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Agenda and Meeting Minutes

Select Board

 

********************  January 2016  ********************

 

January 6, 2016 Agenda
Sheffield Select Board Meeting
Sheffield Municipal Building
6:00 PM

 

Any Additions, Deletions or Amendments to Agenda
Correspondence
Review Linwood Gee Resignation from Planning Commission
Any other non-binding business that may properly be brought before the meeting
Adjournment

 

January 6, 2016 Agenda
Joint Sheffield and Wheelock Select Boards Meeting
Sheffield Municipal Building
7:00 PM

 

Any Additions, Deletions or Amendments to Agenda
Correspondence
Keniston – Dane Educational Fund
Question Regarding Open Top Box Procedure
Review and possible vote on method(s) to segregate Transfer Station Funds from Town General Funds
Possible executive session to discuss employee compensation pursuant to 1 V.S.A. § 313(a)(3).
Any other non-binding business that may properly be brought before the meeting
Adjournment

 

January 6, 2016 Minutes

Joint Select Board Meeting

Sheffield and Wheelock, Vermont

Sheffield Municipal Building

7:00 PM

 

 

Select Board Members attending: Sheffield- Walter Smith (Chairperson), Charles Gilman, Maxwell (Max) Aldrich

Wheelock- Stephen Amos, Lorraine Poulin, Dennis Sawyer

William St. Peter, Sheffield Town Clerk

Doug Reid, Wheelock Town Clerk

Guests: Ed Richardson, Sally Wood-Simons, Wendy Scofield, Gretchen Bristol and Megan Sweeney-Pierce

 

The meeting was called to order at 7:00 PM with Walter Smith, Chairperson welcoming the Wheelock Select Board with the following business being transacted:

 

Any Additions, Deletions or Amendments to Agenda:

There were none.

 

Correspondence

There was none.

 

Keniston-Dane Educational Fund

Sally Wood- Simons announced that Anne Smith of E.M. Peisch has taken over the accounting of the fund following the death of Kenneth Biathrow. Motion made by Lorraine Poulin of Wheelock to accept Ms. Smith as the fund’s new accountant. Seconded by Dennis Sawyer. Motion passed by the Wheelock Select Board. The Sheffield Board had approved Ms. Smith at their November, 2015 meeting.

Applications for the spring semester are available.

 

Question Regarding Open Top Box Procedure

The question is whether transfer station staff can operate the Wheelock front end loader to crush the items down in the open top box without a Mines Safety and Health Administration (MSHA) certification. Doug Reid said that due to the proximity of the Wheelock sand pile containing both sand and salt, which is a mined product, he has been lead to believe that an MSHA certification is required to use the front end loader. The Wheelock Select board will follow up on this question and report back to Sheffield.

 

Review and possible vote on method(s) to segregate Transfer Station Funds from Town General Funds

Walter Smith began discussion on opening a separate bank account for Transfer Station funds. Discussion points as follows:

Stephen Amos- A binding contract between the two towns is needed.

Walter Smith- The transfer station is a joint facility needing a joint resolution.

Stephen Amos- A contract would protect the towns from the other backing out of the station, leaving the other town with the whole project.

Lorraine Poulin- In the event of a catastrophic event at the Transfer Station, Wheelock bears the responsibility since the transfer station is on Wheelock soil. Sheffield has no responsibility. The contract that expired in 2010 is not binding but acts as an agreement.

William St Peter- The contract expiration date aligns with the United States census.

Lorraine Poulin- Anyone handling town money needs to be bonded. Transfer station staff are selling trash bags.

William St. Peter will look into the bonding process.

Max Aldrich made the motion to amend the 2010 contract to allow the town clerks to open a bank account and begin dual town accounting of the check book. The contract will be in force immediately upon approval of both boards.

Seconded by Walter Smith.

Motion passed unanimously.

 

Possible executive session to discuss employee compensation pursuant to 1 V.S.A.313(a)(3)

Walter Smith made the motion to move into executive session to discuss employee compensation. Seconded by Max Aldrich. Motion passed. Meeting moved into executive session at 7:30PM.

 

The meeting came out of executive session at 7:34PM. Walter Smith announced that the joint boards approve a fifty cent raise for Jim Blackbird ($13.25 per hour) and Richard Thompson ($14.00 per hour). The raise also applies to other people working at the transfer station to cover absences and vacations.

  

Any other non-binding business that may properly be brought before the meeting

There was none.

 

Adjournment

All business being concluded, the motion was made by Dennis Sawyer to adjourn, seconded by Walter Smith and passed unanimously. The meeting adjourned at 7:35 PM.

 

Respectfully submitted,

William St. Peter

Town Clerk

 

********************  Fubruary 2016  ********************

February 3, 2016 Agenda

Sheffield Select Board Meeting

Municipal Building

6:00 PM

 

Any Additions, Deletions or Amendments to Agenda

Correspondence

Caledonia County Budget Line Item Resolution

Town Meeting Preparation

Any other non-binding business that may properly be brought before the meeting

Adjournment

 

 

February 3, 2016 Minutes
Sheffield Select Board Meeting
Municipal Building
6:00 PM

Select board Members attending: Charles Gilman, Maxwell (Max) Aldrich
Select board member excused: Walter Smith (chairperson)
William St. Peter, Town Clerk
Guests: Ed Richardson, Sally Wood-Simons

The meeting was called to order at 6:00 PM with Max Aldrich presiding for the vacationing board chairperson, Walter Smith, with the following business being transacted.

 Any Additions, Deletions or Amendments to Agenda
Sign the Forest Fire Warden Appointment form- William St. Peter
Attend to the issue of the hole in the ceiling in the Municipal building in the section where the Fire Equipment is housed.
Additional bulletin board at the Town Hall
Start discussion of the location of the third public notice bulletin board

Max Aldrich made the motion to add these items to the agenda and that Max Aldrich will sign the Forest Fire Warden form in Walter Smith’s absence. Seconded by Charlie Gilman. Motion passed.

Correspondence
Select board Institute on March 12, 2016 in Montpelier
Bush hogging proposal
Copy of the Rutland Town Resolution
Letter from Lyndon Rescue outlining the current cost of ambulance service with low reimbursement rates from Medicaid. William will bring this information to Town Meeting.

Attend to the issue of the hole in the ceiling in the Municipal building in the section where the Fire Equipment is housed.
Max called the contractor, who did not return the call. Select board agreed to have Leslie Newland fix the hole in the ceiling with expenses and labor paid by the Town.

 Additional bulletin board at the Town Hall
Present bulletin board is too small for the notices that need to be posted, especially at the time of elections. It was suggested that Richard Thompson build the board. William will contact him.

Start discussion of the location of the third public notice bulletin board
Notices were put up inside the Post Office. Postal regulations do not allow town postings. William will contact Richard Thompson about fixing the bulletin board that sits outside the Post Office.

