____             _______________________________________
Charles Gilman

 _________________________________________________
Maxwell Aldrich

********************  March 2015  ********************

March 4, 2015 Agenda
Sheffield Select Board Meeting
Sheffield Municipal Building
6:00 PM

 

Any Additions, Deletions or Amendments to Agenda
Elect a Chairperson for the ensuing year
Review previous minutes and sign
Review orders for payment and sign
Will the Board authorize the Chairperson to sign routine paperwork and documents on behalf of the Board including but not limited to excess weight permits
Will the Board authorize the Road Foreman to sign routine highway maintenance paperwork and documents including but not limited to road access permits and approval of invoices
Appoint Officers for Ensuing Year
Review and Set Officer Compensation Rates
Correspondence
Review any Pay per Throw Trash plan concerns
VASA Information on Class 4 Road Maintenance

Any other non-binding business that may properly be brought before the meeting
Adjournment

March 4, 2015
Sheffield Select Board Meeting
Municipal Building
6:00 PM

 

Present: Walter Smith, Maxwell (Max) Aldrich and Charles Gilman

Select Board members

William St. Peter, Town Clerk

Guests: Dan Hale, Tyler Gregorek

The meeting was called to order at 6:12 PM by Max Aldrich as Chairman with the following business being transacted:

 

Agenda Items:

 

Any Additions, Deletions or Amendments to Agenda

Motion made by Max Aldrich to Move Mr. Hale’s presentation to follow orders in the Agenda. Seconded by Walter Smith and passed unanimously.

 

Elect a Chairperson for the Ensuing year

Motion made by Max Aldrich to nominate Walter Smith for Select board chairperson for the ensuing year. Seconded by Walter Smith. Motion passed unanimously.

 

VASA Information on Class 4 Road Maintenance

Dan Hale and Tyler Gregorek of VASA presented the Select board with two documents, a Class 4 Road Resolution and a Property Use Agreement with VASA. The purpose of the documents is to have VASA responsible for the improvements and maintenance to the roads and legal trails for the term of two years and VASA has fiscal responsibility for the Trail Maintenance Project, funded through federal grants.

Max asked about the location of the trails on the VASA map. Mr. Hale replied that VASA will make an assessment in the Spring 2015 to update the map.

Mr. Hale also suggested that the town put into the Civil Ordinance that all trail ATV riders be required to be members of VASA. VASA member ship aids in the enforcement of rules of the road and collection of fines.

The documents were left with the select board. William will get copies of the map, resolution and agreement to the select board members for review. The resolution and agreement will be voted on at the next meeting.

 

Review previous minutes and sign

Item passed over.

 

Review orders for payment and sign

Item passed over.

 

Correspondence

Item passed over.

 

Will the Board authorize the Chairperson to sign routine paperwork and documents on behalf of the Board including but not limited to excess weight permits

Motion made by Max Aldrich for the chairperson to sign routine paperwork on behalf of the board including but not limited to excess weight permits. Seconded by Walter Smith. Motion passed unanimously.

 

Will the Board authorize the Road Foreman to sign routine highway maintenance paperwork and documents including but not limited to road access permits and approval of invoices

Motion made by Walter Smith to allow the Board authorize the Road Foreman to sign routine highway maintenance paperwork and documents including but not limited to road access permits and approval of invoices. Seconded by Charles Gilman. Motion passed with Max Aldrich abstaining.

 

Appoint Officers for Ensuing Year, Review and Set Officer Compensation Rates

The 2015 Salaries, Stipends and Appointed Officers list was reviewed by the board.

The following changes/ suggestions were made:

There is currently no representative to Lyndon Rescue. William will ask Marc Brown if someone in the Fire Department would be interested.

Marc Brown is Forest Fire Warden.

Max Aldrich will ask Keith Ballek if he is interested in the post of NVDA representative.

 

Correspondence

William said he received a request from the Miller’s Run school nurse asking to be put on the agenda for the next meeting.

William requested that the select board sign a form making him the Town Service Officer.

 

Review any Pay per Throw Trash plan concerns

None were voiced.

 

Any other non-binding business that may properly be brought before the meeting

A motion was made by Walter Smith to not sign the Rutland Resolution as discussed at the March select board meeting. Seconded by Charles Gilman. Motion passed unanimously.

 

Adjourn

With no other business to come before the Board, Max Aldrich made a motion to adjourn, seconded by Walter Smith, the motion passed and the meeting was adjourned at 7:07 pm.

 

Respectfully submitted,

William St. Peter
Town Clerk

Approved
Select Board
Town of Sheffield

 _________________________________________________
Walter Smith, Chairman

 ____             _______________________________________
Charles Gilman

 _________________________________________________
Maxwell Aldrich

********************  April 2015  ********************

April 1, 2015 Agenda
Sheffield Select Board Meeting
Sheffield Municipal Building
6:00 PM

 

Any Additions, Deletions or Amendments to Agenda
Review previous minutes and sign
Review orders for payment and sign
Correspondence
Miller’s Run School Travel Plan, Sophia Hall, RN, School Nurse
Review Sheffield emergency response training needs assessment report, Marc Brown
Follow-up on approved appropriation for municipal building roof replacement and repairs
Review road access permits and procedures
Review Auditors’ pay rate for 2015 (tabled from March meeting)
Review any Pay per Throw Trash plan concerns
Any other non-binding business that may properly be brought before the meeting
Adjournment

April 1, 2015
Sheffield Select Board Meeting
Municipal Building
6:00 PM

 

Present: Walter Smith, Maxwell (Max) Aldrich and Charles Gilman

Select Board members

William St. Peter, Town Clerk

Guests: Sophia Hall, RN, Miller’s Run School, Marion ___________ Engineer for Safe Routes to School Travel Plan, Bernie Ash, Bif Mahoney, Marc Brown, Jeff Potter

 

The meeting was called to order at 6:05 PM by Walter Smith as Chairman with the following business being transacted:

 

Agenda Items:

 

Any Additions, Deletions or Amendments to Agenda

There were no changes to the agenda

 

Review previous minutes and sign

Passed over.