Caledonia County Budget Line Item Resolution
Max was in contact with John Hall, side Judge for Caledonia County about the financial discrepancy the Town found at the 2016 budget meeting. Sheffield’s portion was almost twice what it should have been. Mr. Hall looked into the matter. Sheffield’s portion has been corrected and submitted into the Town budget.
Town Meeting Preparation
Town Report is proof read and at the printers. No petitions for special projects or warning articles were received.

Any other non-binding business that may properly be brought before the meeting
Doug Reid received an e-mail from a Wheelock recipient of the Keniston-Dane fund. Sally Wood-Simons read the e-mail for the Select Board. In summary, the e-mail asked if there were more students using the fund or did the fund not do well in the last quarter because the amount of money has gotten smaller. The sender asked that the Town Select boards look at the fund to see why it has diminished. She remembers students getting $1,500.00 each semester. Sally will look at the fund for the last nine years. The fund has increased in value and the number of distributions has increased as well. There are thirty students enrolled in the fund this semester. Some are taking summer sessions, getting three distributions a year. Students are allowed eight distributions over their college career. Sally’s suggestion is to show the sender the financial sheet or have a joint board meeting to discuss the fund or refer the matter to the Wheelock Select board.
IRS regulations allow only 3% of the fund to be re-invested. Previously the money was in mutual funds that were not growing. Fund is now growing in the investment funds. The towns are responsible for keeping the fund growing.
The board agreed that Sally will talk to the sender and show her the funds financials that explain the fund’s growth and distributions.

Ed Richardson spoke to the driver of the truck who has been using the parking area to the north of the village. He said the suggested area is not big enough. He is no longer parking in the area in question.

Ed asked why the budget does not run from Town meeting to Town meeting instead of the calendar year. Max said that the voters could vote to change the town fiscal year. William said there will be push to move the fiscal year from July to June to sync with the school fiscal year. And each year, the town runs for two months without an approved budget.

Town plan is almost done.

Adjournment

Charlie Gilman made the motion to adjourn, seconded by Max Aldrich. Motion passed. The meeting adjourned at 6:32 PM.

 

Respectfully submitted,

William St. Peter
Town Clerk

Approved
Select Board
Town of Sheffield 

_________________________________________________
Walter Smith, Chairman

 ____             _______________________________________
Charles Gilman

 __________________________________________________

********************  Mrch 2016  ********************

 

March 2, 2016 Minutes

Sheffield Select Board Meeting

Municipal Building

6:00 PM

 

Select board Members attending: Walter Smith (chairperson)

Charles Gilman, Maxwell (Max) Aldrich

William St. Peter, Town Clerk

Guests: Ed Richardson, Wendy Scofield

 

The meeting was called to order at 6:00 PM with Walter Smith, chairperson presiding, with the following business being transacted:

 

 

Any Additions, Deletions or Amendments to Agenda

There were no additions, deletions or amendments to the agenda.

 

Elect a Chairperson for the ensuing year

Max Aldrich made the motion to elect Walter Smith the select board chairperson for the ensuing year. Seconded by Charlie Gilman. Motion passed.

 

Will the Board authorize the Chairperson to sign routine paperwork and documents on behalf of the Board including but not limited to excess weight permits

Max Aldrich made the motion to authorize the Chairperson to sign routine paperwork and documents on behalf of the Board including but not limited to excess weight permits. Seconded by Charlie Gilman. Motion passed.

 

Will the Board authorize the Road Foreman to sign routine highway maintenance paperwork and documents including but not limited to road access permits and approval of invoices

Walter Smith made the motion to authorize the Road Foreman to sign routine highway maintenance paperwork and documents including but not limited to road access permits and approval of invoices. Seconded by Charlie Gilman. Motion passed.

 

Appoint Officers for Ensuing Year

Max Aldrich made the motion to appoint the officers as presented……

 

Correspondence

Board members were presented the Town Plan of Waterford, VT.

 

Any other non-binding business that may properly be brought before the meeting

Ed Richardson presented a request for approval that the Food Pantry pay half of the Town Hall electric bill and a $50.00 per month fee for one day Hall use. Max Aldrich made the motion to approve the request. Seconded by Charlie Gilman. Motion passed. Ed Richardson will contact the Food Pantry.

 

Max Aldrich said that the Town will begin sanding the church parking lot on Berry Hill.

 

Ed Richardson presented an estimate from Aubin Electric for electrical work in the town Hall (placement of an outlet for a Food Pantry freezer in the stage area). Select board approved the estimate. The Food Pantry is paying for the work.

 

Ellie Dole resigned from the Town Hall Committee. Ed Richardson will take over duties of rental contracts and fee collection.

 

The School Board will take up the item of generator installation at the School at the April meeting.

 

Ed Richardson thinks that the electric bill at the Miller’s Run School is too high. The school is assessed a demand charge for kilowatts over a certain amount. Ed volunteered, with select board approval to look into the reason for the costs and possibly contact the Public Service Board.

 

Adjournment

Walter Smith made the motion to adjourn, seconded by Charlie Gilman. Motion passed. The meeting adjourned at 6:23 PM.

 

Respectfully submitted,

William St. Peter
Town Clerk

Approved
Select Board
Town of Sheffield 

_________________________________________________
Walter Smith, Chairman

 ____             _______________________________________
Charles Gilman

 __________________________________________________

 

********************  April 2016  ********************

April 6, 2016 Agenda
Sheffield Select Board Meeting
Municipal Building
6:00 PM

 

Any Additions, Deletions or Amendments to Agenda
Correspondence
Review NEKWMD Proposed Charter Amendments and Food Scrap Collection Fees
Review updated Town Hall Rental Contract
Consider Certificate of Deposit Renewal at Community National Bank
Review 2016 enforcement options in lieu of contract with State Police
Any other non-binding business that may properly be brought before the meeting
Adjournment

April 6, 2016 Minutes
Sheffield Select Board Meeting
Municipal Building
6:00 PM

Select board Members attending: Walter Smith (chairperson)
Charles Gilman, Maxwell (Max) Aldrich
William St. Peter, Town Clerk
Guests: Ed Richardson, Wendy Scofield, Norma Williams, Bobbi Bristol, Bernie Ash, Brent Newland, Jason Degreenia, Phil Degreenia, Preston Smith, Gordon Phelps

The meeting was called to order at 6:00 PM with Walter Smith, chairperson presiding, with the following business being transacted:

 Any Additions, Deletions or Amendments to Agenda
There were no additions, deletions or amendments to the agenda.

Correspondence
Workshop notification- dry hydrants
Thank you note from Council on Aging for town appropriation

Review NEKWMD Proposed Charter Amendments and Food Scrap Collection Fees
The site receiving food scraps will no longer be picking up food scraps. NEKWMD was able to secure another site. The rate is $12.50 per tote, a higher rate. A cost of $5.00 per tote is in the waste district budget. The cost the town will be billed is $7.50 per tote for all totes collected after March 31, 2016.

The Waste District is proposing two charter changes. One change is to give more flexibility to the Board of Supervisors for generating revenue and second, to replace Australian ballot voting for annual budget approval with approval of the budget by the Board of Supervisors.