 

Correspondence

Several items of correspondence were reviewed.

Notice of Workshop for Listers

Copies of Return of Votes for balloting of March 30, 2015

Thank you from Area Agency on Aging for town’s support at Town Meeting

None needed any specific action.

Access permit response reviewed. Item will be added to next meeting’s agenda

 

Miller’s Run School Travel Plan, Sophia Hall, RN, School Nurse

Safe Routes to School Program encourages children to walk or bike to school. The Miller’s Run Committee for safe routes has put together a plan with help of an engineering study. The plan calls for a side walk, lighting and widening of the bridge or construction of a foot bridge along Route 122. The committee is asking for select board support of the travel plan which opens avenues for grant funding of the project.

After discussion and review of the plan, Charlie Gilman made the motion to support the Safe Routes to School Travel Plan. William will draft a resolution of support for the board to sign.

 

Review Sheffield emergency response training needs assessment report, Marc Brown

Marc Brown reported that there were no changes in the report from the previous report. Max Aldrich made the motion to accept the report as written. Seconded by Charlie Gilman, Motion passed unanimously.

 

Follow-up on approved appropriation for municipal building roof replacement and repairs

Max Aldrich will talk to Ed Jewell to draft a scope of job appropriate to all roof work this is needed to begin the process of putting the roof repair and replacement out to bid. In the draft, the town will reserve the right to reject any and all bids and be subject to approval by the board. Draft will be presented at the May select board meeting.

 

Review road access permits and procedures

Max Aldrich asked for approval from the select board to meet with the town attorney to draft a road access application and permit process, including what to do with road accesses that have not been permitted.

Walter Smith made the motion to do so, seconded by Charlie Gilman. Motion passed.

New road access permit presented to the select board for access from Ott Drive to new home. Jeff Potter asked for permission to extend the Class 4 road from the current turn-around 150 feet to the new drive way bringing the road up to Class 3 specifications with a turn-around. The town would then take over the road. Charlie Gilman made the motion to allow the road to be brought up to Class 3 road specifications and for Max Aldrich to sign the approval on behalf of the board. Motion passed.

 

Review Auditors’ pay rate for 2015 (tabled from March meeting)

Max Aldrich made the motion to pay the Auditors an hourly rate of $15.00 per hour with an annual minimum of $800.00. Seconded by Walter Smith. Motion passed unanimously.

 

Review any Pay per Throw Trash plan concerns

Cat litter and disposable diapers need to be thrown in the compacter with the regular trash in a Sheffield/ Wheelock bag.

The towns are recycling more instead of throwing into the compacter.

 

Any other non-binding business that may properly be brought before the meeting

Max Aldrich will call Danville’s town clerk to request a copy of Danville’s ATV ordinance.

Max Aldrich made the motion to support the VASA Class 4 Road Resolution and Property Use Agreement presented at the March 4, 2015 select board meeting contingent on landowner’s approval. Seconded by Walter Smith. Motion passed unanimously.

 

Adjourn

With no other business to come before the Board, Charlie Gilman made a motion to adjourn, seconded by Max, the motion passed and the meeting was adjourned at 7:20 pm.

Respectfully submitted,

William St. Peter
Town Clerk

Approved
Select Board
Town of Sheffield

 _________________________________________________
Walter Smith, Chairman

 ____             _______________________________________
Charles Gilman

 _________________________________________________
Maxwell Aldrich

 

 

********************  May 2015  ********************

May 6, 2015 Agenda
Sheffield Select Board Meeting
Sheffield Municipal Building
6:00 PM

 

Any Additions, Deletions or Amendments to Agenda
Review previous minutes and sign
Review orders for payment and sign
Correspondence
Consider 2015 service contract with Vermont State Police
Follow-up on ATV ordinance revision
Follow-up on municipal building roof replacement and repairs
Follow-up on road access permits and procedures
Town Hall trash disposal procedures regarding hall rentals and Field Day
Review any Pay per Throw Trash plan concerns
Any other non-binding business that may properly be brought before the meeting
Adjournment

May 6, 2015
Sheffield Select Board Meeting
Municipal Building
6:00 PM

 

Present: Walter Smith, Maxwell (Max) Aldrich and Charles Gilman

Select Board members

William St. Peter, Town Clerk

Ed Jewell, Aaron Collins, Gerry Farrington and Brent Newland, Bernie Ash, Guests

 

The meeting was called to order at 6:00 PM by Walter Smith as Chairman with the following business being transacted:

 

Agenda Items:

 

Any Additions, Deletions or Amendments to Agenda

William requested the addition of an item to authorize the Listers to request an extension for lodging the preliminary Grand List, this request was approved and the item added following “Review any Pay per Throw Trash plan concerns”.

Max requested the addition of an item to review and sign new Town Road and Bridge Standards, this request was also approved and the item added following the previously added item.

 

Review orders for payment and sign

No orders were presented for signatures

 

Correspondence

Only one item of correspondence required any action, a request to place a personal mailbox on the Town Hall property. This item was referred to Ed Richardson as Chairman of the Town Hall committee by unanimous vote. The Select Board asked for a follow up on the mailbox issue at the next Select Board meeting.

 

Consider 2015 service contract with Vermont State Police

Tabled until after the next agenda item

 

Follow-up on ATV ordinance revision

After discussion of the current town ATV ordinance, information on VASA requirements and enforcement of the ordinance, Max Aldrich made the motion to add to the Town ATV ordinance that “all ATV’s will have a valid VASA plate attached to the front of the ATV” and exemptions may be issued by the town Select Board through an application process. Motion seconded by Charlie Gilman. Motion passed unanimously.