Select board agreed that the town’s people should retain voting on the budget. Max Aldrich made the motion to write a letter to Paul Tomasi, Executive Director explaining their opposition to the charter change. Seconded by Charles Gilman. Motion passed.

Review updated Town Hall Rental Contract
The question of renters needing to be 21 years of age was raised. After discussion, it was agreed that the age requirement was all right.
Max Aldrich made the motion to approve the Sheffield Town Hall Use Contract as written. Charles Gilman seconded. Motion passed.

Ed showed the board a calendar of events being held at the Town Hall. A dance group is using the Town Hall on Tuesday afternoons for a short time. They raise donations ($20.00) to pay for use of the Hall. This is less than the usual rate. The Select board approved use of the Hall by this group.

Ed will buy trash bags for use of those who use the Hall according to the contract.

Consider Certificate of Deposit Renewal at Community National Bank
Max Aldrich made the motion to renew the Certificate of Deposit at Community National Bank. Seconded by Charles Gilman. Motion passed.

Review 2016 enforcement options in lieu of contract with State Police
William contacted the State Police about contract renewal. They will be not be providing services to Sheffield this year due to staffing considerations.

William contacted the Sheriff’s Department. Cost is $35.00 per hour. Sheriff Shatney will be invited to the next board meeting to talk about a contract to patrol in Sheffield.

Any other non-binding business that may properly be brought before the meeting

Town Hall Rental fee and Payment of Electric bill- Food Pantry
Norma Williams explained that the fees and payment of the electric bill voted on at the last select board meeting is not in the Food Pantry’s ability to pay. Money is received by grants and is used to buy the food that is distributed to the people. Second, no outlets are needed on the stage. The new refrigerator will replace the old, inefficient refrigerator in the basement.

Ed Richardson pointed out that the Food Pantry has equipment that runs all the time. The Food Pantry should pay a portion of the electric bill for its equipment and pay toward the expenses of the Town Hall since the pantry uses the Hall.

Norma would not like to see the Food Pantry stop because of the added fees.

Ed urged the selectboard to table the discussion and revisit the decision of fees and payment of the bill. Ed will put together a new proposal for consideration for next month’s selectboard meeting.

Safety issues at the Town Hall- steps at the bottom of the stage should be wider or roped off. Ed will look at the area. Debris from the old building next to the Hall is coming unto the Town Hall property. A tree is growing and encroaching on the Town Hall. Cigarette butts have been found near the ramp.

Gordon Phelps is putting in a new drive way. He is asking if the road be tipped so the water does not flow down the drive.
After discussion, Max and Gordon will look at the ditch and the drive to determine work.

Other discussion focused on a blocked culvert. The road foreman has no knowledge of the culvert and why it was blocked as it occurred before his tenure. The culvert does not appear on the list of existing culverts.

Brent Newland complained of under drained culverts that need flushing, The school is a Union school property. It was determined that the school board is responsible.

Jim Slicer from First Wind announced that First Wind is self-sufficient and Sheffield will receive its payments as expected. Delivery of needed equipment and cranes will be put off until May, due to condition of roads.

Jason Dejulio, select board chair of Wheelock. He asked for use of the Town Hall for Wheelock Town Meeting. Sheffield Select Board agreed. Sheffield will make a decision as to which building Sheffield will use by next month.

Doug Reid suggested an alternate person to pick up the food scraps from the Transfer station. He will talk to him and report back.

Atv ordinance will remain the same and remain in force. Town’s persons can apply for a variance. If a town’s person disagrees with the ordinance, they need to ask the select board for a change and the reason for the change.

Adjournment
Walter Smith made the motion to adjourn, seconded by Charlie Gilman. Motion passed. The meeting adjourned at 7:35 PM.

Respectfully submitted,
William St. Peter

 

********************  May 2016  ********************

May 4, 2016 Agenda
Sheffield Select Board Meeting
Municipal Building
6:00 PM

 

Any Additions, Deletions or Amendments to Agenda
Correspondence
Discussion of and Possible Vote on Contracting with Caledonia County Sheriff’s Department for Law Enforcement
Report and Possible Vote on Liability Insurance Coverage for the Sheffield Fire District # 1
Discussion and Possible Vote on Transfer Station, Bulky Day Concerns
Report on Rejection of Bottle Drive at Station
Any other non-binding business that may properly be brought before the meeting
Adjournment

 

May 4, 2016 Minutes

Sheffield Select Board Meeting

Municipal Building

6:00 PM

 

Select board Members attending: Walter Smith (chairperson)

Charles Gilman, Maxwell (Max) Aldrich

William St. Peter, Town Clerk

Guests: Ed Richardson, Wendy Scofield

Dean Shatney, Caledonia County Sherriff

 

The meeting was called to order at 6:03 PM with Walter Smith, chairperson presiding, with the following business being transacted:

  

Any Additions, Deletions or Amendments to Agenda

There were no additions, deletions or amendments to the agenda.

 

Correspondence

2016 Final Cash Flow Report of School District

Certificate of Deposit with Community National Bank has been renewed.

Notice of Debtor’s Amended Motion for Order- Chapter 11 filing of SunEdison.

Sheffield’s town attorney is researching the land records of the deeded owners of the Vermont Wind, LLC property. The attorney is also contacting the First Wind / SunEdison attorneys as to whether Sheffield should have any concerns about Vermont Wind, LLC’s obligations to Sheffield in light of the SunEdison bankruptcy.

 

Discussion of and Possible Vote on Contracting with Caledonia County Sheriff’s Department for Law Enforcement

Sheriff Dean Shatney talked with the Select board about patrols in Sheffield. He will work with the town to determine patrol routes, days and times of patrols. Rate is $35.00 per hour. Dispatch on evenings and weekends is $37.50 per hour, if needed. He will coordinate with the Vermont State Police Drug Task Force on any drug related issues.

 

Max Aldrich made the motion to hire the Caledonia Sheriff’s Department at 24 hours per month for a six month period with a review of patrol routes and times at six weeks, starting May 15, 2016. Seconded by Charlie Gilman. Motion passed.

 

The town approved money in the budget at the 2016 Town meeting for the patrols. The number of hours over six months stays within the budget limits.

 

The Select board will complete the contract to include areas to patrol, days and times and send the contract to Sheriff Shatney. William St. Peter will act as contact between the Select board and the Sheriff’s Department.

 

Report and Possible Vote on Liability Insurance Coverage for the Sheffield Fire District # 1

Without information to present to the Board or a representative at the meeting, the item was passed over.

 

Discussion and Possible Vote on Transfer Station, Bulky Day Concerns

Report on Rejection of Bottle Drive at Station

Furniture, such as sleeper sofas do not need to be broken down to remove the metal workings before disposal at Bulky day.

The transfer station staff would like advance notice of the quantity of large items they should expect on Bulky days so they can have the right number of boxes. On a voluntary basis, townspeople would call ahead of bulky day to notify the attendants of what they will be bringing. Information of how to do this will be available at the transfer station. People who do not call ahead will still be able to drop off large items on bulky days.

 

Sheffield/ Wheelock Fire Department bottle drive will be held at the Wheelock Town Hall.