Gerry Farrington asked about ATV dirt bike use on Class 4 roads. The ATVs and bikes tear up the road. She is asking for the town to take over the Class 4 section of Mosher Road. Max Aldrich stated that the road would need to be brought up to town code and standards before the town would take over road maintenance. No further action was requested of the board.

 

Consider 2015 service contract with Vermont State Police

Max Aldrich made the motion to increase VT State Police patrols to 15 hours per month for 5 months, getting input from town’s people on time frames. Seconded by Walter Smith. Motion passes unanimously.

 

Follow-up on municipal building roof replacement and repairs

Ed Jewell will develop a scope of work for the roof replacement and repair. Following that, an ad will go into the papers for quotes on the project. The scope of work will be available at the Town Clerk’s office.

 

Follow-up on road access permits and procedures

Discussion of application for permit to work in the right of way on Ott Drive. Clarification is need from the land owner about intent of permit. Max Aldrich will speak to the land owner about not moving the center of the road. The select board agreed that the town attorney needed to review the application, permitting and recordable certificate of completion process.

 

Town Hall trash disposal procedures regarding hall rentals and Field Day

The Select Board will invite Ed Richardson to next month’s meeting to discuss trash generated at Field Day. The Town Hall Committee is buying trash bags for use at Town Hall rental events.

 

Review any Pay per Throw Trash plan concerns

No concerns voiced about process other than some renters were not notified of the program by their landlords. Trash bag drop off at the Transfer station went well.

 

Added Agenda Items:

 

Authorize the Listers to request an extension for the lodging of the preliminary Grand List

Max Aldrich made the motion to request an extension for the lodging of the preliminary Grand List and to authorize Walter Smith as chairperson of the board to sign such request.  Seconded by Walter Smith. Motion passed unanimously.

 

Review and sign new Town Road and Bridge Standards

Max Aldrich moved to adopt the new Codes and Standards from the State of Vermont. Seconded by Charlie Gilman Motion passed unanimously.

 

Any other non-binding business that may properly be brought before the meeting

There was no business to discuss.

 

Adjourn

With no other business to come before the Board, Walter made a motion to adjourn, seconded by Max, the motion passed and the meeting was adjourned at 7:13 pm.

 

Respectfully submitted,

William St. Peter
Town Clerk

Approved
Select Board
Town of Sheffield

 _________________________________________________
Walter Smith, Chairman

 ____             _______________________________________
Charles Gilman

 _________________________________________________
Maxwell Aldrich

 

********************  June 2015  ********************

June 3, 2015 Agenda
Sheffield Select Board Meeting
Sheffield Municipal Building
6:00 PM

 

Any Additions, Deletions or Amendments to Agenda
Review orders for payment and sign
Correspondence
Consider contracting with PowerPay to enable the Town to accept credit/debit card payments
Follow-up on ATV ordinance  enforcement
Follow-up on municipal building roof replacement and repairs
Follow-up on road access permits and procedures
Town Hall trash disposal procedures regarding hall rentals and Field Day
Review any Pay per Throw Trash plan concerns
Any other non-binding business that may properly be brought before the meeting
Adjournment

 

June 3, 2015

Sheffield Select Board Meeting

Municipal Building

6:00 PM

 

 

Present: Walter Smith, Maxwell (Max) Aldrich and Charles Gilman

Select Board members

William St. Peter, Town Clerk

Ed Richardson, Town Hall Committee

Keith Ballek, Planning Commission

Brent Newland, Guest

 

The meeting was called to order at 6:00 PM by Walter Smith as Chairman with the following business being transacted:

 

Agenda Items:

 

Any Additions, Deletions or Amendments to Agenda

No changes were put forth.

 

Review orders for payment and sign

No orders were presented at the meeting.

 

Correspondence

Several items of correspondence were reviewed the only noteworthy one being from the Vermont Department of Environmental Conservation concerning a floor drain in the Town garage. Max stated that to the best of his knowledge the drain in question was sealed off in 2000 when the new portion of the municipal building was constructed. Without a formal motion it was decided that Max would follow up with the Department to resolve the matter.

 

Consider contracting with Power Pay to enable the Town to accept credit / debit card payments

 

William presented information regarding the inquiries he has received about the Town being able to accept credit / debit card payments. He stated that there had been approximately a dozen or these inquiries and that he had contacted the Community National Bank about what processing company they deal with.

 

After reviewing the information and some discussion Max moved to table the item until the July meeting, seconded by Charles and unanimously approved.

 

Follow-up on ATV ordinance enforcement

Walter inquired about the mailing of the ordinance to the town property owners, William replied that this had not yet taken place but could be accomplished in the next week. Walter volunteered to assist with the mailing process.

 

Walter asked if there had been any word back from Lieutenant Henry of the Vermont State Police, William responded that there had been none. Walter volunteered to contact the Lieutenant to follow up on the progress of the contract.

 

Follow-up on municipal building roof replacement and repairs

William presented copies of the ad placed in the Caledonian Record and the final statement of work. He relayed that he has been asked for the due date and review date for quotes. After a short discussion Max moved to set the due date as Friday, June 26 and the review date as the regular meeting to be held Wednesday, July 1, seconded by Charles, the motion passed unanimously.

 

Follow-up on road access permits and procedures

Max stated that due to personal commitments he has not yet addressed the forms needed in order to formally recognize the permitting process and record the outcomes into the Town Records, he will be working on this and the right of way exchange between the Town and Vermont Wind, LLC in the near future.

 

Town Hall trash disposal procedures regarding Hall rentals and Field Day

In discussion with Ed Richardson it was decided that trash bags for hall rentals will be the responsibility of the Town Hall Committee and that the Town will provide the bags needed for Field Day.

 

Review any Pay per Throw Trash plan concerns

Everyone present was of the opinion that things are proceeding with relative smoothness, Brent did report hearing that there has been some backyard burning but not a significant amount.

 

Any other non-binding business that may properly be brought before the meeting

Keith brought up the requirement for a flood resilience section in the Town Plan that the committee is currently working on and asked for any information that the Board or Max as road foreman could supply. Keith also agreed to serve as the Sheffield representative to NVDA.

 

Ed Richardson reported that he feels the Town Hall Committee may have run its course of usefulness and perhaps should be disbanded. Following comments and discussion during which the members of the Board expressed reluctance to disband the committee, it was decided that the committee would remain in place with meetings being held at the call of its chairman (currently Ed) and that Ed would also continue to deal with the day to day needs of, and activities at, the Hall.

 

William reported he had received a call from Tim Siftar about four wheel drive vehicles tearing up the surface of Hardscrabble Mountain Road. Following some discussion, Max will contact Mr. Siftar regarding any options that the landowners along the road may have to cut down this type of occurrence.

 

Max asked for input and advice from those present regarding a meeting he and Brent had with a representative from Fair Point about the installation of a fiber optic communications cable along Berry Hill Road under the I91 overpasses.

 

During the meeting the Fair Point representative proposed putting the cable 30 inches below the current surface of the road shoulder and in schedule 40 PVC pipe, the Town specifications call for 48 inches of depth and schedule 80 PVC. Max stated he later emailed the representative proposing that Fair Point could issue a “hold harmless” waiver releasing the Town from responsibility if the cable should be damaged during road maintenance and the reply he received said Fair Point would not be willing to issue this type of liability waiver either written or orally. After some discussion the other members of the Board expressed their desire and support that Max hold firm on the requirement that the installation meet the 48 inch and heavier PVC specifications.

 

Adjournment

With no other business to come before the Board, Walter made a motion to adjourn, seconded by Charles, the motion passed and the meeting was adjourned at 6:50 pm.

 

Respectfully submitted,

William St. Peter
Town Clerk

Approved
Select Board
Town of Sheffield

 _________________________________________________
Walter Smith, Chairman

 ____             _______________________________________
Charles Gilman

 _________________________________________________
Maxwell Aldrich

 

 

 

********************  July 2015  ********************

July 1, 2015 Agenda
Sheffield Select Board Meeting
Sheffield Municipal Building
6:00 PM

 

Any Additions, Deletions or Amendments to Agenda
Correspondence
Review and consider quotes for municipal building roof replacement and repairs
Review Fair Point Petition for Conduit
Report on VT State Police contract and ATV ordinance enforcement
Revisit tabled item: Consider contracting with PowerPay to enable the Town to accept credit/debit card payments
Discuss Historical Society use of safes at Town Hall
Report on road access permits and procedures
Review any Pay per Throw Trash plan concerns
Any other non-binding business that may properly be brought before the meeting
Adjournment

July 1, 2015 Minutes

Sheffield Select Board Meeting

Municipal Building

6:00 PM

 

 

Present: Walter Smith, Maxwell (Max) Aldrich and Charles Gilman

Select Board members

William St. Peter, Town Clerk

Ed Richardson, Town Hall Committee

Brian (Biff) Mahoney, Robert Potter, Jeff Potter, Jake Potter and McKenzie Hatch, Guests

 

The meeting was called to order at 6:00 PM by Walter Smith as Chairman with the following business being transacted:

 

Agenda Items:

 

Any Additions, Deletions or Amendments to Agenda 

No changes were put forth.

 

Correspondence 

Only one item of correspondence was presented, information regarding the State of Vermont Park and Ride Grant Program. This was reviewed without any action being taken.

 

Review and consider quotes for municipal building roof replacement and repairs 

Only one quote was received, that being from Bob Ailes Roofing, Inc. of St. Johnsbury, VT in the amount of $26,000.00. This quote was reviewed and Max made a motion to provisionally accept the quote pending an onsite, preconstruction meeting of the Board and a representative of the company, seconded by Charles and the motion passed.

 

Review Fair Point Petition for Conduit 

Max presented a petition regarding Fair Point installing two new poles within the right of way of Berry Hill road and a fiber optic cable on these poles and in an existing conduit under I91. This petition included provisions to use materials satisfactory to the Select Board and hold the Town harmless for any damages caused during this installation.

Max moved to approve and sign the petition, seconded by Charles, the motion passed and the petition was signed.

 

Report on VT State Police contract and ATV ordinance enforcement 

William reported that while the contract is in force and enforcement efforts are underway, a signed copy has not yet been received.

There was some discussion about the effectiveness so far of the enforcement efforts and it was determined that progress is being made although rather slowly.

 

Max and William presented a draft of the Application for Exemption to Mandatory V.A.S.A. Membership. After review Max moved to adopt the application, seconded by Charles and the motion passed.

 

Revisit tabled item: Consider contracting with PowerPay to enable the Town to accept credit/debit card payments 

William requested that this item be tabled once again to allow him to conduct some further research, the Board agreed to this and the item was tabled until the next meeting.

 

Discuss Historical Society use of safes at Town Hall 

Ed Richardson asked permission on behalf of the Society to store extra historical materials in these safes which are currently not being used, the Board agreed and stated that it would be good to put them to use.

 

Report on road access permits and procedures 

Max reported that he had spoken with attorney Clark Atwell who suggested starting with the State’s permit forms, customize them to the needs of the Town and then have Clark review the customized forms. The other members agreed with the provision that the Board review the forms prior to submitting them to Clark.

 

Review any Pay per Throw Trash plan concerns

William reminded the Board of the Joint meeting with the Wheelock Board coming up on Tuesday, July 14th in Wheelock.

 

Biff stated that he had observed non-town bags being deposited into the compactor while Jim Blackbird was busy with another customer. Walter said he would talk with Jim about this concern.

 

Any other non-binding business that may properly be brought before the meeting 

During the report on ordinance enforcement a phone call was received with the question of the transfer station being open on Saturday, July 4 and the Board was unanimous in stating that it would not be open.