 

Any other non-binding business that may properly be brought before the meeting

Town Hall Information, Revision of charges to the Food Pantry (Ed Richardson)-

Food Pantry is requested to pay for one day’s rent of the Hall per month ($50.00) and $40.00 per month for electrical usage.

 

Ed noted that the Food Pantry’s bank balance as of April 30, 2016 is $8,432.47. Sheffield should not be providing all the funds to cover the Food Pantry’s use of the Town Hall. The expenses should be divided amongst the three towns of Sheffield, Wheelock and Sutton. He suggested that these town’s make an appropriation in the warning for the next Town Meeting to cover Food Pantry costs.

 

Max Aldrich made the motion to pass the revised request of $90.00 per month, payable by the Food Pantry to the Town of Sheffield. Walter Smith amended the motion to include a start date of June 1, 2016. Seconded by Charles Gilman. Motion passed.

Ed Richardson will go to Wheelock and Sutton Food Pantry representatives to discuss this request with them.

 

Adjournment

Charlie Gilman made the motion to adjourn, seconded by Max Aldrich. Motion passed. The meeting adjourned at 6:48 PM.

  

Respectfully submitted,

William St. Peter

Town Clerk

 

********************  June 2016  ********************

June 1, 2016 Agenda
Sheffield Select Board Meeting
Municipal Building
6:00 PM

 

Any Additions, Deletions or Amendments to Agenda
Correspondence
Replacement for Anthony Wilbur as Health Officer
Discussion of Possible Public Health Risk Situations
Cemetery Committee Concerns
Report and Possible Vote on Liability Insurance Coverage for the Sheffield Fire District #1 (Tabled at May Meeting)
Any other non-binding business that may properly be brought before the meeting
Adjournment

June 1, 2016 Minutes

Sheffield Select Board Meeting

Municipal Building

6:00 PM

 

Select board Members attending: Walter Smith (chairperson)

Charles Gilman, Maxwell (Max) Aldrich

William St. Peter, Town Clerk

Guests: Ed Richardson, Wendy Scofield, Sally Wood-Simons, Rod Dwyer, Bobbi Bristol, Hugette Thompson, Tonie Masure, Colleen Belanger

 

The meeting was called to order at 6:01 PM with Walter Smith, chairperson presiding, with the following business being transacted:

  

Any Additions, Deletions or Amendments to Agenda

Decision on Town Meeting 2017 location

Information from the Food Pantry

Both items will be placed before non-binding business

 

Correspondence

From the Delinquent Tax Collector and Town Attorney: List of properties to initiate tax sale

Offer to join the North East Kingdom Chamber of Commerce- declined

 

Replacement for Anthony Wilbur as Health Officer

Mr. Wilbur has verbally tendered his resignation as town Health Officer. His term ends at the end of this month. In response to a question about what the Health Officer does. William St Peter said that that Health Officer is a part of the Local Health Board along with the Select Board. He or she is the person in the field who follows up on heath complaints and acts as liaison with other health authorities.

Walter Smith requested the resignation in writing while the Select Board considers his replacement.

 

Discussion of Possible Public Health Risk Situations

The Town Clerk received a call that a case of alleged elder exploitation of a town resident was reported to Elder Services. The Select Board asked that William St Peter call Elder Services to verify report.

Max Aldrich received a complaint of a large amount of trash on Ingalls Drive. He and the Caledonia County Sheriff will visit the site.

 

Cemetery Committee Concerns

Sally Wood-Simons presented the Rules of Operation Governing Town Cemeteries. After due consideration, Charles Gilman made the motion to approve the Rules. Seconded by Walter Smith. Motion passed.

 

Report and Possible Vote on Liability Insurance Coverage for the Sheffield Fire District # 1 (Tabled at May Meeting)

William St. Peter reported that the Sheffield/ Wheelock Fire District treasurer reported to him that the Vermont League of Cities and Towns confirmed that it is not possible for the fire district to be covered under the town membership or an extension of the town’s liability insurance.

 

Decision on Location of Next Sheffield Town Meeting

Due to request by Wheelock to hold their town meeting in a site in Sheffield and numerous voters wanting to return to the Town Hall, Max Aldrich made the motion to hold the 2017 Town Meeting in the Sheffield Town Hall. Seconded by Charlie Gilman. Motion passed.

 

Concerns of Food Pantry Directors over rental fee and partial payment of electric bill

Rodney Dwyer, Secretary of the Food Pantry opened by referring to an e-mail from the Sheffield Food Pantry Board of Directors to the Sheffield Select Board, dated today, noting that every dollar from donations, grants and fundraising goes to purchase food and equipment.

Walter Smith summarized the Select Board position that Sheffield has funded 100% of the municipal expenses related to the Food Pantry, namely, the electricity to run the refrigerators and freezers and Town Hall rental. This has only recently come to light. The Select Board feels that the Sheffield residents were not aware of this expense. He said that the Select Board has no intent to take away any space or confine any operations of the Food Pantry or the good work that they do.

Mr. Smith asked that the Food Pantry Director from each town (Sheffield, Wheelock and Sutton) write a letter requesting a town appropriation of $320.00 be made to the Food Pantry for next year’s Town Meeting. Each town would send their check to the Food Pantry who would in turn send the money to Sheffield.

William will send three copies of the May 2016 Select Board minutes to Rod Dwyer, as the Food Pantry’s contact person.

 

Any other non-binding business that may properly be brought before the meeting

There was no other business.

 

Adjournment

Walter Smith made the motion to adjourn, seconded by Max Aldrich. Motion passed. The meeting adjourned at 6:43 PM.

 

Respectfully submitted,

William St. Peter

Town Clerk

 

 

********************  July 2016  ********************

July 6, 2016 Agenda
Sheffield Select Board Meeting
Municipal Building
6:00 PM

 

Any Additions, Deletions or Amendments to Agenda
Correspondence
Kathy Newland Regarding Town Clerk’s Office Dedication
Town Office and Town Hall Floors and Painting
Review and Sign Cemetery Lot Perpetual Care Agreement
Replacement for Anthony Wilbur as Health Officer (Continued from June Meeting)
Reports on Actions Taken on Possible Public Health Risk Situations
Town Highway 13 Rerouting Acquisition (New Duck Pond Road Curve)
Update on Town Highway 31 (Hams Camp Road)
Discussion and Possible Vote on Adopting a Local Speed Ordinance in Accordance with Vermont Statute Title 23, Chapter 13, §1007(f)
Review and Possible Action on Energy Saving Street Light Replacement Program
Any other non-binding business that may properly be brought before the meeting
Adjournment

 

July 6, 2016 Minutes
Sheffield Select Board Meeting
Municipal Building
6:00 PM

 

Present: Walter Smith and Maxwell (Max) Aldrich, Charles Gilman was absent
Select Board members
William St. Peter, Town Clerk
Ed Richardson, Brian (Biff) Mahoney, Al Robertson, Kathy Newland, Steve Mociak, Wendy Scofield
The meeting was called to order at 6:04 PM by Walter Smith as Chairman with the following business being transacted:


Agenda Items:


Any Additions, Deletions or Amendments to Agenda
There were no changes to the agenda

Correspondence
Several items of correspondence were reviewed.
Education tax rate from the State of Vermont (increase of approximately $0.04)
Notice of tax sale for properties in Sheffield on -08/10/2016
Consumer confidence report from the Water District
Check from Sutton, VT to be processed through the General Fund and sent to the Food Pantry.