 

Walter recognized and turned the floor over to the members of the Potter family in attendance. They presented their concerns over what they perceive as the Town having overly high requirements to bring a road up to Class 3 standards, especially when the section of road being upgraded is at the end of a grandfathered in Class 3 road that is far below those standards. After hearing these concerns and further discussion the Board determined that while it could see the validity of these concerns it could not set a precedent by lowering the requirements.

 

Charlie Gilman brought to the Select board’s attention that current size of cemetery lots in one section are 4’ by 8’. The cemetery would lose one row of lots but could add two feet to the lots. The Select board recommended that this change in the lot size go before the Cemetery Board to make this decision.

 

Biff announced that Miller’s Run School would be hosting a meet and greet for Dartmouth College President Philip J. Hanlon on Thursday, July 9th beginning at 11:15 am and that everyone is invited.

 

Max reported that while speaking with attorney Clark Atwell he also discussed the Right of Way swap with Vermont Wind, LLC Mr. Atwell recommended that a survey be done. Max has contacted Richard Ziobron to do this survey and will be assisting him.

 

Adjournment

There being no further business, the motion was made to adjourn. Meeting adjourned at 6:46PM.

Respectfully submitted,

William St. Peter
Town Clerk

Approved
Select Board
Town of Sheffield

 _________________________________________________
Walter Smith, Chairman

 ____             _______________________________________
Charles Gilman

 _________________________________________________
Maxwell Aldrich

 

********************  August 2015  ********************

August 5, 2015 Agenda
Sheffield Select Board Meeting
Sheffield Municipal Building
6:00 PM

 

Any Additions, Deletions or Amendments to Agenda
Correspondence
Review Keniston and Dane Educational Fund Trustees’ Order for Signature
Review Potter Class 3 upgrade to Ott Drive
Report on New Duck Pond Road Right of Way Transfer
Report on Roof Repair Project
Report on road access and upgrade permits and procedures
Review Education Tax Rates received from the State of Vermont
Set 2015 Municipal and Highway Tax Rates
Report on VT State Police contract and ATV ordinance enforcement
Review V.A.S.A. Membership Exemption Applications (if any)
Revisit tabled item: Consider contracting with PowerPay to enable the Town to accept credit/debit card payments
Any other non-binding business that may properly be brought before the meeting
Adjournment

August 5, 2015 Minutes

Sheffield Select Board Meeting

Municipal Building

6:00 PM

 

 

Select board Members attending: Walter Smith (Chairperson), Maxwell (Max) Aldrich, Charles Gilman

William St. Peter, Town Clerk

Guests: Brian “Biff” Mahoney and Brent Newland

 

The meeting was called to order at 6:03 PM with Walter Smith, Chairperson presiding with the following business being transacted:

 

Any Additions, Deletions or Amendments to Agenda:

No changes were put forth.

 

Correspondence

There was no correspondence that needed further action.

 

Review Keniston and Dane Educational Fund Trustees’ Order for Signature.

Money distributions summary for 2014 reviewed. Select board voiced to objections to distributions.

 

Review Potter Class 3 upgrade to Ott Drive

Project is complete. Motion made by Max Aldrich for the Town of Sheffield to take over the section of Ott Drive from the former Ott driveway to the Potter driveway as a Class 3 road. Seconded by Walter Smith. Motion passed.

 

Report on New Duck Pond Road Right of Way Transfer

No progress has been made on this transfer.

 

Report on Roof Repair Project

Roof repair is expected to start early this month. William has not heard from the builder. Walter asked if William has not heard from him by next week to call him.

 

Report on road access and upgrade permits and procedures

The Select board reviewed the permit procedure. Town of Sheffield will be inserted into the permit and then the corrected permit be sent to Clark, Atwell, attorney for Sheffield.

 

Review Education Tax Rates received from the State of Vermont

Walter noted that non-resident education rate is significantly lower for the resident education rate. Town does not have control over this tax rate.

 

Set 2015 Municipal and Highway Tax Rates

Motion made by Max Aldrich to set the Total Combined Homestead Tax rate at $1.8428 and the total Combined Non-residential Tax rate at $1.6996. Seconded by Charlie Gilman. Motion passed unanimously.

 

Report on VT State Police contract and ATV ordinance enforcement

Townspeople have observed the State Police and Sheriffs patrolling town roads.

 

Review V.A.S.A. Membership Exemption Applications (if any)

The select board reviewed three applications for VASA Membership exemptions. Charlie Gilman moved to accept the two applications from Brent Newland and to deny the application of Brad Johnson. Seconded by Max Aldrich. Motion passed unanimously.

 

Revisit tabled item: Consider contracting with PowerPay to enable the Town to accept credit/debit card payments

William requested that the tabled item on contracting with PowerPay be discontinued.

 

Any other non-binding business that may properly be brought before the meeting

Highway department was thanked for their work on the roads yesterday after the rains. 

Max Aldrich had examined the culvert by Quinn’s. He reported that it looked okay. 

Ed Richardson talked to the Softball coordinator for Field Day, who asked for sand for the ball field. Max said he usually delivers a load of sand that they can put where they want. 

William will get tax bills out by August 20, 2015.

 

Adjournment 

All business being concluded, the motion was made by Max Aldrich to adjourn, seconded by Charles Gilman and passed unanimously. The meeting adjourned at 6:26 PM.

Respectfully submitted,

William St. Peter
Town Clerk

Approved
Select Board
Town of Sheffield

 _________________________________________________
Walter Smith, Chairman

 ____             _______________________________________
Charles Gilman

 _________________________________________________
Maxwell Aldrich

 

********************  September 2015  ********************

September 2, 2015 Agenda
Sheffield Select Board Meeting
Sheffield Municipal Building
6:00 PM

 

Any Additions, Deletions or Amendments to Agenda
Correspondence
Hear and Potentially Vote on Cemetery Association request for additional 2015 operating funds
Report on New Duck Pond Road Right of Way Transfer
Discussion and Potential Vote on Change Order to Roof Repair Project
Review V.A.S.A. Membership Exemption Applications (if any)
Any other non-binding business that may properly be brought before the meeting
Adjournment

 

September 2, 2015

Sheffield Select Board Meeting

Municipal Building

6:00 PM

 

 

Select board Members attending: Walter Smith (Chairperson), Maxwell (Max) Aldrich, Charles Gilman

William St. Peter, Town Clerk

Guests: Ed Richardson (Sheffield), Wendy Scofield (Sheffield)

 

The meeting was called to order at 6:01 PM with Walter Smith, Chairperson presiding with the following business being transacted:

 

Any Additions, Deletions or Amendments to Agenda:

No changes were put forth.

 

Correspondence

Letter from Northeast Kingdom Waste Management District, regarding Food Scrap Collection, Trainings and Contamination Policy was presented. This was reviewed.  

Action: William will contact the Transfer Station attendants to set up a time with the NEKWMD (Marcus Berry at 802-626-3532) for training before October 1, 2015. 

Letter from Citizens for Property Rights was reviewed without further action.

 

Hear and Potentially Vote on Cemetery Association request for additional 2015 operating funds

Due to weather conditions, the Cemetery Association’s budget for lawn mowing has been exceeded. Motion was made by Max Aldrich to approve a $1,000.00 increase in the Cemetery Association’s budget. The motion was seconded by Walter Smith. Motion passed with 2 votes in favor, and Charles Gilman abstaining.

 

Report on New Duck Pond Road Right of Way Transfer

No update to be reported.

 

Discussion and Potential Vote on Change Order to Roof Repair Project

Walter reported that he, Charles, William and the roofer met on an emergent basis to discuss the need for and approve the installation of metal clad fascia be added to the building at a cost of $2,400.00. The Board realizes that what happened may have been an inadvertent violation of the open meeting law. A motion was made by Charles Gilman to certify the change in the roof work. Motion seconded by Max Aldrich. Motion passed unanimously.

 

Review V.A.S.A. Membership Exemption Applications (if any)

There are no new applications at this time.

 

Any other non-binding business that may properly be brought before the meeting

Walter asked if there had been any feedback from the town’s people about the patrols done by law enforcement. There has been no feedback.

 There have been no reports to date of hours or number of patrols completed in Sheffield.

 Ed Richardson asked about sand for the ball field for field day. Max will contact the tournament coordinator.

 Max reported that the town is closing the gravel pit on the Ham property that is no longer being used by the town, at the owner’s request.

 Ed Richardson reported that the Food Shelf went today despite a vehicle accident in front of the Town Hall.

 

Adjournment

All business being concluded, the motion was made by Max Aldrich to adjourn, seconded by Charles Gilman and passed unanimously. The meeting adjourned at 6:16 PM.

 

Respectfully submitted,

William St. Peter
Town Clerk

Approved
Select Board
Town of Sheffield

 _________________________________________________
Walter Smith, Chairman

 ____             _______________________________________
Charles Gilman

 _________________________________________________
Maxwell Aldrich

 

 

 

******************** October 2015  ********************

October 7, 2015 Agenda
Sheffield Select Board Meeting
Sheffield Municipal Building
6:00 PM

 

Any Additions, Deletions or Amendments to Agenda
Correspondence
Darcie McCann representative for Invest EAP, a free service provided to paid staff and Select Board members through our relationship with Vermont League of Cities and Towns. “Invest EAP is a Vermont-based non-profit collaborative that has offered comprehensive employee assistance services since 1986. We promote the health and wellbeing of the organizations, employees and family members we serve. Invest EAP provides short-term counseling and referral, management consultation, training and resource information.
Hear resident report on Miller’s Run streambed cleanup project and possible vote on Town funds to support this project in the interest of Town infrastructure management.
Review and possible vote on Vermont Elevator Inspection Services, Inc. Agreement for Conveyance Inspection
Review and possible vote on request from Carol Rossi for construction of a message board at the Transfer Station
Review of recycling questions posed by Karen Horn of VLCT
Review V.A.S.A. Membership Exemption Applications (if any)
Any other non-binding business that may properly be brought before the meeting
Adjournment

 

October 7, 2015
Sheffield Select Board Meeting
Sheffield Municipal Building
6:00 PM

 

Select board Members attending: Walter Smith (Chairperson), Maxwell (Max) Aldrich, Charles Gilman
William St. Peter, Town Clerk
Guests: Ed Richardson (Sheffield), Wendy Scofield (Sheffield)

The meeting was called to order at 6:01 PM with Walter Smith, Chairperson presiding with the following business being transacted:

Any Additions, Deletions or Amendments to Agenda
No changes were put forth.

Correspondence
Community National Bank- notice of automatic renewal of Certificate of Deposit
Northeast Kingdom Waste Management District- notice of Variance for the Collection of Leaf and Yard Waste Application
Downs, Rachlin and Martin- Comcast’s Application to the Public Service Board for Renewal of Certificate of Public Good
State of Vermont- Agency of Education- Accounting from the Education Fund
Casella Waste Services- Merchant Copy of Service Contract
The select board reviewed these documents. No further action taken.

Darcie McCann representative for Invest EAP, a free service provided to paid staff and Select Board members through our relationship with Vermont League of Cities and Towns.
Invest EAP is a Vermont-based non-profit collaborative that has offered comprehensive employee assistance services since 1986. We promote the health and wellbeing of the organizations, employees and family members we serve. Invest EAP provides short-term counseling and referral, management consultation, training and resource information.


Max Aldrich made the motion to pass over this agenda item due to Ms. McCann’s unavailability to attend the meeting. Seconded by Charles Gilman. Motion passed unanimously.