Kathy Newland Regarding Town Clerk’s Office Dedication
Mrs. Newland suggested to the Board that the Town Clerk’s office be dedicated to Garth Chesley, who designed and built the room. Walter Smith made the motion to approve the dedication plan, including refreshments and a plaque with Garth’s picture to hang in the Town Office on a convenient day in October 2016. Seconded by Max Aldrich. Motion passed.

Town Office and Town Hall Floors and Painting
Mrs. Newland asked if the interior walls in the Town Office could be painted. Last time they were painted, excluding the back wall was 2000. The floors in the Town Hall and the Town Office would be polished and waxed prior to the October dedication.
Motion made by Max Aldrich to complete the work. Seconded by Walter Smith. Motion passed.

Review and Sign Cemetery Lot Perpetual Care Agreement
Perpetual agreement signed by the Board.

Replacement for Anthony Wilbur as Health Officer (Continued from June Meeting)
Walter Smith, as Chairperson of the Select Board is the Town Health Officer by Vermont statute until a replacement is appointed.

Reports on Actions Taken on Possible Public Health Risk Situations
William contacted Adult Protective Services regarding the report of elder exploitation and received no call back.
Max Aldrich went to the property identified in a complaint about trash accumulation with the Sheriff. The trash was picked up. No one was home. They could see through an open door into the garage that there was trash in the garage. Max suggested a letter be drafted by the Town Clerk requesting the trash be brought to the Transfer Station in the appropriate bags for disposal. The letter will be available to be signed next week.

Town Highway 13 Rerouting Acquisition (New Duck Pond Road Curve)
The survey of the road in question was completed. Map with a description of the work on TH 13 was also done. Max Aldrich will meet with Mr. Spicer of Frist Wind and Richard Ziobron, surveyor, to get their input. William will contact the town attorney to prepare a deed.

Update on Town Highway 31 (Hams Camp Road)
Max Aldrich checked the land deeds and maps in the area of TH 31. The State has the road as 0.10 of a mile. Area residents agree that the road goes to the town line. There are two properties that need access from this road. Max will talk to the State to put the road on the maps as a Class 4 road. The agenda item will be re-visited by the Select Board after a response from the state.

Discussion and Possible Vote on Adopting a Local Speed Ordinance in Accordance with Vermont Statute Title 23, Chapter 13, §1007(f)
Walter Smith explained that VT statue allows towns to adopt state speed limits on state roads as a town speed limit. To adopt a local speed ordinance would be a financial advantage to the town. The board and the majority of the people present agreed that excessive speed is a problem on Route 122. Max Aldrich made the motion to adopt a local speed limit ordinance on state route 122. Seconded by Walter Smith.
Ordinance will be drafted and signed at the next meeting.

Review and Possible Action on Energy Saving Street Light Replacement Program
William summarized the process of converting the present street lights to LED lights. Conversion program payback analysis shows a 25 month time for the town to re-coup cost of conversion in savings from the new lights. Process includes a flat monthly fee for service.
Max Aldrich made the motion for William to begin the replacement program. Seconded by Walter Smith. Motion passed.

Any other non-binding business that may properly be brought before the meeting
Citizen complaint of parking on the right of way on a state highway at a village home. Walter requested that a courtesy call be made to the Sheriff’s Department to make them aware.
Al Robertson notified the Board that he will clean a ditch near his property where he lands his wood. Max Aldrich offered help which Al declined.
Al also offered an invitation to a Walk in the Woods event on August 20, 2016.
Biff Mahoney reported that the Miller’s Run School is having the school roof replaced and the skating rink will be placed over the tennis courts.
Steve Mociak commented on the stop at the junction of Berry Hill Road and VT Route 122. The gravel should be removed, STOP be painted on the road and the STOP sign be placed at the corner where vehicles need to stop. The STOP sign on Berry Hill Road should be changed to read STOP AHEAD. Max Aldrich commented that the sign was placed away from the corner as a courtesy to a former owner of the house. Mr. Mociak gave his permission to put the sign at the corner of Berry Hill Road and VT Route 122.

Adjourn
With no other business to come before the Board, Walter made a motion to adjourn, seconded by Max, the motion passed and the meeting was adjourned at 6:47 pm.

Respectfully submitted,
William St. Peter

Town Clerk

********************  August 2016  ********************

August 3, 2016 Agenda
Sheffield Select Board Meeting
Municipal Building
6:00 PM

 

Any Additions, Deletions or Amendments to Agenda
Correspondence
Review Information and Set 2016 Tax Rates
Appoint Assistant Sexton
Adopt Final Local Enforcement of Speed Limit on State Highway Ordinance for VT Route 122
Any other non-binding business that may properly be brought before the meeting
Adjournmen

August 3, 2016 Minutes
Sheffield Select Board Meeting
Municipal Building
6:00 PM

 

Present: Walter Smith, Maxwell (Max) Aldrich and Charles Gilman
Select Board members
William St. Peter, Town Clerk
Brian (Biff) Mahoney, Wendy Scofield

The meeting was called to order at 6:01 PM by Walter Smith as Chairman with the following business being transacted:

 

Agenda Items:

 

Any Additions, Deletions or Amendments to Agenda
There were no changes to the agenda

 

Correspondence
There was no correspondence to discuss.

 

Review Information and Set 2016 Tax Rates
Total funds to be raised for the general and highway budgets, as approved at Town Meeting 2016 is $490,713.28. Estimated combined receipts and highway surplus to reduce tax rate $83,260.00. Vermont Wind, LLC supplement applied is approved at Town Meeting $208,869.13. Resulting in an amount to be raised by taxes of $198,584.15. The combined calculated town tax rate for 2016 is $0.1969, down $0.0368 from the 2015 town tax rate.
Education tax rate for homestead is $1.6474 and non-residential is $1.5048.
Max Aldrich made the motion to set the 2016 tax rate at:

Total Combined Homestead tax rate at $1.8443 (up $0.0015 from 2015)

Total Combined Non-residential Tax Rate at $1.7017 (up $0.0051 from 2015)

Seconded by Charlie Gilman. Motion passed.
Tax bills are expected to be mailed out the second week in August, 2016

 

Appoint Assistant Sexton
Kathy Newland has volunteered to act as assistant sexton, helping with some grounds work and primarily paperwork. Walter Smith made the motion to appoint Kathy Newland as assistant sexton. Seconded by Max Aldrich. Motion passed.

 

Adopt Final Local Enforcement of Speed Limit on State Highway Ordinance for VT Route 122
The ordinance for local enforcement of speed limit on VT Route 122 was reviewed by the Select Board. The ordinance mirrors the speed limits on Route 122 within the Town of Sheffield as set by the State. Money levied in fines will return to Sheffield through this ordinance. Charlie Gilman made the motion to accept the ordinance as written. Seconded by Max Aldrich. Motion passed.

 

Any other non-binding business that may properly be brought before the meeting
The Sheffield Town Plan was presented to the Select Board for their review. The Board will hold a public hearing on the Plan at their regular warned September Select Board meeting.  William will see to the necessary extra advertising for this hearing.
The School Board has voted to get a generator that will provide electricity to the school. Marc Brown is working on grant writing for 1/3 of the cost of the $70,000 generator. Brian Mahoney notified the Select Board that Sheffield will be asked at Town Meeting to approve one-third of the generator’s cost, as will Wheelock. Walter Smith questioned if a generator of that size is needed to power every circuit and what circuits are necessary to protect the building and to use the building as an emergency shelter. The discussion will be continued at the next meeting when more information will be available.
Max Aldrich asked Brian Mahoney to bring to the School Board the request for the School Board to buy a broom attachment for the front of a Sheffield Town truck. The Highway Department will sweep the school parking lot in exchange for the use of the broom to clean Sheffield intersections.

 

Adjourn
With no other business to come before the Board, Walter made a motion to adjourn, seconded by Max, the motion passed and the meeting was adjourned at 6:23 pm.

 

Respectfully submitted,
William St. Peter

Town Clerk

 

Approved
Select Board
Town of Sheffield

Walter Smith, Chairman

Charles Gilman

Maxwell Aldrich

 

********************  September 2016  ********************

 

September 7, 2016 Agenda

Sheffield Select Board Meeting

Municipal Building

6:00 PM

 

 

Any Additions, Deletions or Amendments to Agenda

Correspondence

Discuss Driveways Draining into Roads

Review V.A.S.A. Membership Exemption Application

Any other non-binding business that may properly be brought before the meeting

Adjournment

 

September 7, 2016 Minutes
Sheffield Select Board Meeting
Municipal Building
6:00 PM

 

Present: Walter Smith, Maxwell (Max) Aldrich and Charles Gilman, Select Board members

William St. Peter, Town Clerk

Ed Richardson, Town Hall Committee

Marc Brown, Keith Ballek, Jennifer Botzojorns, Wendy Scofield, Guests

The meeting was called to order at 6:00 PM by Walter Smith as Chairman with the following business being transacted:

Agenda Items:

 

Any Additions, Deletions or Amendments to Agenda

There were no changes to the agenda

Correspondence

Several items of correspondence were reviewed but none needed any specific action.

 

Discuss Driveways Draining into Roads

Max Aldrich opened discussion of the Select Board’s stand on landowner’s access to Town roads that do not meet the Town Ordinance for Road Access or for which a permit has not been completed prior to work. Max stated that the ordinance was put in to place to assure that Town roads would not be damaged due to improperly constructed access. Walter Smith added that the landowner would have a recorded deeded access with a successfully completed permit and approved completion of the access.

In the case of an unpermitted access, Walter requested that Charles Gilman and Max Aldrich review the access and give a written notice of access requirements and comments to the landowner.

Max also said that the Town should have a road opening permit for times when the road needs to be dug up for any reason.

 

Review V.A.S.A. Membership Exemption Application

An application for exemption for VASA membership was reviewed by the Board. Discussion was tabled until Max Aldrich can talk to Dan Hale of VASA about VASA membership and access to VASA trails in relation to the Town ordinance.

 

Any other non-binding business that may properly be brought before the meeting

Marc Brown, Emergency Coordinator and Sheffield/ Wheelock Fire Chief and Jennifer Botzojorns, Superintendent of Schools for Caledonia North Supervisory Union (CNSU) explained the plans for Miller’s Run School to become a certified Red Cross shelter. The Red Cross has viewed the school. The requirement that is missing is a generator to heat the school and provide electricity. A junction box can be installed to provide for automatic switch over to the generator. If only certain circuits were put on the generator then each of the 5 school zones would have to be turned on manually.

Cost would be approximately $60,000.00 with possible funding from CNSU ($20,000), grant from the USDA ($20,000) and the remainder from Sheffield and Wheelock at $10,000 each.

If the school is certified as a Red Cross shelter, then the cost of electricity and any food used during an emergency situation would be reimbursable to the Town from FEMA.

Marc will draft a letter of support for the Select Board to sign to be submitted with the grant application to the USDA. Walter Smith requested a proposal from Marc Brown and CNSU before January 1, 2016 to be considered for the 2017 budget to be considered at Town Meeting.

The North East Study Group has been formed to research school consolidation in the area.

Ed Richardson reported that the front porch of the Town Hall had been painted. The painter has been paid. That did not leave money for the paint and supplies. Max Aldrich made the motion to pay for the paint, seconded by Walter Smith. Motion passed.

Ed thanked Max Aldrich for the use of the loader for the pony pulling at Field Day.

The Town of Sutton has sent its share of the money for the Food Pantry rent to Sheffield for this year. Since then, no money has been received from the Food Pantry for rent of the Town Hall. The Food Pantry will be billed for the remaining money.

 

Adjourn

With no other business to come before the Board, Walter made a motion to adjourn, seconded by Max, the motion passed and the meeting was adjourned at 6:41 pm.

 

Respectfully submitted,

William St. Peter

Town Clerk

 

Approved

Select Board

Town of Sheffield

 Walter Smith, Chairman

 Charles Gilman

 Maxwell Aldrich

 

********************  October 2016  ********************

October 5, 2016 Agenda
Sheffield Select Board Meeting
Municipal Building
6:00 PM

 

Any Additions, Deletions or Amendments to Agenda
Correspondence
Hear Report on VASA membership clause in the Town Snowmobile and ATV Ordinance
Vote on Amending the Town Snowmobile and ATV Ordinance
Review VASA Membership Exemption Applications (if still applicable)
Review Estimates on Repair / Replacement of Propane Furnaces in the Fire Department and Highway Garage Areas and Vote on Vendor to Complete Needed Work
Any other non-binding business that may properly be brought before the meeting
Adjournment

October 5, 2016 Minutes
Sheffield Select Board Meeting
Municipal Building
6:00 PM

 

Present: Walter Smith, Maxwell (Max) Aldrich and Charles Gilman, Select Board
William St. Peter, Town Clerk
Ed Richardson, Town Hall Committee, Sally Wood-SimonsThe meeting was called to order at 6:00 PM by Walter Smith as Chairman with the following business being transacted:

Any Additions, Deletions or Amendments to Agenda- none

Correspondence
The Board reviewed correspondence between a Sheffield resident, State legislators for Sheffield and VTrans Transportation Manager regarding paving of Route 122 in Sheffield along with several other items. No action was necessary on any of this correspondence.