Hear resident report on Miller’s Run streambed cleanup project and possible vote on Town funds to support this project in the interest of Town infrastructure management.
Max Aldrich made the motion to pass over this agenda item due to the town’s person’s unavailability to attend the meeting. Seconded by Charles Gilman. Motion passed unanimously.

Review and possible vote on Vermont Elevator Inspection Services, Inc. Agreement for Conveyance Inspection
The Select board reviewed the Agreement for Conveyance Inspection. Motion was made by Walter Smith to accept the agreement with the following changes. The cancellation item, “This agreement is subject to a 90-day cancellation notice by either party.” was deleted from the agreement. The services would be provided for three years.
The motion was seconded by Charlie Gilman. Motion passed unanimously.
Agreement signed.

Review and possible vote on request from Carol Rossi for construction of a message board at the Transfer Station
The select board agreed to table this item until the November meeting so they can confer with the Wheelock Select board and the Transfer Station attendants.

Review of recycling questions posed by Karen Horn of VLCT
William St Peter will respond to Ms. Horn:
1. The experience with universal recycling has been good overall. The town’s people and the transfer station attendants have done good work. There has been a slight increase in backyard burning and road side dumping.
Changes by the Northeast Kingdom Waste Management District concerning which plastics can be recycled and which cannot has caused some confusion.
2. Rough estimations are that the cost of the trash bags are covering the cost of the purchase of the bags and the compactor pullings.
3. The board had no proposals to improve capacity to implement the law as the program is going well.

Review V.A.S.A. Membership Exemption Applications (if any)
There are no new applications at this time.

Any other non-binding business that may properly be brought before the meeting
Ed Richardson reported that the Town Hall tables were rented recently by a town resident and taken out of town. The board suggested, with agreement from Ed, that this does not pose a problem.

Max Aldrich reported that Dead River will match a lower price quote for off road diesel fuel offered by Butler Family Auto in Barton. Max Aldrich was commended by the rest of the board.

Adjournment
All business being concluded, the motion was made by Charlie Gilman to adjourn, seconded by Max Aldrich and passed unanimously. The meeting adjourned at 6:27 PM.

Respectfully submitted,

William St. Peter
Town Clerk

Approved
Select Board
Town of Sheffield

 _________________________________________________
Walter Smith, Chairman

 ____             _______________________________________
Charles Gilman

 _________________________________________________
Maxwell Aldrich

********************  November 2015  ********************

November 4, 2015 Agenda
Sheffield Select Board Meeting
Sheffield Municipal Building
6:00 PM

 

Any Additions, Deletions or Amendments to Agenda
Correspondence
Report and vote on Accountant for Keniston – Dane Fund
Roy Vance: Presentation of Caledonia County Budget for 2016
Review and vote on revised Agreement for Conveyance Inspection
Review and possible vote on revised Town Road Access Permit Application
Review V.A.S.A. Membership Exemption Applications (if any)
Possible executive session to discuss employee compensation pursuant to 1 V.S.A. § 313(a)(3).
Any other non-binding business that may properly be brought before the meeting
Adjournment

 

November 4, 2015
Sheffield Select Board Meeting
Sheffield Municipal Building
6:00 PM

 

Select board Members attending: Walter Smith (Chairperson), Maxwell (Max) Aldrich, Charles Gilman
William St. Peter, Town Clerk
Guests: Ed Richardson (Sheffield), Wendy Scofield (Sheffield), Sally Wood-Simons (Sheffield), Roy Vance (Caledonia County)

The meeting was called to order at 6:01 PM with Walter Smith, Chairperson presiding with the following business being transacted:

Any Additions, Deletions or Amendments to Agenda
No changes were put forth.

Correspondence
Correspondence reviewed included:
Report from the VT State Police of actions taken during the State Police patrols in Sheffield
Communication from Community National Bank on renewal of CD
Information on District wide recycling system from NEK Waste Management District and the third quarter reporting of Disposal, Recycling and Composting for the Sheffield/ Wheelock Transfer station.
No action was taken by the board on any piece of this correspondence.

Report and vote on Accountant for Keniston – Dane Fund
Sally Wood-Simons reported that the accountant who had worked on the Keniston Dane and Jacob McNeil funds had passed away in the end of October. She contacted the attorney for the fund, Jake Wheeler, who recommended Anne Smith of AM Peisch in St. Johnsbury to take over the duties of accountant for the funds. Motion was made by Max Aldrich to ask Ms. Smith to act as the accountant for these two funds. Motion seconded by Charlie Gilman. Motion passed.

Roy Vance: Presentation of Caledonia County Budget for 2016
Mr. Vance reviewed the Caledonia County Budget with the Board. He explained that the 2016/17 proposed budget is approximately $15,000.00 less than the previous budget. This is due to a reduction in the number of clerical hours needed. As of January 1, 2016, the office will no longer be processing passports. The office will be contracting other accounting services instead of doing the accounting in house.
Mr. Vance will call the Town Clerk in January with the tax rate for the proposed budget. Mr. Vance was thanked for his presentation there being no questions from the meeting attendees.

Review and vote on revised Agreement for Conveyance Inspection
Completed Agreement, as signed by the contractor, regarding conveyance inspection of the elevator at the Sheffield Town Hall was presented to the board. No further action needed

Review and possible vote on revised Town Road Access Permit Application
General access permitting is part of the Road and Bridge Specifications. Sheffield does have a permit form but does not have a process to make the permit official and recordable. Walter Smith made the motion to have Max Aldrich meet with the Town Attorney to draft an ordinance for Sheffield to enable enforcement of the permitting process, for presentation at the next Select Board meeting. Seconded by Charlie Gilman. Motion passed.

Review V.A.S.A. Membership Exemption Applications (if any)
There are no new applications at this time.