Hear Report on VASA membership clause in the Town Snowmobile and ATV Ordinance
Vote on Amending the Town Snowmobile and ATV Ordinance
Relating to discussion tabled at the September 2016 Select board meeting on the requirement in the town ordinance that ATV’s using public roads must have a VASA plate, the VT League of Cities and Towns provided guidance that the requirement is not legal or enforceable. The ordinance should be removed from the ordinance.
Motion was made by Max Aldrich to strike clause G in Section IV from the ordinance. Seconded by Walter Smith. Passed unanimously.

The ordinance will be re-written and signed. Max Aldrich will contact the Sheriff’s department about the change in the ordinance.

Review VASA Membership Exemption Applications (if still applicable)
With the requirement removed from the ordinance, exemptions are no longer needed.

Review Estimates on Repair / Replacement of Propane Furnaces in the Fire Department and Highway Garage Areas and Vote on Vendor to Complete Needed Work
Inspections of the furnaces in the Town Garage and Fire Department were conducted by Dead River Co. in September. At that time, it was noted that the furnace in the Fire Department needed a new purge fan relay. The furnace in the Town Garage had a crack in the heat exchanger, was deemed unsafe and “red tagged”.
Two companies submitted estimates.


Dead River- $3,260.00 to install a new furnace with the necessary venting and gas lines and removal of the old unit. Dead River can also get the part for the Fire Dept. furnace for $140.89. The Town will need to hire an electrician to install the part.

Bourne’s Energy- replacement of furnace- $6,224.02. Quotes are valid if the Town uses Bourne’s Energy as the LP supplier.
Installation of purge fan relay-$601.50

Walter Smith made the motion to accept the estimate from Dead River to complete the work. Seconded by Max Aldrich. Motion passed.

Any other non-binding business that may properly be brought before the meeting
Max will look into the question of an easement for access to one of the Town cemeteries.

Adjournment
There being no further business, Max Aldrich made the motion to adjourn, seconded by Charlie Gilman. Motion passed. Meeting was adjourned at 6:28PM.

Respectfully submitted,
William St. Peter
Town Clerk

Approved
Select Board
Town of Sheffield

______________________________________
Walter Smith, Chairman
_____________________________________
Charles Gilman
______________________________________
Maxwell Aldrich

Sheffield Board of Civil Authority
October 5, 2016
Municipal Building

Members present: Walter Smith, (chairperson), Max Aldrich, Charles Gilman, Select Board
William St Peter, Town Clerk
Ed Jewell, Sally Wood-Simon, Ed Richardson
The meeting was called to order at 5:12 PM.

There were no Additions, Deletions or Amendments to Agenda.

Review the Voter Checklist
Voter checklist was distributed for review with several comments and recommendations made by members of the board.
Review List of Challenged Voters
As above.
Vote on Authorizing the Town Clerk to Purge Challenged Voters from the Checklist after the General Election to be Held on November 8, 2016
Motion made by Walter Smith to purge the challenged voters from the checklist after the November 2016 General election, seconded by Charlie Gilman. Motion passed unanimously.
Any other non-binding business that may properly be brought before the meeting.
There being no other business, the motion was made to adjourn by Walter Smith and passed. Meeting adjourned at 5:37PM.

Respectfully submitted,

William St. Peter
Sheffield Town Clerk

 

Board of Abatement
October 5, 2016
Sheffield, VT

Attendees: Walter Smith, Max Aldrich, Charles Gilman; Select Board
William St. Peter, Town Clerk
Sally Wood-Simons, Ed Jewell, David Eliassen, Ed Richardson.
Not in attendance: Michael Caristi, Gay Ellis,
Board of Abatement was called to order at 5:00 PM by Walter Smith, chairperson of the Select Board.


Request for tax abatement on Property at New Duck Pond Road, parcel # 01310806
Property Owner, Michael Caristi.
Property description: camp on 55.89 acres assessed at $115,500
Total property taxes owed- $19,875.22 for the years 2010 to current.  Arrangements had been made between the delinquent tax collector and Mr. Caristi for payment of back taxes. No payments have been made recently.
Reason for abatement- cannot afford to pay the taxes as presented in a letter by Mr. Caristi.
After review of the information sent to the Board by Mr. Caristi and the records of the delinquent tax collector, the board made the unanimous decision not to abate taxes for this property and move to tax sale.
Motion to adjourn was made by Charles Gilman, seconded by Max Aldrich. Motion passed.
Meeting adjourned at 5:11 PM.

Respectfully submitted,
William St. Peter
Town Clerk and Lister

 

********************  November 2016  ********************

November 2, 2016 Agenda
Sheffield Select Board Meeting
Municipal Building
6:00 PM

 

Any Additions, Deletions or Amendments to Agenda
Correspondence
Review Request for Declassification of Dunbar Road
Review and Sign Cemetery Lot Perpetual Care Agreement
Any other non-binding business that may properly be brought before the meeting
Adjournment

 

November 2, 2016 Minutes

Sheffield Select Board Meeting

Municipal Building

6:00 PM

 

Present: Walter Smith, Maxwell (Max) Aldrich and Charles Gilman, Select Board

William St. Peter, Town Clerk

Ed Richardson, Town Hall Committee, Wendy Scofield, Ed York, Kim Hudson 

The meeting was called to order at 6:01 PM by Walter Smith as Chairman with the following business being transacted:

 

 

Any Additions, Deletions or Amendments to Agenda

The Sheffield Right of Way Acquisition and Right of Way will be discussed after Cemetery Lot Perpetual Care Agreement.

 

Correspondence

Regarding SunEdison Notice of Auction and Sale Hearing- The town attorney is aware of the sale notice and has been in contact with Sheffield project manager. His information is that the Sheffield project, owned by Terraform, is not part of the bankruptcy of SunEdison. He has also sent an e-mail to the attorney dealing with the legal matters affecting the project. Sheffield’s attorney will keep the Select Board informed. 

Copies of the State Water Quality regulations were distributed for the board to review. 

Quarterly Disposal, Recycling and Composting Facility report for the Sheffield/ Wheelock Transfer Station received and reviewed. 

Notice from Community National Bank of Certificate of Deposit renewal at interest rate of 0.2500%.

 

Greensboro Hazard Mitigation Plan 2016 from the Sheffield Planning commission for the Board’s information.

 

Review Request for Declassification of Dunbar Road

Town resident, Kim Hudson and Land owner, Ed York are requesting that a section of Dunbar Road be de-classified. The Board considered the impact of de-classification on the public, adjacent land owners and the requesting land owner.

The Board decided on these actions:

 

Review and Sign Cemetery Lot Perpetual Care Agreement

The Select Board reviewed and signed a cemetery lot perpetual care agreement.

 

Any other non-binding business that may properly be brought before the meeting

Max Aldrich notified the Board that a resident has placed a dirt pile in the Town’s right of way. Walter Smith made the motion to send a letter to the resident to move the dirt pile within ten (10) days or the Town will remove it at the resident’s expense. Max Aldrich will sign the letter on behalf of the Board. Seconded by Charles Gilman. Motion passed.

 

Paperwork was received from Town attorney Clarke Atwell regarding the Sheffield Right of Way Acquisition on Duck Pond Road. A date for a public will be determined at the December Select Board meeting. The road improvements would not begin until the spring of 2017.

 

Ed Richardson asked if there was opposition to a change in the Town Hall Rental Contract. The Hall could be used for an event to end at 10:30 PM. All clean up would be completed by midnight. The exception would be for New Year’s Eve.

 

Ed also asked if he could hire a janitor for the Town Hall for three hours a month to do some cleaning. The Board agreed.

 

With the new state water regulations, the floor drains in the Town Garage would need to drain into a tank which is then pumped out. Max will keep the Board informed.

 

Residents have noted vehicles speeding on Sheffield Square Road. Speed limits are posted at 40 mph. The Board agreed to post sheriffs to stop anyone who is speeding and ticket as allowed by law.

 

The furnace in the Fire Department section of the Municipal Building has been repaired. The new Fire Chief will be given the bill for the shared cost.

 

Charles Gilman brought up an incorrect charge for a cemetery lot. William St. Peter will look into correcting the payment.

 

Adjournment

There being no further business, Max Aldrich made the motion to adjourn, seconded by Charlie Gilman. Motion passed. Meeting was adjourned at 6:57PM.

 

Respectfully submitted,

 

 

William St. Peter

Town Clerk

 

Approved

Select Board

Town of Sheffield

 

_________________________________________________

Walter Smith, Chairman

 

____             _______________________________________

Charles Gilman

 

_________________________________________________

Maxwell Aldrich

 

********************  December 2016  ********************

December 7, 2016 Agenda
Sheffield Select Board Meeting
Municipal Building
6:00 PM

 

Any Additions, Deletions or Amendments to Agenda
Correspondence
Review Renewal of Contract with Caledonia County Sheriff’s Dept. for 2017 Budget
Caledonia County budget presentation (if Available)
Declassification of Dunbar Road - Warning for January Public Hearing
Sheffield Right of Way Acquisition - Warning for January Public Hearing
Clarification of Price of Cemetery lots
Discussion of March Meeting Date – Before or After Town Meeting
Salary review for Town Employees
Benefits review for Town Employees
Determine Proposed Date and Time for January Joint Sheffield / Wheelock Select Boards Meeting
Decide on Action to be Taken Regarding Floor Drains in Highway Garage and Fire Department
Adjournment

 

December 7, 2016 Minutes
Sheffield Select Board Meeting
Municipal Building
6:00 PM

 

Present: Walter Smith, Maxwell (Max) Aldrich and Charles Gilman, Select Board
William St. Peter, Town Clerk
Ed Richardson, Town Hall Committee, Wendy Scofield, Stephen Mociak
The meeting was called to order at 6:01 PM by Walter Smith as Chairman with the following business being transacted:

 

 

Any Additions, Deletions or Amendments to Agenda
There were no additions, deletions or amendments.

Correspondence

The Select Board asked that the landowner be notified that they have the right to plow and maintain the Class IV road to the residence.

The remaining correspondence needed no action from the Board.

 

Review Renewal of Contract with Caledonia County Sheriff’s Dept. for 2017 Budget

The Board decided to renew the contract at level funding from 2016. The contract will be signed at a later date.

 

Caledonia County budget presentation (if Available)

The Board was presented with the FY 2017 County Budget. No action needed.

 

Declassification of Dunbar Road - Warning for January Public Hearing
The Board determined that notifications and postings could not be completed according to Vermont Statute for a hearing to be held at their January meeting therefore, the hearing will be held in conjunction with their February meeting.
A Site Visit to Dunbar Road will be held on Wednesday, February 1, 2017 at 12:30 PM and the Public Hearing on declassification of the road will be held at their 6:00 pm meeting that evening prior to the regular Select Board Meeting

.

 

Sheffield Right of Way Acquisition - Warning for January Public Hearing
The Board determined that notifications and postings could not be completed according to Vermont Statute for a hearing to be held at their January meeting therefore, the hearing will be held in conjunction with their February meeting.

A Site Visit to the New Duck Pond Road acquisition site will be held on Wednesday, February 1, 2017 at 12:00 PM and the Public Hearing on the acquisition will be held that evening prior to the regular Select Board Meeting

 

Clarification of Price of Cemetery lots

The cost of Lots marked A or B in Section A of the Dexter Cemetery are $250.00 each. If both lots are purchased, cost is $500.00.

 

Discussion of March Meeting Date – Before or After Town Meeting

Max Aldrich moved that the March Select Board meeting be held on Wednesday, March 8, 2017 at 6:00 PM, after Town Meeting. Seconded by Charles Gilman. Motion passed.

 

Salary review for Town Employees

Item passed over until January 2017 Select Board meeting due to questions about the need for executive session discussion and time needed to review proposed expanded role of Assistant Town Clerk

 

Benefits review for Town Employees

Item passed over until January 2017 Select Board meeting due to questions about the need for executive session discussion and information on insurance plans.

 

Determine Proposed Date and Time for January Joint Sheffield/Wheelock Select Boards Meeting

Date for Joint Sheffield/Wheelock Select Board is January 4, 2017 at 6:00 PM. Date and time will be sent to the Wheelock Town Clerk.

 

Decide on Action to be Taken Regarding Floor Drains in Highway Garage and Fire Department

Under the VT Department of Environmental Conservation announcement of “Prohibited Floor Drains,” floor drains that receive waste from high risk activities are prohibited in Vermont and must be closed. Walter Smith suggested that Max Aldrich call the surrounding towns to see how they will be handling this rule.

 

Any other non-binding business that may properly be brought before the meeting

Ed Richardson will have the Town Hall budget ready this week. He is planning to re-do the downstairs floor and continue painting the outside of the building. The tree lighting for the Town Hall is 6:00 PM on Friday, December 9, 2016.

 

Steve Mociak stated his concerns about travel on the corner of Berry Hill Road and VT Route 122 regarding vehicles cutting the corner, not stopping at the corner and erosion of the area. It was suggested to Mr. Mociak by the Board that he contact the VT Department of Transportation to have them move the STOP sign to the corner and fill the pothole on 122. He had piled rocks to define the corner so motorists would not drive on his property. The pile was in the town’s right of way and interfering with drainage. The pile has been removed.

 

Adjournment

There being no further business, Max Aldrich made the motion to adjourn, seconded by Charlie Gilman. Motion passed. Meeting was adjourned at 7:03 PM.

Respectfully submitted,


William St. Peter
Town Clerk

Approved
Select Board
Town of Sheffield 

_________________________________________________
Walter Smith, Chairman

 ____             _______________________________________
Charles Gilman

 __________________________________________________
Maxwell Aldrich

 

   

 Note that all documents, minutes, notices, statements, etc. appearing on this web site have been duly signed and/or witnessed, as appropriate, whether said original signature(s) appears or not. Contact Mr. William St. Peter, Sheffield Town Clerk at (802) 626-8862 (Tel) or (802) 626-0424 (Fax) or townclerk@sheffieldvt.org regarding access to the aforementioned documents, minutes, notices, statements, etc.

Disclaimer: The information posted here is accurate at the time of posting. As always, changes may occur and will be posted as soon as possible.