Possible executive session to discuss employee compensation pursuant to 1 V.S.A. § 313(a) (3).
Walter Smith made the motion to move into Executive Session to discuss employee compensation pursuant to 1 V.S.A. § 3139(a) (3). Seconded by Charlie Gilman. The Board moved into executive session.

The Select Board meeting reopened at 6:31 PM. Charlie Gilman made the motion to increase the salaries of town employees, Max Aldrich, Dennis Newland, William St Peter and Kathy Newland by fifty cents ($0.50) per hour for each employee. Seconded by Walter Smith. Motion passed with Max Aldrich abstaining.

Any other non-binding business that may properly be brought before the meeting
Ed Richardson asked for board approval to hire a janitor for the Town Hall for two hours per month. The janitor would also be available for times when the Hall was rented. Board approved of the plan.

Max Aldrich asked for the support of the board in a situation where a town’s person is blocking the run outs on a town road. The town is allowed by statue to properly drain the road by using run outs. Max Aldrich will write a letter citing statute to the town’s person. The board agreed to sign the letter.

Adjournment
All business being concluded, the motion was made by Max Aldrich to adjourn, seconded by Walter Smith and passed unanimously. The meeting adjourned at 6:38 PM.

Respectfully submitted,

William St. Peter
Town Clerk

Approved
Select Board
Town of Sheffield

 _________________________________________________
Walter Smith, Chairman

 ____             _______________________________________
Charles Gilman

 _________________________________________________
Maxwell Aldrich

 

********************  December 2015  ********************

December 2, 2015 Agenda
Sheffield Select Board Meeting
Sheffield Municipal Building
6:00 PM

 

Any Additions, Deletions or Amendments to Agenda
Correspondence
Darcie McCann representative for Invest EAP, a free service provided to paid staff and Select Board members through our relationship with Vermont League of Cities and Towns. “Invest EAP is a Vermont-based non-profit collaborative that has offered comprehensive employee assistance services since 1986. We promote the health and wellbeing of the organizations, employees and family members we serve. Invest EAP provides short-term counseling and referral, management consultation, training and resource information.
Review of and probable vote on Town Road Access Policy

Scheduling of January, 2016 joint meeting with Wheelock Select Board members and discussion of possible agenda items for that meeting
Any other non-binding business that may properly be brought before the meeting
Adjournment

December 2, 2015
Sheffield Select Board Meeting
Sheffield Municipal Building
6:00 PM

 

Select board Members attending: Walter Smith (Chairperson), Maxwell (Max) Aldrich, Charles Gilman
William St. Peter, Town Clerk
Guests: Ed Richardson (Sheffield), Wendy Scofield (Sheffield), Darcie McCann (Invest EAP)

The meeting was called to order at 6:00 PM with Walter Smith, Chairperson presiding with the following business being transacted:

Any Additions, Deletions or Amendments to Agenda
No changes were put forth.

Correspondence
Notice from NEK Waste District- Collection of electronic waste is suspended at all NEKWD facilities beginning 12/12/2015
Invitation to Select Board to attend the Vermont Association of Chiefs of Police
Notice from VT League of Cities and Towns- 2016 dues
Invoice for VT League of Cities and Towns Property and Casualty Intermunicipal Fund Renewal contribution


Darcie McCann representative for Invest EAP, a free service provided to paid staff and Select Board members through our relationship with Vermont League of Cities and Towns.
Invest EAP is a Vermont-based non-profit collaborative that has offered comprehensive employee assistance services since 1986. We promote the health and wellbeing of the organizations, employees and family members we serve. Invest EAP provides short-term counseling and referral, management consultation, training and resource information.

Ms. McCann spoke to the Board about the free services available to Sheffield’s paid employees, select board and their households. After a brief discussion, Ms. McCann was thanked for her presentation.

Review of and probable vote on Town Road Access Policy
Max presented and reviewed a draft for a Town Road Access policy and related paperwork with the Board. The policy would apply to all driveway accesses onto Town roads going forward from this date. Charlie Gilman made the motion to accept the policy with the changes that Max had noted. Seconded by Walter Smith. Motion passed. Final versions of the policy and implementation paperwork will be prepared by Max and William.

Walter Smith asked Max Aldrich, as road foreman, to document damage to town roads being caused by existing access roads or driveways that the town will then need to spend funds to repair. Max will submit the documentation to the board for review and determination whether to charge the landowner for the cost of the repairs to the town road.

Scheduling of January, 2016 joint meeting with Wheelock Select Board members and discussion of possible agenda items for that meeting
Sheffield Select board will meet on Wednesday, January 6, 2016 at 6:00 PM

The joint meeting of the Sheffield and Wheelock Select Boards will be held at 7:00 PM that evening here at the Sheffield Town Office.

Any other non-binding business that may properly be brought before the meeting
Town Hall budget is due to the Town Clerk by Friday, January 15, 2016 for Town Budget Meeting on Saturday, January 23, 2016.
The men’s rest room in the hall is in need of repair. Ed Richardson will prepare a scope of work and include in the Town Hall 2016 budget

Adjournment
All business being concluded, the motion was made by Charlie Gilman to adjourn, seconded by Max Aldrich and passed unanimously. The meeting adjourned at 6:42 PM.

Respectfully submitted,

William St. Peter
Town Clerk

Approved
Select Board
Town of Sheffield

 _________________________________________________
Walter Smith, Chairman

 ____             _______________________________________
Charles Gilman

 _________________________________________________
Maxwell Aldrich

 

 

   

 Note that all documents, minutes, notices, statements, etc. appearing on this web site have been duly signed and/or witnessed, as appropriate, whether said original signature(s) appears or not. Contact Mr. William St. Peter, Sheffield Town Clerk at (802) 626-8862 (Tel) or (802) 626-0424 (Fax) or townclerk@sheffieldvt.org regarding access to the aforementioned documents, minutes, notices, statements, etc.

Disclaimer: The information posted here is accurate at the time of posting. As always, changes may occur and will be posted as soon as possible.